GEM

Indian Army Procurement: ISO 9001 Compliant Goods Supply for Automotive Components in Uttar Pradesh 2025

Posted

30 Oct 2025, 06:13 pm

Deadline

10 Nov 2025, 07:00 pm

Location

MATHURA , UTTAR PRADESH

Progress

Issue30 Oct 2025, 06:13 pm
AwardPending
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Quantity

33

Category

stud nut ashok leyland

Bid Type

Two Packet Bid

Tender Overview

The procuring organization is the Indian Army under the Department Of Military Affairs, inviting bids for the supply of automotive and related components (e.g., stud nuts, door handles, ball bearings, water pumps, return lines, pressure plate assemblies, mirrors, speedometer assemblies, wheel nuts, grips) located in Mathura, Uttar Pradesh. The scope emphasizes Only supply of Goods across up to 10 BOQ items, with an estimated value not disclosed. A notable differentiator is the OEM/authorized seller requirement for imported products with India-based after-sales support. Bidders should anticipate a general 25% quantity variation under the option clause and ensure compliance with ISO 9001 standards. The procurement context involves military-grade component supply, demanding traceability and robust quality assurance.

Technical Specifications & Requirements

  • Standards: ISO 9001 certification required for bidder or offered OEM. Imported items require an Indian registered office for after-sales support.
  • Quantity & Scope: Bid price must cover all cost components; scope explicitly states Only supply of Goods. BOQ comprises 10 items (listed as N/A in data) indicating a broad automotive parts catalogue.
  • Eligibility & Documentation: Turnover evidence from last 3 years (audited balance sheets or CA certificate) is mandatory; three-year average turnover may be used if company is younger. OEM authorization may be required for non-native suppliers.
  • Delivery & Flexibility: Quantity may vary up to 25%, with delivery timelines tied to last delivery order date; extended time calculated as (additional quantity/original quantity) × original delivery period, minimum 30 days.
  • Brand/Quality: Ensure compliance with required certificates; non-uploaded documents may lead to rejection.

Terms, Conditions & Eligibility

  • EMD/Financials: Not explicitly stated; bidders must upload turnover certificates and requisite financial statements.
  • Turnover Criteria: Minimum average annual turnover (last 3 years) as per bid document; younger firms use completed-year turnover.
  • OEM/IS0 9001: Imported items must have Indian OEM with registered office for service; ISO 9001 must be held by bidder or OEM.
  • Compliance: All certificates must be uploaded; missing documents lead to rejection.
  • Delivery Terms: Delivery window aligns with last delivery order date; option clause may extend delivery period.
  • Warranty/Support: Not clearly specified; ensure compliance with standard procurement terms and compliance certificates.

Key Specifications

  • ISO 9001 certification (required for bidder or OEM)

  • Imported product requirement: registered Indian office for after-sales service

  • Scope: supply-only of goods with 10 BOQ items (N/A detailed specs)

  • Turnover evidence: last 3 years; CA certificate acceptable

  • Option clause: +/- up to 25% quantity; delivery period adjustments with minimum 30 days

  • Delivery terms aligned to last delivery order date; extended period calculations apply

Terms & Conditions

  • 25% quantity variation rights during contract and extended delivery periods

  • Turnover proof for last 3 years or post-constitution turnover for younger firms

  • ISO 9001 certification requirement for bidder or OEM; Indian registered office for imported items

Important Clauses

Payment Terms

No explicit payment terms stated; bidders must rely on standard government contract terms and provide complete financial documentation.

Delivery Schedule

Delivery starts from last date of original delivery order; option clause extends time proportionally with minimum 30 days.

Penalties/Liquidated Damages

Not specified in data; bidders should expect standard LD terms per government procurement norms.

Bidder Eligibility

  • Minimum average annual turnover as per bid document (last 3 years) with audited statements or CA certificate

  • ISO 9001 certification held by bidder or OEM

  • OEM/Authorized Seller with registered Indian office for imported goods

  • Compliance with option clause and delivery terms

Bill of Quantities (BOQ) 10 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 stud nut ashok leyland stud nut ashok leyland 12 nos oc1014 15
2 handle door lh outer handle door lh outer 2 nos oc1014 15
3 ball brg pilot brg ball brg pilot brg 1 nos oc1014 15
4 belt water pump belt water pump 1 nos oc1014 15
5 assy return line assy return line 2 nos oc1014 15
6 cover assy pressure plate cover assy pressure plate 1 nos oc1014 15
7 assy rear view mirror outer rh assy rear view mirror outer rh 8 nos oc1014 15
8 speedometer electronic volve speedometer electronic volve 1 nos oc1014 15
9 assy wheel nut bolt assy wheel nut bolt 3 nos oc1014 15
10 grip assy r handle grip assy r handle 2 nos oc1014 15

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Required Documents

1

GST registration certificate

2

PAN card

3

Audited balance sheets for last 3 years or CA certificate indicating turnover

4

ISO 9001 certification (bidder or OEM)

5

OEM authorization or authorized seller certificate (for imported items)

6

Technical bid documents and other bid-specific certificates

7

Proof of registered Indian office for after-sales support (for imported products)

8

Any other documents requested in the bid document/ATC/Corrigendum

Frequently Asked Questions

How to bid for the Indian Army automotive components tender in Mathura 2025?

Bidders must submit GST, PAN, audited turnover for last 3 years or CA certificate, ISO 9001 certification (bidder or OEM), OEM authorization for imported items, and all bid documents as per Terms. Ensure 25% quantity variation readiness and Indian office for after-sales support if importing.

What documents are required for the Mathura Army supply tender 2025?

Required documents include GST registration, PAN, turnover certificates, ISO 9001 certificate, OEM authorization (for imported items), after-sales support proof in India, technical bid, and any bid-specific certificates listed in ATC or corrigenda.

What are the technical specifications for ISO 9001 in this tender?

Bidder or OEM must hold ISO 9001; if items are imported, the OEM must have a registered Indian office to provide after-sales support. Ensure the supplier’s quality management system meets ISO 9001 requirements prior to submission.

When is the delivery window for the supply of goods in this tender?

Delivery period starts from the last date of the original delivery order; if the option clause is exercised, extended delivery time is calculated as (additional quantity/original quantity) × original delivery period with a minimum 30 days.

What is the turnover requirement for bidders in this army procurement?

Bidders must show a minimum average annual turnover for the last 3 years ending 31st March; if the company is younger than 3 years, turnover is calculated on completed financial years post-constitution, supported by certified statements or CA certificates.

What are the OEM/after-sales requirements for imported components?

Imported components require an OEM or Authorized Seller with a registered Indian office for after-sales service; submit related certification and ensure local service support suffices to meet contract needs.

What are the payment and penalty expectations for this supply contract?

Specific payment terms are not stated; bidders should align with standard government terms. Penalties/LD details are not explicit here; anticipate typical LD for delays per contract norms and define in final bid documents.

How can I verify the 25% quantity variation clause for this tender?

The option clause allows a 25% increase or decrease in quantity at contract award and during the currency of the contract, with delivery time adjusted accordingly and minimum 30 days added for time extension.