GEM

Union Bank of India Desktops, Printers & Scanners Tender 2025 - CTS/DMS Scanners, Laptops, Flatbed Scanners with 25% Quantity Flexibility

Posted

24 Oct 2025, 05:56 pm

Deadline

18 Nov 2025, 04:00 pm

EMD

₹3,00,00,000

Location

MUMBAI , MAHARASHTRA

Progress

Issue24 Oct 2025, 05:56 pm
AwardPending
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Quantity

27615

Category

All in One Desktops

Bid Type

Two Packet Bid

Key Highlights

  • • Exact EMD amount disclosed: ₹30,000,000
  • • 25% quantity increase option during contract and currency
  • • Multiple hardware categories including desktops, laptops, scanners, and printers
  • • ATC document uploaded by buyer; review for installation and warranty terms
  • • No explicit technical specifications published; prepare for OEM authorizations and standard IT hardware standards
  • • High-value procurement indicating need for robust financial & compliance documents
  • • Delivery timing and penalties to be clarified in ATC and contractual amendments

Categories 1

INKJET PRINTERS

Tender Overview

Union Bank of India invites bids for a broad IT hardware and imaging equipment procurement, covering All in One Desktops, Desktops Intel/AMD, Laptops, CTS Scanners, DMS Scanners, Flatbed Scanners, Passbook Printers, LaserJet/InkJet/Color/Dot Matrix Printers, and Fast DMP. The tender lists an EMD of ₹30,000,000 and includes a flexible quantity clause allowing up to 25% expansion during contract execution. With a wide product mix and no specific delivery schedule provided, bidders should prepare for multi-category supply and potential extended delivery periods based on option Clauses. The procurement is associated with the Department of Financial Services under the Union Bank of India framework, targeting institutional IT hardware and scanning solutions.

Technical Specifications & Requirements

  • No explicit technical specifications provided in the tender data. The scope encompasses a diverse set of hardware categories: desktops (Intel/AMD), laptops, CTS/DMS scanners, flatbed scanners, and various printer types (laser, inkjet, color, dot matrix).
  • The only quantifiable detail is the EMD amount of ₹30,000,000, indicating a high-value, multi-item procurement with potential volume discipline.
  • The Buyer has included an option clause permitting up to 25% quantity increases at contracted rates, with delivery extensions calculated as (Additional quantity ÷ Original quantity) × Original delivery period, minimum 30 days. No ISO/IS standards are listed in the available data.
  • Bidders should anticipate compliance with standard government procurement practices, OEM authorizations, and service/support expectations typically accompanying large IT hardware tenders.

Terms, Conditions & Eligibility

  • EMD: ₹30,000,000; ensure submission via online/approved payment method per ATC.
  • Option Clause:Quantity may be increased by up to 25% during contract and currency; delivery period adjusted accordingly.
  • Delivery: Not specified; be prepared for staged delivery and performance milestones under the option clause.
  • ATC/Additional Terms: An ATC document is uploaded by the buyer; verify labor/installation, warranty, and after-sales support requirements.
  • Documents: Prepare standard bid pack including GST, PAN, financials, and OEM authorizations; verify terms in the uploaded ATC.
  • Warranty/Penalties: Not specified in the data; confirm during bid submission.
  • Jurisdiction: DFS/Union Bank of India procurement framework applies.

Key Specifications

  • Product/service names: All in One Desktops, Desktops (Intel/AMD), Laptops, CTS Scanners, DMS Scanners, Flatbed Scanners, Passbook Printers, LaserJet/InkJet/Color/Dot Matrix Printers, Fast DMP

  • Quantities: Not disclosed; quantity flexibility up to 25% under option clause

  • EMD amount: ₹30,000,000

  • Experience: Not explicitly stated; likely standard govt IT hardware supply experience

  • Standards/Compliance: Not specified in available data; anticipate OEM/brand authorizations and warranty terms

Terms & Conditions

  • EMD amount and payment submission details must be verified with ATC

  • Quantity may be increased up to 25% during contract and currency

  • Delivery periods will be adjusted proportionally with any option exercise

Important Clauses

Payment Terms

EMD ₹30,000,000; terms to be clarified in ATC; likely milestone-based or upon contract award

Delivery Schedule

Delivery period extends with option quantity; minimum 30 days for additional time; details depend on original delivery period

Penalties/Liquidated Damages

Not specified; will be defined in ATC/contract; bidders should seek LD terms in final agreement

Bidder Eligibility

  • Proven experience in supplying IT hardware to government or financial sector

  • Valid GST registration and PAN; financial stability evidenced by financial statements

  • OEM authorizations for branded desktops, laptops, scanners, and printers

Bill of Quantities (BOQ) 13 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 All in One Desktops All in One Desktops 8,000 pieces ubi_dit_buyer6 56
2 Desktops Intel Desktops Intel 4,000 pieces ubi_dit_buyer6 56
3 Desktops AMD Desktops AMD 4,000 pieces ubi_dit_buyer6 56
4 Laptops Laptops 500 pieces ubi_dit_buyer6 56
5 CTS Scanners CTS Scanners 2,000 pieces ubi_dit_buyer6 56
6 DMS Scanners DMS Scanners 1,500 pieces ubi_dit_buyer6 56
7 Flatbed Scanners Flatbed Scanners 800 pieces ubi_dit_buyer6 56
8 Passbook Printers Passbook Printers 1,500 pieces ubi_dit_buyer6 56
9 Laserjet printers Laserjet printers 2,500 pieces ubi_dit_buyer6 56
10 Inkjet Printers Inkjet Printers 2,500 pieces ubi_dit_buyer6 56
11 Color Printers Color Printers 200 pieces ubi_dit_buyer6 56
12 Dot Matrix Printers DMP 100 pieces ubi_dit_buyer6 56
13 Fast DMP FDMP 15 pieces ubi_dit_buyer6 56

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar IT hardware supply

4

Financial statements (last 2-3 years)

5

EMD submission proof

6

Technical bid document and BOM alignment with categories

7

OEM authorization letters for branded products

8

Any existing IS/ISO compliance certificates if specified in ATC

Frequently Asked Questions

How to bid for Union Bank of India IT hardware tender 2025?

Bidders must submit a complete bid package including GST, PAN, financial statements, experience certificates, EMD of ₹30,000,000, OEM authorizations, and technical compliance documents as specified in the ATC uploaded by the DFS. Ensure alignment with all 13 BOQ items and quantity-flex rules.

What documents are required for this Union Bank hardware procurement?

Prepare GST certificate, PAN card, two to three years financial statements, experience certificates for similar supply, EMD proof, OEM authorizations for desktops, laptops, scanners and printers, and technical bid detailing of product categories; include installation and warranty terms as per ATC.

What is the EMD amount for the Union Bank procurement 2025?

The bid security is ₹30,000,000 (EMD). Submit via approved online payment or demand draft as per ATC. Ensure the EMD is valid through the bid validity period and any extended periods if required by the clause 1 option.

What are the delivery terms and quantity flexibility in this tender?

The buyer reserves up to 25% additional quantity during contract and currency at contracted rates. Delivery period extensions follow a formula: (Additional quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days; ensure compliance with original schedule and extended periods.

Which product categories are included in the Union Bank IT hardware bid?

The scope covers All in One Desktops, Desktops (Intel/AMD), Laptops, CTS/DMS Scanners, Flatbed Scanners, Passbook Printers, LaserJet/InkJet/Color/Dot Matrix Printers, and Fast DMP; exact quantities are not disclosed in the data and will be specified in the BOQ.

What standards or OEM requirements are expected for suppliers?

Expect OEM authorizations for branded devices and compliance with standard government procurement norms; although explicit standards are not listed, bidders should anticipate warranty, service levels, and installation terms typical to DFS hardware procurements.

How will payments be processed for this hardware procurement?

Payment terms will be defined in the ATC; typically, government tenders follow milestone-based payments after delivery and acceptance, subject to submission of required documents such as GST, invoice, and completion certificates per contract.

What is the role of the ATC in this tender for bidders?

The ATC document uploaded by the buyer contains critical clauses on quantity variation, delivery extensions, and specific submission requirements; bidders must review and align their technical and commercial bids accordingly to satisfy all ATC terms.