GEM

Indian Army Timing Oil Seal & Engine Spare Parts Tender Leh Jammu & Kashmir 2025

Posted

25 Oct 2025, 08:09 pm

Deadline

06 Nov 2025, 09:00 pm

Value

₹17,155

Location

LEH LADAKH , JAMMU & KASHMIR

Progress

Issue25 Oct 2025, 08:09 pm
AwardPending
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Quantity

14

Category

HALF PACKING KIT

Bid Type

Two Packet Bid

Key Highlights

  • • OEM turnover criteria: minimum average annual turnover over last 3 years as stated in bid document
  • • Quantity option: purchaser can increase quantity by up to 25% during contract and during currency
  • • Warranty requirement: 1 year OEM warranty with certificates at delivery
  • • Service network: mandatory installation, commissioning, training, troubleshooting, and maintenance capability in India
  • • Sample submission: bidders must submit samples of required items with bid
  • • Delivery extension: minimum 30 days; delivery period adjusts with quantity changes

Categories 5

FUEL FILTERS GENERATOR SPARE RING VALVE ENGINE PARTS

Tender Overview

The opportunity is with the Indian Army (Department Of Military Affairs) for procurement of multiple engine spare parts including TIMING OIL SEAL, HALF PACKING KIT, OVER FLOW PIPE, PISTON, PISTON RING SET, OIL FILTER, FUEL FILTER, VALVE SET, and BIG AND BRG SET. Located in LEH, JAMMU & KASHMIR – 194101, the estimated value is ₹17,155.00. Suppliers should anticipate a 9-item scope of parts with a single procurement envelope and potentially sample submission for required items. The tender emphasizes OEM participation and post‑sales service readiness, with a unique field requirement to demonstrate installation and maintenance capabilities in-country. Notable differentiators include the option clause allowing up to 25% quantity variation and a mandatory one‑year warranty from final acceptance. This is a government procurement by a defense entity, with a focus on timely delivery and robust service support.

Technical Specifications & Requirements

  • Item categories: timing seal, packing kit, flow pipe, piston, piston ring, oil/filter, fuel filter, valve set, big and bearing set.
  • Location: Leh, Jammu & Kashmir.
  • Estimated value: ₹17,155.00.
  • Warranty: 1 year from final acceptance or post-installation; OEM warranty certificates required at delivery.
  • Delivery terms: delivery period governed by option clause; minimum extension rule adds up to 30 days if required.
  • OEM turnover: minimum average annual turnover for OEM over last 3 years as per bid document; audited statements or CA certificate required.
  • Service capability: installation, commissioning, training, troubleshooting, and after‑sales service presence in India with local service centers.
  • Sample submission: bidders advised to submit samples of required items.

Terms, Conditions & Eligibility

  • EMD: not specified in data; bidders must check terms for security deposit requirements.
  • Turnover eligibility: OEMs must meet minimum average annual turnover for the past 3 years; provide audited balance sheets or CA certificate.
  • Warranty: 1 year warranty; provide OEM warranty certificates at delivery.
  • Delivery timeline: delivery period linked to original delivery order; extension rules apply with minimum 30 days.
  • Post‑sales support: established installation and maintenance network in India; upload service center details at bid submission.
  • Sample clause: submit item samples with bid as advised by buyer.

Key Specifications

  • Product names: TIMING OIL SEAL, HALF PACKING KIT, OVER FLOW PIPE, PISTON, PISTON RING SET, OIL FILTER, FUEL FILTER, VALVE SET, BIG AND BRG SET

  • Estimated value: ₹17,155.00

  • Warranty: 1 year from final acceptance or post-installation

  • Delivery: period governed by option clause with minimum 30 days extension

  • Turnover: OEM average turnover criteria for last 3 years with documentary evidence

  • Service: in-country installation, commissioning, training, and maintenance

Terms & Conditions

  • Option clause allows quantity variation up to 25% during contract and currency

  • OEM turnover requirement must be substantiated with audited statements or CA certificate

  • One-year warranty required with OEM certificates at delivery

Important Clauses

Payment Terms

Not explicitly stated; bidders should anticipate standard government terms and seek clarification

Delivery Schedule

Delivery period linked to last date of original delivery order; additional time minimum 30 days

Penalties/Liquidated Damages

Not specified in data; bidders should verify LD clauses at bidding stage

Bidder Eligibility

  • OEM or authorized distributor with demonstrated turnover as per tender

  • No liquidation or court proceedings against bidder

  • Ability to provide OEM warranties and after‑sales service in India

Bill of Quantities (BOQ) 9 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 TIMING OIL SEAL TIMING OIL SEAL 2 pieces jco@184fwc 15
2 HALF PACKING KIT HALF PACKING KIT 2 pieces jco@184fwc 15
3 OVER FLOW PIPE OVER FLOW PIPE 2 pieces jco@184fwc 15
4 PISTON PISTON 1 pieces jco@184fwc 15
5 PISTON RING SET PISTON RING SET 1 pieces jco@184fwc 15
6 OIL FILTER OIL FILTER 2 pieces jco@184fwc 15
7 FUEL FILTER FUEL FILTER 2 pieces jco@184fwc 15
8 VALVE SET VALVE SET 1 pieces jco@184fwc 15
9 BIG AND BRG SET BIG AND BRG SET 1 pieces jco@184fwc 15

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Required Documents

1

GST registration certificate

2

PAN card details

3

Experience certificates for similar engine spare parts supply

4

Audited financial statements or CA certificate indicating OEM turnover

5

OEM authorization letters (if bidding as OEM or distributor)

6

Technical compliance certificates and warranty documents

7

Sample submission documentation (as advised)

Frequently Asked Questions

What documents are required for the engine parts tender in Leh 2025?

Bidders must submit GST certificate, PAN, experience certificates, audited turnover or CA certificate, OEM authorization, warranty certificates, and samples as advised. Ensure post‑sales service capabilities across India and service center details for consignee locations are provided at bid submission.

How is the 25% quantity option applied in this Indian Army tender?

The purchaser may increase or decrease order quantity up to 25% at contract placement and during currency at contracted rates; delivery time adjusts proportionally, with a minimum extension of 30 days if required.

What is the warranty requirement for supplied engine parts in this bid?

A 1 year warranty from final acceptance or post-installation is required; OEM warranty certificates must be submitted by the successful bidder at delivery, confirming coverage and service support.

What is the estimated contract value for the Leh engine parts tender 2025?

The estimated value is ₹17,155.00 for the nine item category, indicating scope for individual part components and potential quantity adjustments under the option clause.

What installation and after‑sales support is required for this procurement?

Bidders must show an established service network in India, with installation, commissioning, training, troubleshooting, and maintenance capabilities; provide service center locations near consignee destinations in the bid.

When is the delivery timeline conditional on the last delivery order date?

Delivery period commences from the last date of the original delivery order; if extended, the additional time equals (increased quantity ÷ original quantity) × original period, with a minimum 30 days.

What turnover proof is acceptable for OEM eligibility in this tender?

Submit audited balance sheets for the last three financial years or a Chartered Accountant/Cost Accountant certificate detailing OEM turnover; if the OEM is under 3 years old, turnover is based on completed years after incorporation.

Are samples required for all items in this Leh tender?

Yes, bidders are advised to submit samples of required items with the bid as per buyer ATC; ensure samples align with listed categories and standards for evaluation.