GEM

IOCL ERPL PTZ IP Weatherproof Cameras Tender Bardhaman West Bengal 2025

Bid Publish Date

22-Oct-2025, 11:31 am

Bid End Date

08-Nov-2025, 4:00 pm

Bid Opening Date

08-Nov-2025, 4:30 pm

Location

BARDHAMAN , WEST BENGAL

Progress

Issue22-Oct-2025, 11:31 am
AwardPending
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Quantity

2

Bid Type

Two Packet Bid

Key Highlights

  • • Vendor must provide OEM/Authorised Distributor authorization with full contact details
  • • Delivery leniency: option to increase quantity up to 25% with proportional delivery time
  • • Data Sheet alignment mandatory; mismatch leads to rejection
  • • Dedicated service support number and escalation matrix required
  • • GST compliance to be handled by bidder; GSTIN on invoice and actual GST reimbursement
  • • MSE purchase preference applies under the government policy

Tender Overview

The Indian Oil Corporation Limited (IOCL) – Eastern Region Pipeline, IRPL/ERPL division, invites bids for the supply of 2 PTZ IP weatherproof cameras intended for two SV locations under the Durgapur superintendent, located in Bardhaman, West Bengal 713101. The scope is limited to the supply of goods (cameras) with a compact deployment across two sites. Bidders should note the option clause allowing quantity variation up to 25%, with delivery timelines tied to the original order. The tender emphasizes data sheet alignment with offered product specifications and requires OEM authorization for distributors. This procurement includes GST considerations and mandated service support communications, with MSE preference under applicable policies.

Key Specifications

  • 2 PTZ IP weatherproof cameras for 2 SV locations under Durgapur, Bardhaman

  • Data Sheet must match offered camera specifications

  • OEM authorization required for distributors

  • Dedicated service support number and escalation matrix

  • Bid price inclusive of all costs; no separate service components unless specified

Terms & Conditions

  • Quantity fluctuation up to 25% with extended delivery timelines

  • GST reimbursement as per actuals or applicable rate

  • OEM/distributor authorization mandatory with bid

  • Data Sheet alignment critical for bid acceptance

  • Invoices to be raised in consignee name with GSTIN

Important Clauses

Payment Terms

GST reimbursement based on actuals or quoted rate; invoices issued to consignee with GSTIN

Delivery Schedule

Delivery period linked to original order; 25% quantity variation allowed; extended period based on formula with minimum 30 days

Penalties/Liquidated Damages

Not specified in data; bidders should assume IOCL standard LD terms; ensure compliance with delivery milestones

Bidder Eligibility

  • Must be an OEM or authorised distributor with verifiable authorization

  • GSTIN registered bidder with PAN

  • Ability to supply, deliver, and provide after-sales service for PTZ IP cameras

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Required Documents

1

Copy of PAN Card

2

Copy of GSTIN

3

Copy of Cancelled Cheque

4

Copy of EFT Mandate certified by bank

5

OEM Authorization/Authorisation Form with details

6

Data Sheet of the offered cameras

7

GST invoice alignment proof and consignee GSTIN

8

Experience certificates and financial documents as required by IOCL terms

Frequently Asked Questions

How to bid for IOCL ERPL PTZ cameras tender in Bardhaman 2025

Bidders should submit PAN, GSTIN, cancelled cheque, EFT mandate, OEM authorization, and data sheet. The bid must align with the offered PTZ IP weatherproof cameras; ensure service support numbers and escalation matrix are provided. Quantity may vary by up to 25% with delivery tied to original order timelines.

What documents are required for IOCL camera tender in West Bengal

Prepare PAN, GSTIN, cancelled cheque, EFT mandate, OEM authorization, camera data sheet, and consignee GSTIN for invoicing. Also include any experience certificates and financial statements as specified by IOCL terms and ensure data sheet matches product specifications.

What are the technical specs for PTZ weatherproof cameras IOCL

The tender requires 2 PTZ IP weatherproof cameras for SV locations; however, no explicit model or standard is provided. Bidders must attach a data sheet that matches the offered product, confirm IP rating, weather sealing, and IP66/IP67 compliance if applicable within the data sheet.

When is delivery required for IOCL camera procurement Bardhaman

Delivery timeline is linked to the original delivery order with an option to extend for increased quantity. The formula for extra time is (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.

What are the GST requirements for IOCL camera bid 2025

GST must be handled by the bidder; IOCL reimburses GST as actuals or at applicable rates, whichever is lower. Ensure the invoice is raised in the consignee’s name with the consignee GSTIN.

What documents prove eligibility for IOCL PTZ camera tender

Eligibility requires OEM authorization, GSTIN, PAN, data sheet, and EFT mandate; experience certificates and financial statements can strengthen the bid. Ensure service support contacts and escalation matrix are included for post-sale support.

Are MSEs eligible for this IOCL camera procurement in West Bengal

Yes, MSEs may receive preference under the Centre’s public procurement policy; ensure MSE documentation is included and clearly indicated in the bid submission, along with OEM authorization and data sheet alignment.

What is the scope of supply for IOCL camera bid

Scope is limited to the supply of goods: two PTZ IP weatherproof cameras. Ensure data sheet alignment and that the bid price includes all cost components; there is no explicit service contract unless specified by IOCL terms.