GEM

Indian Army Engine Components Tender Kamrup Assam - IS/OEM Terms 2025

Posted

23 Oct 2025, 08:19 pm

Deadline

03 Nov 2025, 09:00 pm

Location

KAMRUP , ASSAM

Progress

Issue23 Oct 2025, 08:19 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

12

Category

Half Engine Assy

Bid Type

Two Packet Bid

Key Highlights

  • • Critical: Quantity variation up to 25% with corresponding delivery time adjustment
  • • Critical: Mandatory PAN and GSTIN documentation, plus EFT mandate for bid submission
  • • Critical: Non-Disclosure Declaration required on bidder’s letterhead
  • • Critical: Termination rights in cases of delivery failure, insolvency, or misrepresentation
  • • Critical: For imported items, an in-India registered office for after-sales service is mandatory
  • • Critical: OEM authorization or proof of authorized seller for imported components
  • • Critical: EMD/PBG forms to be provided as per bid submission rules
  • • Critical: Five item categories listed in BOQ; exact quantities not disclosed
  • • Critical: Delivery period aligned with original order date; option-driven extensions
  • • Critical: Delivery and payment terms to be aligned with contract execution and performance

Categories 3

ENGINE SEALING RING ENGINE ASSY

Tender Overview

  • Organization: Indian Army (Department Of Military Affairs) participates in a procurement for multiple engine-related components including Half Engine Assembly, Engine Overhaul Kit, Gasket Cylinder Head Cover, Cord Set High Tension, and Controller Assembly EPI_ECM. Location is Kamrup, Assam 781001 with an estimated project scale and item mix described in the BOQ as five line items. The tender emphasizes flexible quantity through an option clause allowing ±25% quantity variation, and baseline delivery timelines tied to the original order schedule. Unique terms include mandatory non-disclosure and post-award termination rights for non-compliance, plus import guidance that OEMs must have an India-based service presence. This combination targets OEMs and vendors with strong after-sales support and compliance capabilities.

Technical Specifications & Requirements

  • Delivery/Quantity Flexibility: Up to 25% variation during contract performance; additional time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
  • Documentation for Vendor Code Creation: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate certified by bank.
  • Non-Disclosure: Bidder must submit a Non-Disclosure Declaration on letterhead.
  • Termination Conditions: Buyer can terminate for noncompliance, delivery failure, insolvency, or misrepresentation.
  • OEM/Imported Products: If imported, must have an India-based registered office for after-sales service; submit certificate.
  • EMD/PBG Forms: Required as part of bid submission and post-award security.

Terms, Conditions & Eligibility

  • Delivery Period: Commences from the last date of the original delivery order; extended delivery time logic applies per option clause.
  • Payment Flexibility: Buyer may adjust price by discount or other remedies; termination rights preserved for failure to deliver.
  • Contractual Compliance: Material must meet materialized terms; replacement/rework for defects must be executed promptly.
  • Disclosures: Bidder must sign NDA and comply with confidentiality.
  • Vendor Code Creation: Submission of PAN, GSTIN, cancelled cheque, and EFT mandate are mandatory.
  • Imported Items: Must have India-based after-sales support; OEM authorization documentation required.

Key Specifications

  • Item categories include: Half Engine Assembly, Engine Overhaul Kit, Gasket Cylinder Head Cover, Cord Set High Tension, Controller Assembly EPI_ECM

  • No explicit technical specs provided in data; emphasis on compliance, after-sales support, and OEM authorizations

  • Delivery period terms linked to last date of original delivery order with option-based extensions

  • OEMimport guidance requires India-based service presence; certificate to be submitted

  • Bid submission requires PAN, GSTIN, cancelled cheque, EFT mandate; NDA required

Terms & Conditions

  • EMD/PBG forms required for submission and contract security

  • Delivery variations permitted up to 25% with calculated extension logic

  • OEM authorization and India-based after-sales service required for imported items

Important Clauses

Payment Terms

Buyer may adjust price by discount or other remedy; contractual termination rights reserved for noncompliance or delivery failure

Delivery Schedule

Delivery period starts from the last date of original delivery order; extended duration follows option clause with minimum 30 days

Penalties/Liquidated Damages

Non-delivery or late delivery may trigger termination and penalties as per contract terms

Bidder Eligibility

  • Must provide PAN and GST registration

  • Must submit EFT mandate and bank certification

  • Must have or provide OEM authorization for imported items and India-based after-sales service

Bill of Quantities (BOQ) 5 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Half Engine Assy Half Engine Assy 1 nos praveen.860w 20
2 Engine Overaual Kit Consists Engine Overaual Kit Consists 1 nos praveen.860w 20
3 Gasket Cylinder Head Cover Gasket Cylinder Head Cover 4 nos praveen.860w 20
4 Cord Set High Tension Cord Set High Tension 3 nos praveen.860w 20
5 Controller Assy EPI_ECM Controller Assy EPI_ECM 3 nos praveen.860w 20

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled Cheque copy

4

EFT Mandate certified by bank

5

Non-Disclosure Declaration on bidder letterhead

6

OEM authorization / Authorized Seller certificate (for imported products)

7

Any required EMD/Performance Security documents

Frequently Asked Questions

How to bid for engine components tender in Kamrup Assam 2025?

Bidders should ensure submission of PAN, GSTIN, cancelled cheque, and EFT mandate, plus a signed Non-Disclosure Declaration. For imported items, provide OEM authorization and confirm India-based after-sales service. The contract allows a ±25% quantity variation with adjusted delivery time and requires adherence to delivery terms and termination rights.

What documents are required for Indian Army engine parts procurement in Assam?

Submit PAN card, GSTIN, cancelled cheque, EFT mandate certified by bank, and NDA on bidder letterhead. If sourcing imported components, include OEM authorization and proof of India-based service presence. Ensure all EMD/Performance Security forms are complete and aligned with tender rules.

What delivery terms exist for the Kamrup engine components contract?

Delivery begins from the last date of the original order. The option clause allows up to 25% quantity variation with extended delivery time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.

Which items are covered under the engine components category in this tender?

The scope includes Half Engine Assembly, Engine Overhaul Kit, Gasket Cylinder Head Cover, Cord Set High Tension, and Controller Assembly EPI_ECM. The BOQ lists five items; exact quantities are not disclosed in the provided data.

What are the eligibility criteria for suppliers of imported engine parts?

Suppliers must have an India-based registered office to provide after-sales service; provide OEM authorization and demonstrate capability to service imported components locally as part of bid submission.

How is non-disclosure enforced for this Army procurement in Assam?

A Non-Disclosure Declaration must be uploaded on bidder letterhead, outlining strict confidentiality and potential legal action for contract breach, ensuring that contract details and specifications remain protected during and after the bid process.

What are the key termination conditions applicable to this tender?

The buyer may terminate if the seller fails to comply with contract terms, cannot deliver within stipulated periods, replaces defective material promptly, goes bankrupt, or misrepresents information during bid submission.

What standards or certifications are required for engine components tender?

While explicit standards are not listed, bidders must demonstrate OEM authorization for imported items and ensure available India-based after-sales support; complete NDA and EMD documentation; comply with delivery and variation terms as per contract.