GEM

Indian Coast Guard Refrigerant Gas R404A Tender Jagatsinghpur Odisha 2025 - Supply Contract

Posted

17 Oct 2025, 05:03 pm

Deadline

03 Nov 2025, 04:00 pm

Location

JAGATSINGHAPUR , ODISHA

Progress

Issue17 Oct 2025, 05:03 pm
AwardPending
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Quantity

20

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM requirements: Not specified in data; verify in ATC
  • • Technical standards/certifications: Not specified; confirm IS/ISO requirements in ATC
  • • Special conditions: Quantity variation up to 25%; extended delivery period rules
  • • Eligibility criteria: GST registration; typical bid docs per ATC and defense procurement norms
  • • Warranty/AMC: Not mentioned; verify in ATC
  • • Penalties/Performance bonds: Not specified; confirm in ATC terms
  • • Delivery/installation: GOODS ONLY; delivery terms tied to last delivery order date with minimum 30 days
  • • Delivery location: Jagatsinghpur, Odisha

Categories 1

REFRIGERANT GAS

Tender Overview

The Indian Coast Guard, Department of Defence, seeks the supply of Refrigerant Gas (R404A) for operations based in JAGATSINGHAPUR, ODISHA – 754102. The tender scope specifies supply of goods with an option clause allowing up to 25% quantity variation at contracted rates. The document highlights that GST applicability is bidder-dependent and reimbursement will align with actuals or prevailing rates, capped at the quoted GST percentage. The bid emphasizes delivery terms linked to the final delivery order date and indicates a flexible delivery window tied to quantity adjustments and a minimum 30-day baseline. No BOQ items are listed, underscoring a straightforward supply contract for a defined refrigerant product. Bidders should ensure compliance with basic GST and timely delivery within the extended option framework.

Technical Specifications & Requirements

  • Product: Refrigerant Gas (R404A)
  • Location: JAGATSINGHAPUR, ODISHA - 754102
  • Delivery scope: Supply of GAS (Goods) only; no service components
  • Option clause: Quantity may increase up to 25% during contract and currency at contracted rates
  • Delivery timeline logic: Calculated extension based on (additional/original quantity) × original delivery period, with a minimum of 30 days; extended periods may be applied up to the original delivery period
  • GST handling: Bidders advised to determine GST; reimbursement as actuals or lower of quoted GST percentage
  • BOQ: Not provided; implies direct supply without unit price breakdown in a BOQ
  • ATC/terms: Standard buyer ATC terms apply; reference to an uploaded ATC document for procurement conditions

Terms, Conditions & Eligibility

  • EMD/financials: Not explicitly specified in the data; bidders should verify required security deposits via the ATC terms
  • Delivery: Delivery period is tied to the last date of the original delivery order; option-based extensions apply with minimum 30 days
  • Payment terms: No explicit payment timeline; GST reimbursement handled per actuals or applicable rates (whichever is lower)
  • Scope: Only supply of goods (refrigerant gas); no installation or servicing
  • Quantity flexibility: Option to adjust quantity by up to 25% during contract and currency
  • Documentation: GST registration, PAN, and standard bid submission materials likely required per terms; verify ATC for exact docs
  • Special clauses: Purchaser reserves rights on quantity variation and delivery extension as described in the option clause

Key Specifications

  • Product/service name: Refrigerant Gas (R404A)

  • Estimated value: Not disclosed

  • Quantity: Not specified; quantity may vary up to 25%

  • Delivery location: Jagatsinghpur, Odisha

  • Standards/certifications: Not specified in data; confirm in ATC

  • Warranty: Not specified; verify in ATC

  • Testing/quality: Not specified; confirm in ATC

Terms & Conditions

  • Option quantity: up to 25% increase/decrease at contract price

  • Delivery period mechanics: based on last delivery order date; minimum 30 days

  • GST treatment: bidder to determine; reimbursement aligned with actuals or lower rate

  • Scope: GOODS-only supply of R404A refrigerant gas

  • Documentation: standard GST, PAN, financials, and ATC-listed documents

Important Clauses

Payment Terms

GST handling as actuals or lower of quoted rate; no explicit payment timeline in data; verify in ATC

Delivery Schedule

Delivery starts from the last date of the original delivery order; extended periods allowed within option clause; minimum 30 days for any extension

Penalties/Liquidated Damages

Not specified in data; confirm LD/penalties in ATC terms

Bidder Eligibility

  • GST registration and GST compliance

  • Ability to supply Refrigerant Gas (R404A) in Odisha

  • Compliance with ATC terms and standard government procurement norms

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar refrigerant gas supply (if required by ATC)

4

Financial statements or balance sheets as per bid requirements

5

EMD/Security deposit document (as specified in ATC)

6

Technical bid documents showing product specification (R404A) and compliance

7

OEM authorization if bidding non-OEM refrigerant gas

8

Any additional documents listed in Buyer Uploaded ATC

Frequently Asked Questions

How to bid for the refrigerant gas tender in Jagatsinghpur Odisha 2025

Bidders must prepare GST registration, PAN, and experience certificates; submit Technical bid with R404A specifications; provide EMD as per ATC; verify delivery terms tied to last delivery order date and the 25% quantity variation clause; review ATC for OEM authorizations and GST reimbursement details.

What documents are required for R404A supply tender in Odisha

Required documents include GST certificate, PAN card, financial statements, experience certificates for refrigerant gas supply, EMD/Security deposit, OEM authorization if applicable, and the technical bid as per ATC. Ensure the documents align with the Buyer Uploaded ATC terms.

What are the delivery terms for the R404A gas tender in Jagatsinghpur

Delivery commences from the last date of the original delivery order; additional time is allowed with the option clause, calculated as (additional/original quantity) × original delivery period, minimum 30 days. Extended periods may be used to reach the original delivery window.

How is GST handled for the Coast Guard R404A tender in Odisha

Bidders determine their GST; GST reimbursement follows actuals or the lower of the quoted GST percentage, subject to the maximums specified in ATC. Include GST details in pricing and ensure compliance with Odisha tax norms.

What is the scope of supply for the Odisha refrigerant gas bid

Scope is strictly GOODS-only supply of Refrigerant Gas (R404A); no installation or service work is described in the terms. Ensure product purity and conformity to R404A grade as per ATC.

What are the key eligibility criteria for the Odisha refrigerant tender

Eligibility includes valid GST registration, ability to supply R404A refrigerant gas to Odisha, and submission of documents listed in ATC, including potential OEM authorizations and financial stability evidence; comply with option clause and delivery timelines.

What standards or certifications are required for the R404A bid in Odisha

Standards/certifications are not specified in the available data; bidders should check the ATC uploaded by the buyer for IS/ISO or BIS requirements and obtain relevant certifications before bid submission.