GEM

Directorate Of Employment & Training Cleaning & Sanitation Services Tender Gujarat 2025 – General Cleaning, Outcome Based, EMD ₹19900

Posted

27 Oct 2025, 04:18 pm

Deadline

17 Nov 2025, 04:00 pm

EMD

₹19,900

Value

₹6,62,663

Location

SABAR KANTHA , GUJARAT

Progress

Issue27 Oct 2025, 04:18 pm
AwardPending
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Quantity

10937

Bid Type

Two Packet Bid

Key Highlights

  • • GST concession: 0/8/11% as per notification ROTANI/HASAB/Z-1/ GST EXEMPTION/2018/753
  • • EMD amount: ₹19,900; estimated contract value: ₹6,62,663
  • • Delivery footprint: service provider office must be located in Gujarat (state of consignee)
  • • Payment model: service provider pays salaries first; reimbursement claimed from buyer with PF/ESIC documentation
  • • Security deposit options: PBG, FDR, or DD in favor of PRINCIPAL ITI VADAGAM; 15-day hard copy delivery of FDR
  • • Contract flexibility: quantity/duration may vary up to 25% before and after contract issue
  • • Dedicated service support: toll-free number and escalation matrix required

Categories 2

DISINFECTION SERVICE WATER TREATMENT PLANT

Tender Overview

Directorate Of Employment & Training, Labour And Employment Department Gujarat invites bids for Cleaning, Sanitation and Disinfection Services on an outcome-based model across office/commercial/institutional and residential spaces in Gujarat. Estimated value is ₹6,62,663 with an EMD of ₹19,900. The contract permits quantity/duration adjustments up to 25%, both pre- and post-issue. The winning bidder must deliver locally, with the buyer applying a concessional GST rate as indicated in the notice. The tender emphasizes service support infrastructure, including a dedicated toll-free line and an escalation matrix. Unique requirement: the service provider must initially cover staff salaries and then claim from the buyer, with compliance including PF/ESIC documentation. This procurement targets reliable, compliant cleaning operations aligned to office and institutional needs in Gujarat.

Technical Specifications & Requirements

  • EMD: ₹19,900; Estimated value: ₹6,62,663; GST concession: 0/8/11% per notification ROTANI/HASAB/Z-1/ GST EXEMPTION/2018/753 dated 02/09/2018; classification: concessional GST applicable.
  • Delivery/Support: Office of service provider must be located in the state of consignee; dedicated toll-free support number and escalation matrix required.
  • Payment & Payroll: Service provider to pay contracted staff salaries first (on staff payroll) and then claim from buyer with statutory PF/ESIC and bank statements.
  • Security/EMD Alternatives: Performance security may be submitted as Fixed Deposit Receipt (FDR) or DD in favor of PRINCIPAL ITI VADAGAM; original hard copy FDR to be delivered within 15 days of award.
  • Commercial Flexibility: Quantity or contract duration may be revised up to 25% at contract issue and again up to 25% post-issue.
  • Documentation: Bidder must upload undertaking of non-liquidity and financial stability; separate terms for service support readiness.

Terms, Conditions & Eligibility

  • Bidder eligibility: Concessional GST applicable to the institution; bidder must meet GST compliance and submit related certificate after award.
  • Financial standing: Bidders must not be under liquidation or bankruptcy; upload an undertaking to this effect.
  • Service footprint: Local presence in the consignment state with an office for service delivery.
  • Support: Dedicated/toll-free service line and escalation matrix required from bidder/OEM.
  • Payment terms: Salary payment priority by service provider; subsequent invoicing to buyer with statutory documentation.
  • Security deposits: Acceptable security formats include PBG, FDR, or DD as per GeM GTC; original documents to be provided.

Key Specifications

  • EMD amount: ₹19,900

  • Estimated contract value: ₹6,62,663

  • GST concession: 0/8/11% as per notification

  • Service provider office must be in-state (Gujarat)

  • Dedicated toll-free support and escalation matrix required

  • Salary payment priority by service provider with statutory PF/ESIC records

Terms & Conditions

  • Emergency termination and contract-adjustment rules allow up to 25% changes

  • GST concession applicable; certificate to be issued post-award

  • Security deposit options include PBG, FDR, or DD; deliver original security documents

Important Clauses

Payment Terms

Service provider must pay staff salaries first; reimbursement from Buyer with statutory PF/ESIC and bank statements.

Delivery Schedule

Quantity/duration adjustments permitted up to 25% before contract issuance and up to 25% after award.

Penalties/Liquidated Damages

Not explicitly detailed in provided terms; typical GeM GTC penalties may apply for non-performance.

Bidder Eligibility

  • Not under liquidation, court receivership, or bankruptcy

  • GST concession eligibility and certificate post-award

  • Local Gujarat in-state service office and toll-free support capability

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates in similar cleaning/maintenance projects

4

Financial statements (audited if available)

5

EMD submission receipt or proof of payment

6

Technical bid documents and compliance certificates

7

OEM authorization (if applicable)

8

PF/ESIC documentation for staff employed

9

FDR or DD security deposit documents (if submitted in lieu of PBG)

Frequently Asked Questions

How to bid for the cleaning services tender in Gujarat 2025?

Bidders must submit GST registration, PAN, experience certificates, financial statements, EMD ₹19,900, and technical bid documents. Ensure PF/ESIC compliance for staff wages and provide a toll-free support contact plus an escalation matrix. Concessional GST (0/8/11%) applies post-award per notification.

What documents are required for the Gujarat cleaning services bid 2025?

Required documents include GST certificate, PAN card, experience certificates in similar work, audited financial statements, EMD proof, technical compliance documents, OEM authorizations if applicable, and PF/ESIC payroll documentation. Security deposit options include PBG, FDR, or DD as per GeM terms.

What are the technical specifications for cleaning services in Gujarat tender?

No explicit itemized specs are provided; the tender emphasizes general cleaning, sanitation and disinfection across office/institutional spaces with an outcome-based scope. Key requirements include local Gujarat presence, dedicated service support, and adherence to PF/ESIC payroll documentation for deployed staff.

What is the EMD for the Gujarat cleaning tender 2025 and payment terms?

EMD is ₹19,900. There is a concession on GST post-award; security deposits may be submitted as PBG, FDR, or DD. Service providers must pay salaries first, then claim reimbursement from the Buyer with all statutory payroll documents.

When is the delivery deadline and contract adjustment policy for this tender?

The tender allows contract quantity or duration adjustments up to 25% at the time of issue and again after award. Specific delivery timelines are not detailed; ensure readiness to scale staffing and services in line with contract adjustments.

What eligibility criteria are required to participate in Gujarat cleaning bid 2025?

Eligibility includes non-liquidity, non-bankruptcy status, GST concession eligibility, and proof of an in-state Gujarat office. Demonstrate prior experience in similar cleaning/maintenance projects and provide PF/ESIC payroll documentation for staff.

What are the security deposit options for this procurement in Gujarat?

Security can be submitted as a Fixed Deposit Receipt or Demand Draft in favor of PRINCIPAL ITI VADAGAM; original FDR must be delivered within 15 days of award. PBG is also acceptable per GeM GTC for successful bidders.

What is the scope of the concessional GST rate for this tender in Gujarat?

The organization is eligible for concessional GST under notification ROTANI/HASAB/Z-1/ GST EXEMPTION/2018/753; post-award, bidders must account for 0/8/11% GST as applicable and provide the certificate issued by the buyer.