GEM

Hindustan Petroleum Corporation Ltd HPCL Procurement Tender 2025 – GeM LLOYD Split AC, Sony/LG Electronics, Geeken Furniture, 2% SD, 5% PG 2025

Posted

27 Oct 2025, 03:41 pm

Deadline

06 Nov 2025, 04:00 pm

EMD

₹3,300

Location

CHANDIGARH , CHANDIGARH

Progress

Issue27 Oct 2025, 03:41 pm
AwardPending
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Quantity

59

Category

LLOYD Split Air Conditioner, Floor Type 2 Ton, 3 Star

Bid Type

Two Packet Bid

Categories 22

BED ELECTRICAL KETTLE WATER DISPENSER PARTICLE BOARD WATER VENDING MACHINE AIR CONDITIONER ROTARY PUMP CPVC PIPE WATER PURIFIER AND RO PLANT INVERTER REVOLVING CHAIR SAND FILTER LABORATORY WATER PURIFICATION EQUIPMENT REVERSE OSMOSIS PLANT WATER PUMP TELEVISION SUPPLY DIAPHRAGM PUMPS SOFA STATIC CONVERTERS SOFA SET WATER PURIFICATION WOODEN BOARD

Tender Overview

Organization: Hindustan Petroleum Corporation Ltd (HPCL) through GeM portal. Procurement scope includes a mix of consumer/commercial equipment: LLOYD split air conditioners (2 ton, 3 star), LG wall-mounted split ACs (1.5 ton, 3 star inverter), Sony LED TVs (43 inch and 65 inch), LG microwave ovens (capacity 28 L), Aquaguard water purifier (upto 50 LPH), LG frost-free direct cool and frost-free refrigerators with specific capacity bands, Geeken cafeteria chairs and modular tables, Milton electric kettle (2 L), Geeken 2- and 3-seater sofas, and Godrej Interio beds with headboard. Estimated value and item-wise quantities are not disclosed; EMD: ₹3,300. Contract period: 1 year from LOI/PO date. Location: not specified in data; tender targets HPCL procurement across multiple items.

Technical Specifications & Requirements

  • Product categories include: air conditioning units (2 ton 3-star, 1.5 ton inverter), consumer electronics (43”/65” Sony TV, LG microwave), water purification, refrigeration units, and office furniture (Geeken, Milton, Godrej Interio).
  • No explicit item-level technical specs provided in data; bidders should refer to BOQ/Specification attachments for each item scope.
  • Financial terms: bidder must quote the entire amount including all taxes (GST) for each item; invoice must reflect GST payment and be in consignee name with Consignee GSTIN.
  • Special compliance: UDYAM registration required for MSE benefits; SB/CPBG options available (5% security), 2% SD, performance guarantee; CPBG validity three months beyond defect-liability period.
  • Additional ATC notes mandate SFMS-enabled BG and bank details if using BG.

Terms, Conditions & Eligibility

  • EMD/SD: Security Deposit 2% of total contract value via epayment/Bank Guarantee; Performance Guarantee 5% or CPBG 5% valid 3 months beyond defect liability.
  • MSE benefits: UDYAM registration required to access exemptions; other old MSE schemes (UDYOG/NSIC/EM-II/UAM) not acceptable.
  • Contract period: 12 months from LOI/PO date; renewal terms not specified.
  • Invoicing: GST invoice uploaded on GeM with GST portal screenshot; invoice to be raised in consignee name with consignee GSTIN.
  • Documentation: Submission should align with BOQ, scope, PQC/SLA details; original CPBG/SD requirements to HPCL via SFMS-compliant BG.
  • Delivery & penalties: Not explicitly defined; adherence to scope and timely execution expected; details in terms/conditions and BOQ attachments.

Key Specifications

  • HVAC units: 2 Ton capacity, 3 Star rating (LLOYD split AC) and 1.5 Ton inverter split AC (LG) with wall-mount.

  • TVs: 43 inch Sony LED, 65 inch Sony LED (brightness/HD spec not disclosed).

  • Water purifier: Aquaguard upto 50 LPH flow rate.

  • Kitchen appliances: LG microwave oven, capacity not specified (litres TODO).

  • Furniture: Geeken cafeteria chairs (armrest-free), high-back revolving chair, modular tables with particle board tops, Geeken 2/3-seater sofas, Milton 2 L kettle, Godrej Interio king-size bed with headboard.

Terms & Conditions

  • EMD/SD: 2% security deposit; 5% performance security or CPBG; 3-month CPBG validity post defect liability.

  • UDYAM registration required for MSE benefits; no older MSE schemes acceptable.

  • GST-compliant invoicing; invoice in consignee name with GSTIN; GST invoice uploaded on GeM.

Important Clauses

Payment Terms

Quote all-inclusive amount; GST must be shown; payment terms aligned to GeM invoice and GST compliance.

Delivery Schedule

Contract validity 12 months from LOI/PO; delivery/installation timelines to be aligned per item scope in BOQ/SLA.

Penalties/Liquidated Damages

Not explicitly detailed in data; implied adherence to SLA; penalties to be as per HPCL tender terms and CPBG conditions.

Bidder Eligibility

  • Must hold valid GST registration and PAN

  • UDYAM registration required for MSE benefit eligibility

  • Experience certificates demonstrating similar supply/installation projects

Bill of Quantities (BOQ) 15 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 LLOYD Split Air Conditioner, Floor Type 2 Ton, 3 Star All item specification as per GEM product ID-5116877-11175279753 for more detail refer BOQ,SOJ and tender document 3 each nileshsrivastava 30
2 LG Cooling and Heating 1.5 Ton 3 Star Inverter AC - Wall Mount Split AC All item specification as per GEM product ID-5116877-64618455707 for more detail refer BOQ,SOJ and tender document 8 each nileshsrivastava 30
3 43 inch Sony LED TV All item specification as per GEM product ID-5116877-81087087967 for more detail refer BOQ,SOJ and tender document 5 each nileshsrivastava 30
4 65 inch Sony LED TV All item specification as per GEM product ID-5116877-52860062301 for more detail refer BOQ,SOJ and tender document 1 each nileshsrivastava 30
5 LG Domestic Microwave Oven Capacity or Volume Litres- 28 All item specification as per GEM product ID-5116877-38713907241 for more detail refer BOQ,SOJ and tender document 2 each nileshsrivastava 30
6 Aquaguard Water Purification System upto 50 LPH flow rate All item specification as per GEM product ID-5116877-59855234201 for more detail refer BOQ,SOJ and tender document 1 each nileshsrivastava 30
7 LG Total Volume for Direct Cool NA Total Volume for Frost-free 301-350 3 star All item specification as per GEM product ID-5116877-38472288641 for more detail refer BOQ,SOJ and tender document 1 each nileshsrivastava 30
8 LG Total Volume for Direct Cool NA Total Volume for Frost-free 601-650 NA All item specification as per GEM product ID-5116877-15104644043 for more detail refer BOQ,SOJ and tender document 1 each nileshsrivastava 30
9 geeken Any Other Shape Cafeteria Chair Without Armrest All item specification as per GEM product ID-5116877-53569325589 for more detail refer BOQ,SOJ and tender document 10 each nileshsrivastava 30
10 geeken High-back Revolving Chair of Adjustable height with Wheels All item specification as per GEM product ID-5116877-27029340457 for more detail refer BOQ,SOJ and tender document 5 each nileshsrivastava 30
11 geeken Modular Table with Particle Board Table Top and Wooden or Engineer All item specification as per GEM product ID-5116877-81324722959 for more detail refer BOQ,SOJ and tender document 5 each nileshsrivastava 30
12 Milton 2 Litre Rated Capacity of Electric Kettle All item specification as per GEM product ID-5116877-4272737416 for more detail refer BOQ,SOJ and tender document 6 each nileshsrivastava 30
13 geeken 2 - seater Sofa Set with No Secondary unit Secondary Unit All item specification as per GEM product ID-5116877-90123969275 for more detail refer BOQ,SOJ and tender document 3 each nileshsrivastava 30
14 geeken 3 - seater Sofa Set with No Secondary unit Secondary Unit All item specification as per GEM product ID-5116877-18292227522 for more detail refer BOQ,SOJ and tender document 3 each nileshsrivastava 30
15 GODREJ INTERIO King Size Wooden Bed with Headboard only All item specification as per GEM product ID-5116877-18656019733 for more detail refer BOQ,SOJ and tender document 5 each nileshsrivastava 30

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Required Documents

1

GST certificate

2

PAN card

3

Experience certificates (similar projects)

4

Financial statements

5

EMD documents (₹3,300 or as per bid)

6

Technical bid documents

7

OEM authorizations (if applicable)

8

UDYAM certificate (for MSE benefits)

Frequently Asked Questions

How to bid in HPCL tender procurement in 2025 for multiple items?

Bidders must submit GST-compliant invoices, ensure UDYAM registration for MSE benefits, and provide 2% SD plus 5% CPBG or 5% PG. Include OEM authorizations where required and reference BOQ/spec attachments for each item.

What documents are required for HPCL GeM tender participation 2025?

Submit GST certificate, PAN, financials, experience certificates for similar supply, EMD document of ₹3,300, technical bid, OEM authorizations, and UDYAM certificate to claim MSE benefits.

What are the technical specifications for HPCL air conditioners in this tender?

Items include 2 Ton capacity, 3 Star rating LLOYD split AC and 1.5 Ton inverter LG wall-mount split AC. Precise model, cooling/energy specs, and installation requirements are in the BOQ/attachment; bidders must verify on GeM post-download.

When is the security deposit required for HPCL procurement 2025?

Security Deposit is 2% of the total contract value, payable via epayment or Bank Guarantee within 15 days of tender acceptance; non-compliance may lead to EMD forfeiture and contract cancellation.

What are the CPBG requirements for HPCL GeM tender 2025?

A Composite Performance Bank Guarantee equal to 5% of PO value is acceptable in lieu of SD and PG; CPBG validity extends 3 months beyond the defect liability period with SFMS-compliant BG.

What are the GST invoicing requirements for HPCL GeM tender 2025?

Invoices must be GST-compliant, uploaded on GeM, and reflect GST payment; the invoice must be issued in the consignee’s name with the consignee GSTIN.

What is the contract period for HPCL procurement 2025 items?

The contract will be valid for 1 year from the LOI/PO date; renewal terms are not specified and should be confirmed with HPCL during contract finalization.

Are old MSE schemes accepted for HPCL tender 2025?

No. Only valid UDYAM registration is accepted for MSE benefits; schemes like UDYOG/NSIC/EM-II/UAM are not acceptable for this tender.