GEM

Gondia District Panchayats Repair & Maintenance Tender for Amplifier & Microphones Equipment in Maharashtra 2025

Posted

25 Oct 2025, 02:20 pm

Deadline

04 Nov 2025, 03:00 pm

Location

GONDIA , MAHARASHTRA

Progress

Issue25 Oct 2025, 02:20 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Categories 1

WIRE

Tender Overview

Gondia District Panchayats invites a repair, maintenance, and installation service for audio equipment including a 250 Watt Amplifier and Wireless Microphones (Qty: 2 + 1) under Gram Panchayat scope in Maharashtra. The procurement may include quantity adjustment up to 25% before contract issuance, with potential roll-forward post-award. Key differentiators include mandatory service support availability and adherence to buyer ATC terms. Eligible bidders must upload required certificates to participate. The scope focuses on installation, maintenance, and responsive service for public audio systems.

Technical Specifications & Requirements

  • Product/Service: Repair, maintenance, and installation of audio equipment (250W Amplifire / Amplifier, Wireless Mike setups).
  • BOQ items: No items listed; scope appears advisory to service providers.
  • Standards/Certifications: Not specified; bidders must provide certificates as per ATC. Dedicated/toll-free service support mandatory.
  • Delivery/Implementation: Installation and ongoing service support; exact delivery timelines not stated.
  • Experience: Prior service capability expected; details not disclosed in tender text, bidders should reference generic governance expectations.
  • Other Terms: Right to reject or accept bids; potential debarment for malpractices; acceptance at sole discretion of buyer.

Terms & Eligibility

  • EMD/Fees: Not explicitly disclosed; terms emphasize submission of required certificates.
  • Evaluation: Past performance may influence acceptance; lowest bid not guaranteed.
  • Contract Flexibility: Quantity/duration may adjust up to 25%; post-award adjustments limited to 25%.
  • Support: Dedicated/toll-free service number required; ensure OEM/supplier support readiness. Vendors should prepare to meet professional ethics and compliance rules.
  • Documentation: Upload all requested certificates and documentation with bid; non-compliance may lead to rejection.

Key Specifications

  • Product/service: Repair, maintenance, and installation of a 250 Watt Amplifier and Wireless Microphone setup

  • Quantity: 2 units of Amplifier, 1 Wireless Microphone, 1 Wire Microphone (as per item list)

  • Standards/Compliance: Not explicitly provided; bidders must supply relevant certificates

  • Delivery/Installation: Installation and ongoing service support; no explicit delivery window

  • Vendor capability: Demonstrated service support capability with toll-free contact

  • OEM/Brand: Not specified; ensure OEM authorization if mandated by ATC

Terms & Conditions

  • Key Term 1: Quantity/contract duration may be adjusted up to 25% pre/post award

  • Key Term 2: Mandatory upload of certificates and compliance documents

  • Key Term 3: Right of acceptance/rejection at buyer's sole discretion

Important Clauses

Payment Terms

Not explicitly stated; ATC emphasizes contract terms alignment with supplier payment conditions

Delivery Schedule

No fixed delivery timeline provided; installation and service support expected per contract terms

Penalties/Liquidated Damages

Not detailed in provided terms; debarment for malpractices possible per ATC

Bidder Eligibility

  • Demonstrated experience in audio equipment repair and installation

  • Ability to provide toll-free service support

  • Compliance with submission of all required GST, PAN, and certification documents

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Required Documents

1

GST Registration Certificate

2

Permanent Account Number (PAN) Card

3

Experience Certificates for similar audio equipment service

4

Financial Statements (last 2 years)

5

EMD/Security Deposit proof

6

Technical Compliance Certificates (OEM authorizations, if any)

7

Audited/analyzed maintenance capability proof

8

Any mandatory ATC certificates per buyer terms

Frequently Asked Questions

How to bid for Gondia District Panchayats audio equipment tender in Maharashtra 2025

Bidders must submit GST, PAN, experience certificates, financial statements, EMD proof, and OEM authorizations if required. Ensure dedicated toll-free support contact and compliance with ATC clauses. The tender allows quantity adjustments up to 25% before/after contract issuance, and past performance may influence acceptance.

What documents are required for the audio equipment service tender in Gondia

Required documents include GST registration, PAN, two years of financial statements, experience certificates for similar repair work, EMD/Security deposit proof, OEM authorization where applicable, and technical bid documents. Upload all as part of the bid submission to avoid rejection per ATC terms.

What are the technical specifications for the 250W amplifier tender in Gondia

Specific standard numbers are not listed; bidders should provide equipment repair/installation capability for a 250W amplifier and associated wireless microphone setup, with OEM authorization if mandated. Emphasize service support availability and adherence to audio system installation best practices.

When is the delivery/installation timeline for the Gondia audio project

The tender text does not specify a fixed delivery date; installation and service support are expected per contract terms. Bidders should be prepared to commence installation promptly after contract award and ensure toll-free service support is operational.

What are the payment terms for the Gondia procurement contract

Payment terms are not explicitly stated in the ATC. Vendors should anticipate standard government practice with contract terms aligning to delivery and acceptance; confirm exact payment milestones and documentation during bid submission.

How to ensure eligibility for the Gondia Gram Panchayat service bid 2025

Ensure eligibility by providing complete certificates, demonstrating prior similar project experience, and maintaining financial robustness. Adhere to the 25% quantity/duration flexibility rule and provide dedicated service contact details for post-award support.

What is the scope of service support required for the audio equipment

The ATC requires dedicated or toll-free service support. Bidders must confirm service response times, on-site maintenance capabilities, and OEM-supported spare parts availability. Provide a formal service level agreement as part of the bid submission.

Are OEM authorizations mandatory for this audio equipment tender

OEM authorization is commonly required when brand-specific parts or warranty are involved. The tender states certificates must be uploaded; bidders should attach OEM authorization where applicable to ensure warranty compliance and technical credibility.