GEM

Local Self Government Department Kerala Multifunction Machine MFM (V2) & Multimedia Projector MMP (Q2) Tender 2025

Posted

27 Oct 2025, 06:16 pm

Deadline

06 Nov 2025, 07:00 pm

Location

THRISSUR , KERALA

Progress

Issue27 Oct 2025, 06:16 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

8

Category

Multimedia Projector (MMP)

Bid Type

Two Packet Bid

Categories 2

MACHINE PROJECTOR

Tender Overview

The opportunity relates to the Local Self Government Department Kerala for procurement of a Multifunction Machine MFM (V2) and a Multimedia Projector MMP (Q2). The tender references generic printing capabilities, scanning/copier features, and projector specifications, targeting state-wide deployment with on-site warranty considerations. The contract includes a flexible quantity clause allowing up to 25% increase during contract execution, with delivery timelines linked to the original delivery schedule. Service center presence within Kerala is mandatory, with establishment deadlines of up to 30 days post award and documentary proof required for payment release. This procurement targets reliable, standards-compliant office automation and presentation equipment, with emphasis on service readiness and warranty coverage.

Key differentiators include the option for quantity augmentation, a strict service-center requirement in the state, and on-site OEM warranty expectations. The tender emphasizes formal compliance with warranty and after-sales support, along with clear delivery scheduling around supply and deployment needs in Kerala.

Technical Specifications & Requirements

  • Product categories: Multifunction Machine MFM (V2), Multimedia Projector MMP (Q2)
  • Print/Scan features: Original Document Feeder, auto duplexing, standard print speeds per ISO/IEC 24734; A4/A3 monochrome and color speeds
  • Projector specs: brightness, native resolution, optical zoom, light source type, minimum life hours, on-site OEM warranty for light source
  • Connectivity & media: multiple connectivity options and paper tray counts; scanning/copying capacity
  • Warranty: on-site OEM warranty for light source and device
  • Delivery & quantity: option clause permits +25% quantity; delivery period linked to original order with minimum 30 days extension
  • Service: functional Service Centre within Kerala; evidence required for payment

Terms, Conditions & Eligibility

  • EMD/ Bid security: not explicitly provided in data; bidders must meet standard EMD norms per tender terms
  • Delivery terms: delivery period starts from the last date of original delivery order; extension rules apply with minimum 30 days
  • Payment terms: payment to be released after submission of evidence of service center; OA/advance terms not specified
  • Documentation: GST certificate, PAN, experience certificates, financial statements, OEM authorizations, technical bid
  • Service capability: bidders must establish or possess functional service centers in Kerala within 30 days of award
  • Warranty & penalties: on-site warranty terms for light source; penalties/LDs not specified in provided data

Key Specifications

  • Product categories: Multifunction Machine MFM (V2) and Multimedia Projector MMP (Q2)

  • Original Document Feeder and Auto Duplexing features for MFM

  • Minimum ISO/IEC 24734 print speeds for A4 (mono/color) & A3 (mono/color)

  • Projector brightness, native resolution, optical zoom, light source type, minimum life hours

  • On-site OEM warranty for light source and device

  • Connectivity options and number of main paper trays

  • Delivery period with option to increase quantity up to 25% and minimum 30 days extra

  • Service Centre requirement: Kerala presence or establishment within 30 days of award

Terms & Conditions

  • Option to increase/decrease quantity by up to 25% at contract placement or during currency

  • Functional Service Centre in Kerala required; establishment within 30 days of award

  • Payment release contingent on documentary evidence of service capabilities

Important Clauses

Payment Terms

Payment to be released after submission of documentary evidence of functional service centre; on-site warranty considerations apply to light source

Delivery Schedule

Delivery period begins from the last date of original delivery order; option-driven extensions require minimum 30 days; extended delivery time formula applies

Penalties/Liquidated Damages

Penalties not detailed in provided data; standard tender LDs may apply per organization policy

Bidder Eligibility

  • Demonstrated experience with procurement of MFM and projector equipment in government or comparable sector

  • GST registration valid in India and PAN

  • Evidence of a service center or capability to establish in Kerala within 30 days of award

  • Financial stability demonstrated via audited statements or equivalent

Technical Specifications 2 Items

Item #1 Details

View Catalog
Category Specification Requirement
Generic Description of Stores Multifunction Machine Printer with Minimum 1 Year On Site Warranty, including Cartridge and Power Cord/Adapter
Generic Print Technology Inkjet
Generic Type of Printing Monochrome (Black), Colour Or higher
Printing Print Paper Size A4 and Legal
Printing Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180 Or higher
Printing Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) Not Applicable, 1 to 5, 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180 Or higher
Printing Minimum Speed per Minute as per ISO/IEC 24734 in A3 Size-Mono (in PPM) Not Applicable Or higher
Printing Minimum Speed per Minute as per ISO/IEC 24734 in A3 Size-Color (in PPM) Not Applicable Or higher
Printing Auto Duplexing Printing/Coping (2-sided Feature) Yes Or higher
PAPER HANDLING Original Document Feeder Type (For Scanning and Copying) Platen, Automatic Document Feeders (ADF), Reverse/Duplex Automatic Document Feeders (RADF/DADF), Single-Pass Document Feeders (SPDF) Or higher
PAPER HANDLING Number of Main Paper Tray 1
Connectivity Connectivity USB Port, Ethernet Port, Wi-Fi

AI-Powered Bidder Prediction

Companies most likely to bid

Unlock Bidder Insights

AI predictions on likely bidders

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates demonstrating prior similar deployments

4

Financial statements (audited if available)

5

EMD or bid security document (as per tender norms)

6

Technical bid documents showing device specifications

7

OEM authorization/authorizations for projected MFM and MMP devices

8

Proof of existing or planned Service Centre in Kerala

9

Any warranty compliance certificates for light source and projectors

Frequently Asked Questions

How to bid on the Local Self Government Kerala MFM and MMP tender?

Bidders should prepare GST registration, PAN, experience certificates, financial statements, EMD, and OEM authorizations. Ensure service centre capability in Kerala and confirm on-site warranty terms. Submit technical bid with device specifications, along with delivery timelines and option clause details (up to 25% quantity variation).

What documents are required for the MFM MMP tender submission in Kerala?

Require GST certificate, PAN, experience certificates, financial statements, EMD proof, technical compliance documents, OEM authorizations, and proof of Kerala service center or plan to establish within 30 days of award. Include product datasheets for MFM V2 and MMP Q2 devices.

What are the technical specifications for the MFM V2 and MMP Q2 in this tender?

Specifications include auto duplexing, original document feeder, A4/A3 print speeds per ISO/IEC 24734, and projector brightness, native resolution, optical zoom, and light source life. On-site warranty for light source and device is required; ensure connectivity and paper tray details are provided.

When is delivery expected for the Kerala MFM MMP procurement?

Delivery schedule is tied to the last date of the original delivery order, with option to extend up to the original period. If quantity increases, the extension follows the specified formula with a minimum of 30 days. Confirm exact dates in the final contract schedule.

What is the payment process for the Kerala government MFM MMP tender?

Payment is released after documentary proof of a functional service centre in Kerala. The terms emphasize post-delivery verification; ensure OEM warranty terms and service readiness are documented. Ensure compliance with GST and financial documentation during bid submission.

What eligibility criteria are required for bidders of this Kerala tender?

Bidders must have prior experience with equivalent MFM and projector deployments, valid GST and PAN, demonstrated financial stability, and the ability to establish or prove a Kerala service centre within 30 days of award.

What are the quantity terms for this Kerala MFM MMP tender?

The purchaser may adjust quantities by up to 25% at the time of contract placement and during contract currency. Delivery timelines must accommodate the revised quantity with the minimum 30-day extension rule, calculated as (additional quantity/original quantity) × original delivery period.

Similar Tenders

Fixed Computer Workstation,Multimedia Projector (MMP)

Department of Military Affairs

BARMER, RAJASTHAN

EMD: ₹12,000
View Details