GEM

BEML Oil Filter Cartridge Tender 2025 Defence Production, India - IS QA Warranty & 50% Option Clause

Posted

20 Oct 2025, 10:46 am

Deadline

06 Nov 2025, 05:00 pm

Latest Corrigendum Available

Progress

Issue20 Oct 2025, 10:46 am
Corrigendum31 Oct 2025
AwardPending
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Quantity

1046

Bid Type

Two Packet Bid

Categories 1

COMPRESSOR PARTS

Tender Overview

The procurement opportunity is issued by Bharat Earth Movers Limited (BEML) under the Department Of Defence Production for the supply of an Oil Filter Cartridge (Category 30Z5181045). While start and end dates are not disclosed, the contract scope focuses on the supply of Goods with a 2-year warranty from the date of final acceptance or post-installation. The bid requires OEM data sheet alignment and adherence to the purchaser’s data sheet verification process. An option clause allows a potential 50% quantity rise at contracted rates, with delivery extensions governed by the original delivery period and minimum extension equal to 30 days. A unique feature is the guarantee of service support and a confirmed network of service centers within India to back after-sales service.

Technical Specifications & Requirements

  • Product/service: Oil Filter Cartridge.
  • Scope of supply: Only supply of Goods (as per Scope of Supply clause).
  • Warranty: 2 years from final acceptance or after installation, testing, and commissioning (as applicable). OEM warranty certificates required at delivery.
  • Data sheet requirement: Upload data sheet with bid documents; ensure alignment with product specifications to avoid rejection.
  • Delivery terms: Option to increase quantity up to 50% during contract; delivery period adjustments calculated as ((Increased quantity ÷ Original quantity) × Original delivery period) with a minimum of 30 days.
  • After-sales: Must have installation, commissioning, training, troubleshooting, and maintenance capabilities; service centers details to be uploaded.

Terms, Conditions & Eligibility

  • EMD/Payment: GST considerations noted; no explicit EMD amount listed; GST reimbursement per actuals or applicable rate, capped by quoted GST percentage.
  • Data verification: Data sheet matching is mandatory; mismatches may lead to bid rejection.
  • Warranty compliance: 2-year warranty with on-site service; OEM certificates required at delivery.
  • Scope of supply: Only supply of goods; no installation burden unless specified elsewhere.
  • Option clause: Buyer may adjust quantity up to 50% and extend delivery time under stated rules; bidders must comply.

Key Specifications

  • Product: Oil Filter Cartridge

  • Warranty: 2 years from final acceptance or post-installation/commissioning

  • Delivery: Options to increase quantity up to 50%; extension rules per contract

  • Data Sheet: Must be uploaded and match specifications

  • After-sales: On-site service, installation, commissioning, training, troubleshooting, maintenance

  • Service centers: Details to be uploaded showing presence in India

Terms & Conditions

  • GST treatment: bidder bears GST; reimbursement per actuals or applicable rate

  • Data Sheet alignment: mismatch may lead to rejection

  • 50% quantity option: adjust order volume during and after contract

  • Warranty: 2-year OEM warranty with service commitments

  • Service network: Indian service centers required

Important Clauses

Payment Terms

GST handling by bidder; reimbursement as actuals or applicable rate, not exceeding quoted GST percentage

Delivery Schedule

Option to increase/decrease quantity up to 50%; delivery period extension rules based on original period with minimum 30 days

Penalties/Liquidated Damages

Not specified in provided data

Bidder Eligibility

  • Experience with supply of oil filter cartridges or equivalent automotive/defense-grade filtration components

  • Demonstrated capability to provide OEM warranty and service in India

  • Financial ability to support 2-year warranty obligations and after-sales network

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Required Documents

1

GST registration certificate

2

PAN card

3

OEM authorization letter (if applicable)

4

Data Sheet of the offered oil filter cartridge

5

Warranty certificates from OEM (to be submitted at delivery)

6

Financial statements or proof of capability (if requested under terms)

7

Service center details near consignee destinations

8

Any other documents specified under buyer terms (e.g., installation/training plan)

Corrigendum Updates

1 Update
#1

Update

31 Oct 2025

Extended Deadline

06 Nov 2025, 05:00 pm

Opening Date

06 Nov 2025, 05:30 pm

Frequently Asked Questions

How to bid for oil filter cartridge tender in BEML 2025?

Bidders must upload the product Data Sheet with the bid, ensure GST handling per actuals or the quoted rate, and provide OEM warranty certificates. The contract allows a 50% quantity option with specified delivery extension rules; ensure service center presence in India and complete documentation as per terms.

What documents are required for the oil filter cartridge bid in India?

Required documents include GST registration, PAN, OEM authorization, data sheet of the offered cartridge, OEM warranty certificates, and service center details. Submit any financial statements or capability proofs if requested, and ensure data sheet alignment to avoid rejection.

What are the warranty terms for the oil filter cartridge supply?

The warranty is 2 years from final acceptance or after installation and commissioning. OEM warranty certificates must be provided at delivery. The seller must ensure prompt rectification of breakdowns during the warranty period and support via Indian service centers.

What is the delivery flexibility for quantity under this tender?

The purchaser may increase or decrease the quantity by up to 50% of the bid quantity at contract placement and during currency. Delivery time adjusts using the formula: (Increased/Original quantity) × Original delivery period, with a minimum extension of 30 days.

What GST considerations apply to this oil filter cartridge tender in India?

GST liability is on the bidder; the government will reimburse GST per actuals or applicable rates, whichever is lower, capped by the quoted GST percentage. Ensure accurate GST invoicing and compliance with local GST rules.

What after-sales capabilities are required for this BEML tender?

Bidders must demonstrate installation, commissioning, training, troubleshooting, and maintenance capabilities. Provide details of service centers across India, along with contact points to support consignee destinations for timely after-sales service.

What is the data sheet requirement for qualification in this bid?

A complete Data Sheet for the offered oil filter cartridge must be uploaded and matched against the stated specifications. Any unexplained mismatch could lead to bid rejection; ensure parameter-by-parameter alignment with buyer data sheet.

What is the scope of supply for this defence procurement in India?

Scope is limited to the supply of Goods only, with the possibility of post-delivery support under warranty. No installation obligations unless specified; ensure OEM warranties and service network are ready for consignees across India.