GEM

Kendriya Vidyalaya Sangathan Security Manpower Tender Karnataka 2025 - PASARA License, Biometric Attendance, 1.89 Million

Posted

28 Oct 2025, 09:27 am

Deadline

17 Nov 2025, 07:00 pm

Value

₹18,90,000

Location

BALLARI , KARNATAKA

Progress

Issue28 Oct 2025, 09:27 am
AwardPending
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Quantity

6

Bid Type

Two Packet Bid

Categories 3

SERVICES RECRUITMENT SERVICES SECURITY GUARD

Tender Overview

Kendriya Vidyalaya Sangathan invites bids for security manpower services in Karnataka under the GOI/KVS framework. Estimated value is ₹1,890,000 with a flexible quantity/duration clause up to 25%. The scope includes providing unarmed security guards (minimum wage level) and related staffing services for office/institutional premises. The procurement emphasizes compliant security operations, deployment of biometric attendance, and adherence to KVS norms. A unique differentiator is the mandatory PASARA license for Karnataka, plus the requirement to install biometric timekeeping prior to service commencement. The contract contemplates short-notice adjustments on contract quantity/duration and a substitution policy to ensure continuous coverage. This tender targets security manpower vendors with regulatory clearance and operational capacity in Karnataka, highlighting strict attendance and payroll controls.

Technical Specifications & Requirements

  • Security manpower service category: Unarmed security guards (minimum wage, semi-skilled).
  • Geographic applicability: Karnataka state with PASARA license mandatory for all participating firms.
  • Attendance technology: Mandatory biometric attendance machine installation before services begin.
  • Shift coverage policy: Weekly off days for all three guards; substitute must cover all shifts.
  • Deployment scope: On-site security for Kendriya Vidyalaya Sangathan premises; adherence to GOI/KVS norms.
  • Contract flexibility: Option to adjust quantity/duration up to 25% at contract issuance or during execution.
  • Compliance: Vendors must meet regulatory and organizational norms for security services in educational institutions.

Terms, Conditions & Eligibility

  • EMD/ security deposit: Not specified in the data; bidders should verify exact amount in terms.
  • License: PASARA security services license for Karnataka required; non-availability leads to technical disqualification.
  • Biometric: Install biometric machines prior to commencing services; attendance verification mandated.
  • Staffing policy: Provide 3 guards with weekly off days and qualified substitutes.
  • Payment timing: Not detailed here; confirm as per contract terms and GOI/KVS norms.
  • Quality/warranty: Not specified; bidders must align with KVS security service standards and penalty clauses as per ATC.

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Required Documents

1

Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria

2

the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer

Frequently Asked Questions

How to bid for Kendriya Vidyalaya security tender in Karnataka with PASARA license

Bidders must hold a valid PASARA license for Karnataka, submit regulatory certificates, and provide biometric attendance capability. Applications require GOI/KVS-compliant security staffing plans, experience in educational institutions, and BIM-enabled attendance records. Ensure bid security and submit all mandatory documents as per the terms; verify acceptance of the 25% quantity/duration variation.

What documents are required for security manpower tender in Karnataka 2025

Required documents include company registration, GST certificate, PAN, PASARA license for Karnataka, technical bid, financial statements, past experience certificates for security services in schools, OEM/biometric attendance vendor authorizations, and EMD submission if explicitly requested. Ensure biometric and payroll compliance certificates are ready for submission.

What are the biometric attendance requirements for Kendriya Vidyalaya sites

Bidders must install a biometric attendance system before commencing services, enabling real-time staff attendance tracking. The system should integrate with payroll/HR records and produce auditable attendance reports. Maintain uptime and provide training to Vidyalaya managers for attendance reconciliation and exception handling.

What is the contract quantity/duration variation allowed in this tender

The ATC permits contract quantity or duration adjustments up to 25% at the time of contract issue, with a subsequent cap of 25% for further changes after award. Bidders must accept revised quantities/durations as a condition of eligibility and contract execution.

Which standards or norms govern the security services for KVS Karnataka

Contracts follow GOI/KVS norms for security services in educational institutions, emphasizing weekly off days for guards, substitutable coverage, biometric attendance, and compliance with PASARA licensing. Vendors must demonstrate regulatory compliance and provide evidence of continuity in service provision.

When is the delivery and deployment timeline for security personnel

Specific delivery dates are not provided; contractors must deploy guards promptly after award and biometric setup completion. Ensure a smooth handover, maintain roster coverage with substitutes, and align with school operational hours and GOI/KVS attendance policies.