GEM

Indian Army Spares Tender 2025 for Air Pressure Pipe, Field Coil, 24V Fan - Military Gear Procurement

Posted

22 Oct 2025, 10:57 am

Deadline

01 Nov 2025, 11:00 am

Location

FIROZEPUR , PUNJAB

Progress

Issue22 Oct 2025, 10:57 am
AwardPending
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Quantity

11

Category

AIR PRESSURE PIPE

Bid Type

Two Packet Bid

Key Highlights

  • • OEM/Authorized Seller requirement for imported products with a registered Indian office
  • • Advance sample submission mandatory before technical bid opening
  • • Option clause enabling ±25% quantity variation at contracted rates
  • • Delivery timeline adjusted using formula tied to original delivery period
  • • No explicit technical standards disclosed; emphasize OEM compliance and after-sales support
  • • 9-item BOQ including air pressure pipe, field coil, 24V fan, door locks, and engine mounting

Categories 7

ELECTRICAL COIL FAN CABLE RING ENGINE UPVC PIPE OTHER COIL

Tender Overview

The Indian Army (Department of Military Affairs) issues a procurement opportunity for multiple mechanical spares including AIR PRESSURE PIPE, FIELD COIL, PASSENGER DRIVER FAN 24V, O RING, DOOR LOCK LH/RH, CABLE ASSEMBLY CONTROL, CLUTCH PLATE, and ENGINE MOUNTING REAR. The BOQ lists 9 items, with no explicit quantity or value disclosed. Key differentiators include an ADVANCE SAMPLE REQUIRED PRIOR OPENING TECHNICAL BID and an OEM/Authorized Seller requirement for imported items to have a registered Indian office for after-sales support. An option clause allows quantity variation up to 25% with adjusted delivery timing rules tied to the original delivery period. Delivery strategy pivots on the last date of the original order, with a minimum 30-day extension rule. The tender emphasizes compliance with conditional terms rather than specific product specs.

The tender presents a broad, supply-chain focused opportunity for vendors capable of delivering standard spare parts with OEM-backed after-sales service. The absence of detailed specifications signals bidders should prepare generic yet compliant technical documentation and demonstrate ability to meet OEM requirements and delivery flexibility under military procurement processes. Unique aspects include advance sampling and the 25% quantity option during and after contract award.

Keywords and context: tender in India Army spares, SBI procurement style, and government supply of automotive/military spares with OEM support.

Technical Specifications & Requirements

  • BOQ contains 9 items: AIR PRESSURE PIPE, FIELD COIL, PASSENGER DRIVER FAN 24V, O RING, DOOR LOCK LH, DOOR LOCK RH, CABLE ASSY CONTROL, CLUTCH PLATE, ENGINE MOUNTING REAR; exact quantities not disclosed
  • No explicit technical standards or model numbers disclosed in the tender data
  • ADVANCE SAMPLE REQUIRED PRIOR OPENING TECHNICAL BID to prevent rejection
  • For IMPORTED PRODUCTS: OEM or Authorized Seller must have a REGISTERED OFFICE IN INDIA for after-sales service
  • If imported, ensure OEM certification and Indian presence for servicing; ATC clause 8/10 applies
    -OPTION CLAUSE allows 25% quantity increase/decrease at contract rates; delivery timing linked to original/delivered quantities
  • Delivery timing mechanics: additional time = (Increase in quantity / Original quantity) × Original delivery period, min 30 days
  • Delivery period may extend up to original delivery period with exercised options; bidder compliance essential
  • No explicit IS/ISO standards specified; bidders must satisfy OEM/after-sales and delivery requirements

Terms, Conditions & Eligibility

  • ADVANCE SAMPLE required before technical bid opening
  • OEM/Authorized Seller must have registered Indian office for after-sales support for imported items
  • Option clause permits ±25% quantity variation at contracted rates; delivery schedule adjusts accordingly
  • Delivery period begins from the last date of the original delivery order; extended time formula applies
  • Documentation and compliance with buyer terms are mandatory; specific EMD/price details not disclosed
  • Sectional scope includes 9 items with general spare parts; precise technical specs not provided
  • Bidders should demonstrate ability to meet OEM requirements and maintain supply continuity in military procurement

Key Specifications

  • 9-item BOQ includes: AIR PRESSURE PIPE, FIELD COIL, PASSENGER DRIVER FAN 24V, O RING, DOOR LOCK LH, DOOR LOCK RH, CABLE ASSY CONTROL, CLUTCH PLATE, ENGINE MOUNTING REAR

  • No explicit performance, dimensional, or material specifications disclosed in tender data

  • Advance sample requirement indicates emphasis on conformity before bid evaluation

  • Imported items require OEM with Indian registered office for after-sales service

  • Option clause enables up to 25% quantity variation at contracted rates during and after contract

Terms & Conditions

  • Advance sample must be submitted prior to technical bid opening

  • OEM/Authorized Seller with Indian presence required for imported items

  • Quantity variation up to 25% with delivery-time adjustments

Important Clauses

Payment Terms

Not disclosed in data; bidders should anticipate standard government terms following contract award

Delivery Schedule

Delivery period starts from last date of original delivery order; extended time follows (Increase quantity / Original quantity) × Original delivery period, min 30 days

Penalties/Liquidated Damages

Not specified in data; bidders should monitor for standard LD clauses in the final contract

Bidder Eligibility

  • Demonstrated experience supplying spare parts similar to listed items

  • Valid GST and PAN, with financial stability documents

  • Compliance with OEM/Authorized Seller requirements for imported items

Bill of Quantities (BOQ) 9 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 AIR PRESSURE PIPE AIR PRESSURE PIPE 1 nos tss805 15
2 FIELD COIL FIELD COIL 1 nos tss805 15
3 PASSENGER DRIVER FAN 24V PASSENGER DRIVER FAN 24V 2 nos tss805 15
4 O RING O RING 1 nos tss805 15
5 DOOR LOCK LH DOOR LOCK LH 2 nos tss805 15
6 DOOR LOCK RH DOOR LOCK RH 1 nos tss805 15
7 CABLE ASSY CONTROL CABLE ASSY CONTROL 1 nos tss805 15
8 CLUTCH PLATE CLUTCH PLATE 1 nos tss805 15
9 ENGINE MOUNTING REAR ENGINE MOUNTING REAR 1 nos tss805 15

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar spare parts supply

4

Financial statements (audited or unaudited as applicable)

5

EMD submission proof (as per tender, amount not disclosed here)

6

Technical bid documents demonstrating OEM/Authorized Seller status

7

OEM authorization letter (for imported items)

8

Any certificates showing Indian registered office for after-sales support

Frequently Asked Questions

How to bid on the Indian Army spares tender 2025 in India?

Bidders must submit an advance sample before technical evaluation, provide OEM/Authorized Seller credentials with an Indian registered office for imported items, and include 9 specified spare parts (air pressure pipe, field coil, 24V fan, O rings, door locks, cables, clutch plate, engine mounting). The bid should also reflect the 25% quantity option and compliance with delivery terms.

What documents are required for the Indian Army spares procurement in 2025?

Submit GST registration, PAN card, experience certificates for similar spare parts, financial statements, EMD proof, technical bid demonstrating OEM authorization, and OEM authorization for imported items. Include proof of Indian after-sales support capabilities where applicable.

What are the key technical requirements for imported spare parts tender in India Army?

Imported items require an OEM or authorized seller with a registered Indian office for after-sales support. Advance sampling is mandatory before technical bid opening. Although explicit IS/ISO standards aren’t listed, OEM compliance and timely delivery at contracted rates are essential.

When does the delivery period start for quantity variations in this tender?

Delivery begins from the last date of the original delivery order. If the quantity increases, the additional time is calculated as (Increase in quantity / Original quantity) × Original delivery period, with a minimum extension of 30 days.

What is the significance of the 25% quantity option in this Army tender?

The purchaser may increase or decrease the order quantity by up to 25% during placement and during contract currency at contracted rates. This affects delivery planning, scheduling, and potential extensions as per the original delivery period.

What spare parts are included in the BOQ for this Army procurement?

The BOQ lists 9 items: AIR PRESSURE PIPE, FIELD COIL, PASSENGER DRIVER FAN 24V, O RING, DOOR LOCK LH, DOOR LOCK RH, CABLE ASSY CONTROL, CLUTCH PLATE, ENGINE MOUNTING REAR. Exact quantities are not disclosed in the tender data.

Are there any mandatory pre-qualification requirements for this Army tender?

Key pre-qualifiers include prior experience supplying similar spare parts, compliance with OEM/Authorized Seller requirements for imported items, and demonstrating capability to submit an advance sample before technical bid opening.

How will payments be processed for this Indian Army spares contract?

Specific payment terms are not disclosed in the data; bidders should anticipate standard government procurement terms post-award, with milestones tied to delivery and acceptance of spare parts per contract.