GEM

HPCL Mandatory Inspection and Replacement Services Tender Pindwara & Bachau Rajasthan 2025

Posted

25 Oct 2025, 06:28 pm

Deadline

04 Nov 2025, 07:00 pm

EMD

₹1,90,000

Progress

Issue25 Oct 2025, 06:28 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

112

Category

Mandatory Replacement- Elastomer Set C at Pindwara

Bid Type

Two Packet Bid

Key Highlights

  • • Specific EMD amount: ₹190,000
  • • Quantity variation allowed up to 25% at contract time
  • • Delivery extensions calculated as (Additional/Original) × Original days, min 30 days
  • • MSE purchase preference with manufacturer requirement
  • • Dedicated/toll-free service support and escalation matrix
  • • PAN, GSTIN, cancelled cheque, EFT mandate mandatory with bid

Categories 4

VALVE PARTS AND ACCESSORIES STATIONERY MACHINING AND PROCESSING SERVICES SLEEVE

Tender Overview

Organization: Hindustan Petroleum Corporation Ltd (HPCL). The tender seeks mandatory inspection services and replacement work across multiple components at Pindwara and Bachau locations, including elastomer sets, hardware sets, spring sets, seal faces, seats, sleeves, covers, and lapping of seal faces/seats. EMD: ₹190,000. Estimated value and quantities are not disclosed, but the scope spans multiple sub-assemblies and routine maintenance tasks. The procurement emphasizes service support readiness and vendor capability to handle frequent quantity variations up to 25%, with delivery timing tied to the last delivery order date. The bid process requires specific vendor credentials and an established escalation/ support mechanism. This tender targets qualified vendors capable of executing refinery-support maintenance with OEM-like familiarity.

Technical Specifications & Requirements

  • No explicit product specifications are listed; tasks include: mandatory inspection at Pindwara and Bachau, replacement of elastomer sets (C), hardware sets, spring sets PT, and rotary/stationary seal faces, seats, sleeves, and covers; lapping of seal faces and seats.
  • EMD: ₹190,000; no detailed BOQ quantities are provided. Bid terms include an option clause allowing ±25% quantity variation at contracted rates and a delivery extension formula based on the extended quantity ratio, with a minimum 30-day extension.
  • Bidder documents required with bid: PAN, GSTIN, cancelled cheque, EFT mandate; financial standing prohibition on liquidation or bankruptcy; MSE purchase preference eligibility criteria; dedicated service/support contact details and escalation matrix.
  • Service & support emphasis: dedicated toll-free number and escalation matrix from the OEM/bidder.
  • The tender requires supplier certification and adherence to terms on delivery start from last order date and potential quantity expansion.

Terms, Conditions & Eligibility

  • EMD: ₹190,000; standard bid security expectations apply.
  • Delivery: Delivery period aligned to last date of original delivery order, with option-based extensions as defined in clause 1; minimum 30 days for any additional time.
  • Purchase Preference: MSEs eligible if manufacturer of offered goods; suppliers must provide documentary evidence for preference.
  • Documents: PAN, GSTIN, cancelled cheque, EFT mandate; undertaking of non-liquidation; OEM/service provider declarations; dedicated support details.
  • Support: Dedicated service number and escalation matrix required; bidders must demonstrate post-sale service readiness.

Key Specifications

  • No explicit technical specs; scope includes inspection and replacement of elastomer sets, hardware sets, spring sets, seal faces, seats, sleeves, covers, and lapping services

  • EMD: ₹190,000

  • Option clause: ±25% quantity with extended delivery calculations

  • Delivery from last delivery order date with prorated time based on quantity

Terms & Conditions

  • Delivery extensions governed by option clause with minimum 30 days

  • MSE purchase preference requires manufacturer status and documentary evidence

  • Dedicated service support and escalation matrix required

Important Clauses

Payment Terms

Bid terms require standard payment processes; essential to provide EFT mandate and bank details for payment processing.

Delivery Schedule

Delivery period starts from the last date of original delivery order; additional time follows (additional/original) × original delivery period, minimum 30 days.

Penalties/Liquidated Damages

Reported terms mention LDs may apply for delays; ensure compliance with delivery deadlines and escalation process.

Bidder Eligibility

  • Must not be under liquidation or bankruptcy

  • Must provide PAN, GSTIN, and EFT mandate

  • Must be able to demonstrate dedicated service support and OEM familiarity

Bill of Quantities (BOQ) 24 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Mandatory Inspection at Pindwara Mandatory Inspection- Disassembly, Visual Inspection, Cleaning, Polishing, Assembly and Static Testing. Refer tender document for detail. 4 each hansrajmeena 730
2 Mandatory Replacement- Elastomer Set C at Pindwara Mandatory Replacement- Elastomer Set Consisting of Pt. nos. 2, 4, 9, 11, 15, 19, 20, 23, 28, 29, 33 and 5. Refer tender document for detail. 4 each hansrajmeena 730
3 Mandatory Replacement- Hardware Set at Pindwara Mandatory Replacement- Hardware Set consisting of Pt. nos. 7,13,35,36,24,25,39,32. Refer tender document for detail. 4 each hansrajmeena 730
4 Mandatory Replacement- Spring Set Pt. at Pindwara Mandatory Replacement- Spring Set Pt. no. 6,17,22. Refer tender document for detail. 4 each hansrajmeena 730
5 Replacement of Seal Faces both Rotary and Stationery at Pindwara Seal Face Pt. no. 1. Refer tender document for detail. 4 each hansrajmeena 730
6 Replacement of Seal Faces both Rotary and Stationery at Pindwara Seal Face Pt. no. 14 Refer tender document for detail. 4 each hansrajmeena 730
7 Replacement of Seats at Pindwara Seat Pt. no. 8. Refer tender document for detail. 4 each hansrajmeena 730
8 Replacement of Seats at Pindwara Seat Pt. no. 18. Refer tender document for detail. 4 each hansrajmeena 730
9 Replacement of Sleeve at Pindwara Replacement of Sleeve Pt. 10. Refer tender document for detail. 4 each hansrajmeena 730
10 Replacement of Cover at Pindwara Replacement of Cover Pt. nos. 30. Refer tender document for detail. 4 each hansrajmeena 730
11 Lapping of Seal face at Pindwara Lapping of Seal face. Refer tender document for detail. 8 each hansrajmeena 730
12 Lapping of Seat at Pindwara Lapping of Seat. Refer tender document for detail. 8 each hansrajmeena 730
13 Mandatory Inspection at Bachau Mandatory Inspection- Disassembly, Visual Inspection, Cleaning, Polishing, Assembly and Static Testing. Refer tender document for detail. 4 each rahulkumar3 730
14 Mandatory Replacement- Elastomer Set C at Bachau Mandatory Replacement- Elastomer Set Consisting of Pt. nos. 2, 4, 9, 11, 15, 19, 20, 23, 28, 29, 33 and 5. Refer tender document for detail. 4 each rahulkumar3 730
15 Mandatory Replacement- Hardware Set at Bachau Mandatory Replacement- Hardware Set consisting of Pt. nos. 7,13,35,36,24,25,39,32. Refer tender document for detail. 4 each rahulkumar3 730
16 Mandatory Replacement- Spring Set Pt. at Bachau Mandatory Replacement- Spring Set Pt. no. 6,17,22. Refer tender document for detail. 4 each rahulkumar3 730
17 Replacement of Seal Faces both Rotary and Stationery at Bachau Seal Face Pt. no. 1. Refer tender document for detail. 4 each rahulkumar3 730
18 Replacement of Seal Faces both Rotary and Stationery at Bachau Seal Face Pt. no. 14 Refer tender document for detail. 4 each rahulkumar3 730
19 Replacement of Seats at Bachau Seat Pt. no. 8. Refer tender document for detail. 4 each rahulkumar3 730
20 Replacement of Seats at Bachau Seat Pt. no. 18. Refer tender document for detail. 4 each rahulkumar3 730
21 Replacement of Sleeve at Bachau Replacement of Sleeve Pt. 10. Refer tender document for detail. 4 each rahulkumar3 730
22 Replacement of Cover at Bachau Replacement of Cover Pt. nos. 30. Refer tender document for detail. 4 each rahulkumar3 730
23 Lapping of Seal face at Bachau Lapping of Seal face. Refer tender document for detail. 8 each rahulkumar3 730
24 Lapping of Seat at Bachau Lapping of Seat. Refer tender document for detail. 8 each rahulkumar3 730

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT Mandate certified by Bank

5

Proof of financial standing (undrawn/undistressed finances or undertakings)

6

MSE documentary evidence for preference eligibility

7

OEM authorization or service-provider credentials

8

Bidder undertaking of non-liquidation or bankruptcy

Frequently Asked Questions

What documents are required for HPCL maintenance tender in Pindwara?

Bidders must submit PAN, GSTIN, cancelled cheque, EFT Mandate certified by bank, and undertakings stating no liquidation. Also include OEM/service credentials and evidence of service support capability; ensure non-bankruptcy declarations and financial standing are provided.

How is delivery time calculated for HPCL replacement work in Bachau?

Delivery time follows the last delivery order date; if additional quantity is ordered, time is (Additional/Original) × Original days, with a minimum of 30 days. Original delivery period may be extended to accommodate the option clause.

What is the EMD requirement for HPCL tender in Rajasthan 2025?

The EMD amount is ₹190,000; ensure payment through accepted security deposit or bank guarantee as per tender guidelines, along with submission of required bid security documents.

What eligibility criteria apply for MSE purchase preference in HPCL tender?

MSE bidders must be manufacturers of the offered goods (not traders) or service providers for services; provide documentary evidence for preference, with opportunity to match L-1 if within 15% margin per policy.

Which service support requirements are mandatory for HPCL procurement?

Bidders must provide a dedicated toll-free service number and a full escalation matrix for post-sale support; ensure OEM or equivalent service capability is clearly documented with response times.

What scope of work is expected under the HPCL Pindwara/Bachau tender?

Scope includes mandatory inspection and replacement of elastomer sets, hardware sets, spring sets, seal faces (rotary and stationary), seats, sleeves, covers, and lapping for seal faces and seats at Pindwara and Bachau sites.

How to participate in the HPCL procurement for maintenance services?

Prepare the required documents (PAN, GSTIN, EFT mandate), confirm non-liquidation status, gather OEM/service credentials, and provide dedicated support details; submit with bid along with EMD ₹190,000 and evidence of capacity to handle ±25% quantity variation.