GEM

Hindustan Petroleum Corporation Limited Loading & Unloading Services Tender India 2025 - ISM/Equipment Handling & Crane/JCB Hire Standards

Posted

22 Oct 2025, 11:26 am

Deadline

01 Nov 2025, 12:00 pm

Value

₹26,00,000

Location

COIMBATORE , TAMIL NADU

Progress

Issue22 Oct 2025, 11:26 am
AwardPending
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Quantity

97845

Category

LOADING and UNLOADING upto 50L DRUMS

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM requirements: OEM experience may be acceptable; explicit brands are not specified
  • • Technical certifications: No explicit standards listed; bidders should reference standard govt tender practice and compliance for loading/unloading equipment
  • • Special clauses: Quantity variation up to 25% during and after contract; delivery period adjusted per option clause with minimum 30 days
  • • Eligibility criteria: 3 years govt/PSU supply experience in similar category; proof via contract copies
  • • Warranty/AMC: Not specified in data; bidders should prepare for post-delivery support as per HPCL GEM terms
  • • Penalty/Performance bonds: Not detailed; rely on standard HPCL/GEM LD provisions for non-performance

Categories 15

VOLTMETER MATERIAL HANDLING SERVICE LOADING WORK DECIBEL METER JCB WATTMETERS CARRYING AND FORWARDING AGENT FUEL PUMP PYROMETERS CARTING WORK MEDICAL DIAGNOSTIC GAMMA CAMERAS PRESSURE GAUGE WEIGHTS WEIGH BRIDGE THERMOWELLS

Tender Overview

Hindustan Petroleum Corporation Limited invites bids for a broad range of on-site material handling services including LOADING and UNLOADING upto 50L DRUMS, LOADING/UNLD DRUMLUBE OIL GREASE BITUMEN, restacking of filled cartons up to 50L drums, restacking of drums weighing 150–210 kg, emptying leaky containers, unloading TT wagons at siding, TT calibration assistance by unskilled personnel, unloading TT in storage tanks, and hiring of HYDRA CRANE 10-14 TONS and JCB equipment. The estimated value is ₹2,600,000. The scope targets government/PSU-style procurement practices and requires prior govt-sector exposure for eligibility. The tender emphasizes flexible quantity adjustments (up to 25%), and delivery on an “as and when required” basis with a 7-day delivery advice window. This opportunity targets suppliers with equipment rental, logistics, and compliant service capabilities in material handling and bulk unloading.

Technical Specifications & Requirements

  • Category: On-site material handling and equipment hire (loading/unloading, restacking, leakage management, wagon unloading, TT calibration, storage-tank work, Hydra crane 10-14 tons, JCB).
  • Delivery: Delivery advised within 7 days of delivery advice; option clauses allow up to 25% quantity variation during execution.
  • Experience: Bidders or OEMs must have supplied similar category products/services to Central/State Govt Organizations or PSUs for at least 3 years before bid opening; provide contracts as supporting evidence.
  • Equipment and Services: Unskilled TT calibration support, tank wagon unloading at siding, emptying leaky containers, and crane/JCB hire with specified load handling capabilities. No explicit technical performance specs are listed in the data.
  • Financial Scope: Estimated value around ₹2.6 million; GST responsibility to be decided by bidder with GST rate applicable per actuals.
  • Contractual Flexibility: Purchaser may extend delivery time based on the option clause, with a minimum 30-day rule and calculation: (Increased quantity / Original quantity) × Original delivery period.

Terms, Conditions & Eligibility

  • EMD/Security: Not specified in the data; bidders should refer to standard HPCL and GEM guidelines for security deposit requirements.
  • GST: Bidders must determine GST applicability; reimbursement will align to actuals or applicable rates, whichever is lower, up to the quoted GST percentage.
  • Delivery Basis: “As and when required” basis with a 7-day delivery window post delivery advice.
  • Experience Criteria: Minimum of 3 years of regular supply of the same/similar category products to Govt/PSU, with contract copies submitted for verification.
  • BOQ: 10 items exist but are listed as N/A; the procurement appears to be service/equipment hire with flexible scope.
  • Compliance: Bidders must comply with option clause, delivery timelines, and demonstrated govt-sector experience; GST handling is bidder-driven.

Key Specifications

  • Product/service: On-site material handling and equipment rental (loading/unloading, restacking, TT-related tasks, tank wagon unloading)

  • Estimated value: ₹2,600,000

  • Experience requirement: 3 years govt/PSU supply in similar category

  • Delivery window: 7 days after delivery advice; quantity variation up to 25%

Terms & Conditions

  • Delivery on an as-needed basis with 7-day readiness; option clause allows 25% quantity variation

  • GST to be managed by bidder; reimbursement as per actuals or applicable rates, whichever is lower

  • Must demonstrate 3-year govt/PSU experience with contract copies; primary product must meet criterion in bunch bids

Important Clauses

Delivery Terms

Delivery on an as-and-when-required basis within 7 days of delivery advice; 25% quantity variation allowed during contract

Payment & GST

GST rate to be determined by bidder; reimbursement as actuals or lower applicable rate; no responsibility on purchaser for GST calc

Experience Verification

Bidders or OEMs must show govt/PSU supply of similar category products for 3 years with contract copies

Bidder Eligibility

  • 3+ years of govt/PSU supply experience in loading/unloading and related services

  • Evidence of contracts for each year prior to bid opening

  • Ability to provide Hydra crane (10-14 ton) and JCB along with other handling tasks

Bill of Quantities (BOQ) 10 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 LOADING and UNLOADING upto 50L DRUMS DETAILED SCOPE OF JOB ENCLOSED IN SPECIFICATION DOCUMENT 80,000 each arunkthomas 365
2 LOADING UNLD DRUMLUBE OIL GREASE BITUMEN DETAILED SCOPE OF JOB ENCLOSED IN SPECIFICATION DOCUMENT 5,000 each arunkthomas 365
3 RESTACKING OF FILLED CARTON upto 50L DRUMS DETAILED SCOPE OF JOB ENCLOSED IN SPECIFICATION DOCUMENT 10,000 each arunkthomas 365
4 RESTACKING DRUMCAP 150 TO 210 KG LT DETAILED SCOPE OF JOB ENCLOSED IN SPECIFICATION DOCUMENT 1,000 each arunkthomas 365
5 EMPTYING LEAKY CONTAINERS DETAILED SCOPE OF JOB ENCLOSED IN SPECIFICATION DOCUMENT 150 each arunkthomas 365
6 UNLOADING OF TANK WAGONS SIDING DETAILED SCOPE OF JOB ENCLOSED IN SPECIFICATION DOCUMENT 500 each arunkthomas 365
7 TT CALIBRATION ASSISTANCE UNSKILLED DETAILED SCOPE OF JOB ENCLOSED IN SPECIFICATION DOCUMENT 150 each arunkthomas 365
8 UNLOADING TT IN STORAGE TANK ASSISTING DETAILED SCOPE OF JOB ENCLOSED IN SPECIFICATION DOCUMENT 900 each arunkthomas 365
9 HIRING OF HYDRA CRANE 10 TO 14 TONS DETAILED SCOPE OF JOB ENCLOSED IN SPECIFICATION DOCUMENT 70 hours arunkthomas 365
10 HIRING OF JCB DETAILED SCOPE OF JOB ENCLOSED IN SPECIFICATION DOCUMENT 75 hours arunkthomas 365

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for Govt/PSU supply of similar services (3+ years documented)

4

Financial statements demonstrating financial capacity

5

EMD submission document (as per HPCL/GEM guidelines)

6

Technical bid documents demonstrating equipment availability (Hydra crane 10-14 tons, JCB, loading/unloading capability)

7

OEM authorization letters (if bidding via reseller) and prior contract copies for at least one year in each relevant year

Frequently Asked Questions

How to bid for HPCL loading unloading tender in India 2025

Bidders should submit GST registration, PAN, experience certificates for govt/PSU work (3+ years), financials, EMD documents, technical bid and OEM authorizations. Ensure equipment like Hydra crane 10-14 tons and JCB are available; comply with 7-day delivery after delivery advice and option clause.

What documents are required for HPCL material handling tender 2025

Required documents include GST certificate, PAN, 3+ years govt/PSU experience contracts, financial statements, EMD submission, technical bid showing equipment capabilities (crane/JCB), OEM authorizations if applicable, and contract copies verifying yearly supply.

What are the delivery terms for HPCL unloading services bid 2025

Delivery is on an as-needed basis with a 7-day delivery window after delivery advice; quantity may be increased by up to 25% during the contract, with minimum 30-day extension if applicable per option clause.

What standards or certifications are required for HPCL tender

Explicit standards are not listed; bidders should comply with govt tender norms and provide equipment capability details (Hydra crane 10-14 tons, JCB) and GST compliance per actuals or applicable rate.

What is the estimated contract value for HPCL loaded handling services

The estimated value for the tender is ₹2,600,000; bidders should align bids to this scope and demonstrate scalable capacity for potential quantity adjustments up to 25%.

What experience evidence must be submitted for eligibility

Submit contracts showing at least 3 years of supply of similar govt/PSU category products or services; primary product in bunch bids must meet the criterion with yearly evidence.

How to handle GST submission for HPCL tender 2025

GST must be claimed by the bidder; HPCL will reimburse at actuals or the lower applicable rate, as per quoted GST percentage; bidders should maintain GST invoices and compliance documents.

Which equipment must bidders provide for HPCL crane/JCB hire

Bidders must provide Hydra crane rated 10-14 tons and JCB for loading/unloading, restacking, and related tasks; ensure maintenance certificates and operator readiness as part of technical bid