GEM

National Highways Authority of India Central Autonomous Procurement: 2 Ton/2.5 Ton AC, HP i7 All-in-One, Office Furniture Tender 2025

Posted

18 Oct 2025, 01:04 pm

Deadline

10 Nov 2025, 01:00 pm

Location

CHHINDWARA , MADHYA PRADESH

Progress

Issue18 Oct 2025, 01:04 pm
AwardPending
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Quantity

44

Category

Curtains

Bid Type

Two Packet Bid

Categories 6

EXECUTIVE CHAIR SOFA AIR CONDITIONER CENTRE TABLE CURTAINS SOFA SET

Tender Overview

The Central Autonomous unit under the National Highways Authority of India invites bids for a diversified procurement bundle in CHHINDWARA, MADHYA PRADESH, including executive and visitor chairs, sofa set, centre table, blinds, curtains, HP i7 All-in-One computer, air conditioners (2 Ton and 2.5 Ton), LaserJet printer (black & white), microwave oven, and external hard disk. The BOQ contains 12 total items, with no quantified quantities or estimated value disclosed. OEM approval for All-in-One computers and printers is mandatory. Bidders must have a registered Madhya Pradesh office and prior similar-work experience. The order may include quantity variations up to 25% under the option clause, at contracted rates.

Technical Specifications & Requirements

Key procurement items include: - Executive Chair, Visitor Chair, Sofa Set, Centre Table, Blinds, Curtains - HP i7 All-in-One computer - 2 Ton and 2.5 Ton air conditioners - LaserJet black & white printer - Micro oven - External hard disk. Delivery and installation terms are tied to the option clause; OEM approvals are compulsory for IT devices. The tender emphasizes product authenticity, hardware compatibility, and brand-specific approvals, with a focus on Madhya Pradesh-based supplier presence.

  • Hardware/Furniture categories must align with current municipal or government procurement standards, and bidders should demonstrate prior experience in supplying similar office equipment and fittings. The absence of explicit quantities requires bidders to propose technically compliant configurations within the contractual quantity framework.

Key Specifications

  • Executive Chair, Visitor Chair, Sofa Set, Centre Table, Blinds, Curtains

  • HP i7 All-in-One computer (OEM approval required)

  • Air Conditioners: 2 Ton and 2.5 Ton (specs not detailed)

  • LaserJet black & white printer (OEM approval required)

  • Micro Oven and External Hard Disk

  • 12 items in total; no explicit quantities provided

  • Delivery terms allow up to 25% quantity variation at contract

Terms & Conditions

  • OEM approvals mandatory for All-In-One PC and printer

  • MP-based registered office required for bidder

  • Experience in similar procurement is essential

  • Quantity may vary up to 25% during/after contract

  • Non-blacklisting certificate and bidder letterhead acceptance required

Important Clauses

Delivery Terms

Quantity may be increased or decreased by up to 25% at placement of contract and during the currency, with delivery time adjusted proportionally per the formula.

OEM Approvals

OEM approvals are compulsory for All-In-One computer and printer; bidding entities must provide valid authorizations.

Location Requirement

Bidder’s registered office must be in Madhya Pradesh; MP-based presence is mandatory.

Bidder Eligibility

  • Demonstrated experience in supplying similar furniture and IT hardware

  • Registered office located in Madhya Pradesh

  • Valid GST and PAN, with eligible financials

Bill of Quantities (BOQ) 12 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Executive Chair Neel Kamal Executive Chair 4 pieces buyerpiuchhindwara 10
2 Vistor Chair Neel Kamal Vistor Chair 16 pieces buyerpiuchhindwara 10
3 Sofa Set Branded Sofa set Sevan Seater 1 pieces buyerpiuchhindwara 10
4 Centre Table Branded Centre Table 1 pieces buyerpiuchhindwara 10
5 Blinds Branded Blinds 10 pieces buyerpiuchhindwara 10
6 Curtains Curtains 40 ft by 50 ft 1 pieces buyerpiuchhindwara 10
7 HP i7 All in one computer HP i7 ALL IN ONE COMPUTER 24 INCH SIZE 1TB SSD 16 GB RAM WINDOW 11 PRO 2 pieces buyerpiuchhindwara 10
8 Air Conditioner 2 Ton Air Conditioner 2 Ton 2 pieces buyerpiuchhindwara 10
9 Air Conditioner 2 Point 5 Ton Air Conditioner 2Point5 Ton 2 pieces buyerpiuchhindwara 10
10 Laser Jet Black And white Printer Laser Jet Black And white Printer 2 pieces buyerpiuchhindwara 10
11 Micro Oven Micro Oven 20 ltr 1 pieces buyerpiuchhindwara 10
12 External Hard Disk External Hard Disk 2 pieces buyerpiuchhindwara 10

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar supply of furniture and IT hardware

4

Financial statements / turnover details

5

EMD submission document (as applicable, per bid terms)

6

Technical bid documents and compliance certificates

7

OEM authorizations for All-In-One computer and printer

8

Non-blacklisting certificate

9

Bidder letterhead acceptance of terms

10

Registered office proof in Madhya Pradesh

Frequently Asked Questions

How to bid for MP furniture and IT equipment tender in Chhindwara 2025

Bidders should ensure OEM approvals for All-in-One PC and printer, submit MP-based registered office proof, provide prior similar-work experience, and attach GST/PAN along with financials. Include acceptance on bidder letterhead and non-blacklisting certificate. Follow the option clause terms allowing up to 25% quantity variation and verify EMD requirements in the bid documents.

What documents are required for Madhya Pradesh procurement of hardware and furniture

Prepare GST certificate, PAN, experience certificates for similar work, financial statements, EMD document, OEM authorizations for All-in-One PC and laser printer, non-blacklisting certificate, bidder letterhead acceptance, and MP registered office proof. Ensure technical bid demonstrates capability across 12 items listed in the BOQ.

What are the OEM approvals for All-In-One computer and printer in this tender

The tender requires explicit OEM approvals for both the All-In-One PC and the LaserJet printer. Submit valid authorization letters from the original equipment manufacturers, confirm model compatibility with listed items, and ensure continued post-sales support terms meet buyer expectations.

When is quantity variation allowed under the delivery clause for this tender

Quantity variation up to 25% is allowed during contract placement and throughout the currency. Delivery time adjusts by the specified formula, with a minimum 30 days, and extended periods may apply if the option clause is exercised while maintaining contracted rates.

What are the eligibility criteria for bidders in this MP procurement

Eligible bidders must have prior similar-work experience, possess MP-based registered office, provide GST and PAN, submit financials, and not be blacklisted. OEM approvals for IT devices must be included, and acceptance on bidder letterhead is required for bid validity.

What is required to prove non-blacklisting for this government bid

Submit a recent non-blacklisting certificate from a competent authority, ensure no ongoing enforcement actions, and confirm absence of debarment in the bidder’s corporate disclosures. This helps validate lawful participation in the NHAI procurement process in Madhya Pradesh.

What items are included under the 12-item BOQ for this tender

The BOQ comprises Executive Chair, Visitor Chair, Sofa Set, Centre Table, Blinds, Curtains, HP i7 All-in-One computer, 2 Ton and 2.5 Ton air conditioners, LaserJet black & white printer, Microwave oven, and External Hard Disk; exact quantities are not specified and will be confirmed in the bid schedule.

What is the required qualification to bid in this Central Autonomous tender

Bidders must show prior similar-work experience, have a registered Madhya Pradesh office, submit OEM authorizations for IT devices, provide GST and PAN, and furnish a non-blacklisting certificate along with bidder-letterhead acceptance of terms. Compliance ensures eligibility for evaluation under the NHAI procurement.