GEM

Indian Army Tender Kupwara Security & Office Supplies Procurement 2025 ISO 9001 & 3 Cr Turnover

Posted

02 Nov 2025, 08:12 pm

Deadline

12 Nov 2025, 09:00 pm

Location

KUPWARA , JAMMU & KASHMIR

Progress

Issue02 Nov 2025, 08:12 pm
AwardPending
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Quantity

206

Category

Hair Dryer

Bid Type

Two Packet Bid

Key Highlights

  • • ISO 9001 certification required for bidder or OEM
  • • On-site OEM warranty and on-site trial/fixing obligations
  • • Sample provision: 48-hour window post-technical bid opening
  • • Turnover criterion: > ₹3 Crore annually
  • • Past three years' contract orders must be attached
  • • Pre-bid meeting attendance is mandatory
  • • Quantity fluctuation up to 25% during contract and extended delivery rules
  • • Delivery schedule linked to original delivery period with minimum 30 days

Tender Overview

The Indian Army, Department Of Military Affairs, invites bids for a combined 17-item procurement located in KUPWARA, JAMMU & KASHMIR - 193221. The contract encompasses a broad category of office and essential supplies (including items like hair dryer, paper sizes, comb sets, pens, curtains, foam rolls, and related goods) under a unified BOQ. The tender emphasizes ISO 9001 compliance, on-site OEM warranty, and on-site trial fitting, with stringent pre-bid attendance and sample submission deadlines. The structure supports large-volume orders with a flexible quantity clause, while mandating detailed vendor disclosures such as past orders and turnover thresholds. The bidder pool is expected to demonstrate financial robustness and prior government or defense sector experience to meet programme needs.

Technical Specifications & Requirements

  • Standards: ISO 9001 certification required for bidder or OEM; on-site OEM warranty and trial fixing
  • Samples: Mandatory product sample within 48 hours of technical bid opening; disqualification for non-submission
  • Documentation: PAN and GST numbers to be provided; OEM authorisation documents likely required
  • Financials: Yearly turnover must exceed ₹3 Crore; past three years’ contracts to be attached
  • Delivery & Payment: Partial payment arrangement; option clause allowing quantity variation up to 25%; delivery period adjustments with minimum 30 days
  • Pre-bid: Representative attendance mandatory; failure may lead to disqualification
  • Warranty & Service: On-site warranty and on-site trial/fixing as standard terms
  • Vendor Vetting: On-site demonstration, sample acceptance, and compliance with tech specs per product

Terms, Conditions & Eligibility

  • EMD/Security: Specific amount not disclosed in available data; bidders must comply with standard EMD requirements
  • Eligibility: Minimum turnover > ₹3 Cr; proven experience with similar procurements; submission of last three years’ orders
  • Delivery: Flexible quantity management up to 25% during contract; delivery timelines linked to original period with minimum 30 days
  • Documentation: PAN, GST, technical bid, OEM authorization, and past performance certificates
  • Termination: Buyer reserves right to cancel bid at any stage; samples and tech specs must be clearly provided
  • Compliance: ISO 9001 and on-site warranty are mandatory; pre-bid meeting participation required

Key Specifications

  • ISO 9001 certified bidder or OEM

  • On-site OEM warranty and on-site trial/fixing

  • Sample within 48 hours after technical bid open

  • Turnover > ₹3 Crore annually

  • Past three years contract orders to be attached

  • Pre-bid meeting attendance required

  • Partial payment terms and 25% quantity variation clause

Terms & Conditions

  • Key term: ISO 9001 certification mandatory for bidder or OEM

  • Key term: On-site warranty and on-site trial/fixing required

  • Key term: 48-hour sample submission post bid opening

  • Key term: Turnover > ₹3 Crore; last three years orders mandatory

  • Key term: 25% quantity variation and minimum 30-day delivery alignment

Important Clauses

Payment Terms

Partial payment arrangement is allowed; exact schedule to be defined in contract

Delivery Schedule

Delivery starts after order finalization; option to extend with 30+ days and 25% quantity variation

Penalties/Liquidated Damages

Penalties and LD terms to be specified in the purchase order; non-compliance triggers disqualification

Bidder Eligibility

  • Annual turnover greater than ₹3 Crore

  • Experience in government/defense procurement within last 3 years

  • Submission of past three years' contract orders and financials

Bill of Quantities (BOQ) 17 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Hair Dryer Hair Dryer 1 pieces acctclk34 15
2 Head Steiner Head Steiner 1 pieces acctclk34 15
3 Thread Set Thread Set 1 pieces acctclk34 15
4 Comb Set Comb Set 1 pieces acctclk34 15
5 A4 Size Paper A4 Size Paper 40 rim acctclk34 15
6 Legal Size Paper Legal Size Paper 28 rim acctclk34 15
7 FS Spiral Sheet FS Spiral Sheet 2 rim acctclk34 15
8 A4 Spiral Sheet A4 Spiral Sheet 2 rim acctclk34 15
9 Ribbon 1 inch Ribbon 1 inch 4 pieces acctclk34 15
10 Pen Stand Normal Pen Stand Normal 1 pieces acctclk34 15
11 Borocile Glass Medium Borocile Glass Medium 2 set acctclk34 15
12 Milton Plastic Mug Milton Plastic Mug 8 pieces acctclk34 15
13 Toshiba Ext Cord Toshiba Ext Cord 4 pieces acctclk34 15
14 Bucket Plastic Bucket Plastic 7 pieces acctclk34 15
15 Blanket Double Side Blanket Double Side 1 pieces acctclk34 15
16 Foam 6ft Roll Foam 6ft Roll 101 ft acctclk34 15
17 Curtain Net Curtain Net 2 pieces acctclk34 15

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Required Documents

1

GST certificate

2

PAN card

3

Experience certificates (past three years orders)

4

Financial statements (turnover evidence > ₹3 Cr)

5

EMD documents (as per tender, if applicable)

6

Technical bid documents

7

OEM authorization / on-site warranty commitments

8

Sample submission documentation (within 48 hours of bid opening)

Frequently Asked Questions

How to bid for the Indian Army procurement in Kupwara 2025?

Bidders must meet eligibility criteria including turnover > ₹3 Cr, provide PAN and GST, submit past three years orders, ISO 9001 certification, and OEM authorization. Prepare on-site warranty terms, 48-hour sample submission, and participate in the mandatory pre-bid meeting to qualify for the tech bid.

What documents are required for tender submission in Kupwara?

Required documents include GST certificate, PAN card, financial statements, past three years contracts, ISO 9001 certificate, OEM authorization, tech bid, and on-site warranty commitments. Also include sample submission proof within 48 hours after technical bid opening.

What are the technical specifications for ISO 9001 in this bid?

Bid must demonstrate ISO 9001 certification for bidder or OEM, with evidence in the technical bid. The contract requires on-site warranty and on-site trial/fixing as part of the delivery and after-sales service requirements.

When is the delivery window and 25% quantity option applicable?

Delivery terms allow up to 25% quantity variation during contract execution, with delivery periods extending from the last date of the original order. Minimum extension time is 30 days, and additional time aligns with the proposed quantity increase.

What is the sample submission deadline for this procurement?

A sample must be provided within 48 hours after the technical bid opening. Failure to provide a sample can lead to disqualification and potential bid cancellation by the buyer.

What is the required turnover and past performance documentation?

Bidders must show annual turnover > ₹3 Crore and attach past three years’ contract orders including client names, scope, and value to demonstrate capability for defense sector procurement.

What payment terms are typical for this Indian Army tender?

The contract supports partial payments; exact割合 will be defined in the purchase order. bidders should be prepared to accept staged payments aligned with delivery milestones and acceptance testing.

What pre-bid meeting requirements apply to this tender?

Participation in the pre-bid meeting is mandatory; a representative from the bidding firm must attend. Absence may result in disqualification from the technical bid evaluation.