GEM

Indian Army Surveillance System Tender India - Surveillance System Procurement 2025

Posted

01 Nov 2025, 12:17 pm

Deadline

11 Nov 2025, 01:00 pm

Location

PUNE , MAHARASHTRA

Progress

Issue01 Nov 2025, 12:17 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Tender Overview

Indian Army invites bids for a surveillance system procurement encompassing Supply, Installation, Testing, Commissioning of equipment and Training of operators plus any required statutory clearances. The tender contemplates flexible quantity handling with an option clause allowing up to 25% quantity increase at contracted rates. Bidders must demonstrate minimum three-year turnover proof and a functional service centre presence in each consignee state or establish one within 30 days of award. OEM authorization is mandatory when bidding through distributors. Estimated value is not disclosed; the scope includes supplier duties across deployment, integration, and aftercare. Aimed at ensuring timely delivery and comprehensive post-launch support, this tender emphasizes compliance with financial and logistical prerequisites to participate.

Technical Specifications & Requirements

  • Scope of supply covers: Supply, Installation, Testing, Commissioning of surveillance system hardware and software, and operator training.
  • If bidding through an Authorized Distributor, provide OEM authorization with contact details.
  • Turnover criterion: average annual turnover in the last three financial years as specified in bid document; if the bidder is <3 years old, turnover is calculated from the date of incorporation.
  • Service centre requirement: functional centre in each consignee state for carry-in warranty; if not present, establish within 30 days of contract award; payment release contingent on documentary evidence.
  • The buyer reserves the right to adjust orders by up to 25% during and post award.

Terms & Eligibility

  • EMD/financials: bidders must submit documentary evidence of turnover and financial stability; specific EMD amount not disclosed in available data.
  • Delivery obligations: delivery schedule linked to original order date with potential extensions as per option clause; minimum extension baseline is 30 days.
  • Documentation: PAN, GSTIN, bank details, EFT mandate, and vendor code creation documents mandatory with bid.
  • Scope includes statutory clearances, if any; compliance with OEM authorization and after-sales support is mandatory.
  • The tender emphasizes compliance with the stated terms, including delivery, payment terms, and warranty/penalties as per contract.

Key Specifications

  • Product/service names: surveillance system equipment (supply, installation, testing, commissioning, operator training)

  • Estimated value: not disclosed in data

  • Quantity: up to 25% variation allowed by option clause

  • Standards: not specified in data

  • Delivery: dependent on original delivery order; minimum extension 30 days

Terms & Conditions

  • Option clause allows up to 25% quantity increase at contracted rates

  • Mandatory OEM authorization when bidding through distributors

  • Functional service centers required in each consignee state or establish within 30 days

Important Clauses

Payment Terms

Payment terms are governed by contract; no explicit percentage specified in data.

Delivery Schedule

Delivery begins from the last date of original delivery order; extensions built on (Increased quantity ÷ Original quantity) × Original delivery period with minimum 30 days.

Penalties/Liquidated Damages

Not specified in available data.

Bidder Eligibility

  • Minimum average annual turnover for last 3 years as per bid document

  • Functional service centre in each consignee state or commitment to establish within 30 days of award

  • OEM authorization if bidding through a distributor

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Required Documents

1

GST certificate

2

PAN card

3

Experience certificates

4

Audited financial statements or CA certificate indicating turnover for the last 3 years

5

EMD/Security deposit documentation (as applicable)

6

Technical bid documents

7

OEM authorization / Manufacturer Authorization for distributors

8

Vendor code creation documents (PAN, GSTIN, cancelled cheque, EFT mandate)

Frequently Asked Questions

How to bid in the Indian Army surveillance system tender 2025?

To bid, ensure you meet turnover criteria for the last three financial years, secure OEM authorization if bidding via a distributor, and establish a functional service centre in each consignee state or commit to establishing within 30 days of award. Prepare GSTIN, PAN, EFT mandate, and related documents for submission.

What documents are required for the Indian Army surveillance bid 2025?

Required documents include GST certificate, PAN card, canceled cheque, EFT mandate, turnover evidence (audited statements or CA certificate), OEM authorization, experience certificates, and technical bid documents. Ensure vendor code creation documentation is also attached as part of bid submission.

What is the scope of supply for the surveillance system tender?

Scope covers Supply, Installation, Testing, Commissioning of surveillance hardware/software, and Training of operators; includes any statutory clearances if applicable, and manufacturer authorization where applicable.

What are the key eligibility criteria for bidders?

Eligibility includes 3-year turnover history, presence or planned setup of service centres in consignee states, and OEM authorization when bidding through authorized distributors. Ensure documentation demonstrates financial stability and capability to deliver end-to-end deployment.

What are the delivery and extension rules in this tender?

Delivery begins from the last date of the original order; option clause allows up to 25% quantity variation; extended delivery time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.

How to obtain OEM authorization for this surveillance bid?

If bidding via an authorized distributor, submit an OEM authorization certificate detailing name, designation, address, email, and phone; ensure it accompanies the bid to confirm supplier legitimacy and service support commitments.

What is required for service centre establishment in consignee states?

Bidder must have a functional service centre in each consignee state or establish one within 30 days of award; payment release is contingent on documentary evidence of such service capability and readiness.

Are there penalties or performance bonds mentioned for late delivery?

Specific penalties or LD terms are not disclosed in the available data; bidders should review the contract for LD clauses, delivery milestones, and any performance security requirements once issued.