GEM

GEB-GUVNL Electrical Terminals Tender IS 8309 Q3 PAC Only Gujarat 2025

Bid Publish Date

30-Oct-2025, 4:55 pm

Bid End Date

10-Nov-2025, 5:00 pm

Bid Opening Date

10-Nov-2025, 5:30 pm

Location

BHAVNAGAR , GUJARAT

Progress

Issue30-Oct-2025, 4:55 pm
AwardPending
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Quantity

2000

Bid Type

Two Packet Bid

Tender Overview

Gujarat Electricity Board (GEB), operating as part of Gujarat Urja Vikas Nigam Limited (GUVNL), invites bids for Electrical Terminals as per IS 8309 (Q3) PAC Only. The tender details are sparse, with the scope anchored to government-grade electrical terminal components and related procurement for division-level stores. The bidder must anticipate an option clause allowing up to 25% quantity variation and extended delivery windows at contracted rates. Delivery location is specified as Division Store, PGVCL Division Office, Power House Compound, Station Road, Mahuva, Bhavnagar 364290, reflecting a district-level deployment. A distinctive aspect is the mandatory pre-approval of advance samples, with 7 samples due within 7 days of contract award, and potential recalibration of delivery timelines if sample approval is delayed. The combination of IS 8309 Q3 compliance and PAC-only categorization shapes a narrow supplier pool, favoring manufacturers with recent government-grade experience. This tender lacks a formal BOQ, suggesting a focus on standard product conformity rather than volume-based pricing.

Technical Specifications & Requirements

  • Product category: Electrical Terminals as per IS 8309 (Q3) and PAC Only,
  • Delivery address: Division Store, PGVCL Division Office, Mahuva, Bhavnagar, 364290,
  • Option clause: quantity may increase/decrease by up to 25% at contracted rates,
  • Sample requirement: post-award submission of 7 samples within 7 days for buyer approval,
  • Supply condition: bulk supply contingent on approved sample; delays in approval may shift delivery timeline without LD,
  • Experience criterion: bidders or OEMs must have supplied similar category products to Central/State Govt or PSUs for at least 1 year before bid opening,
  • Documentation for samples: samples to be provided by contractor at no cost, with potential deviations requiring re-sampling,
  • No BOQ listed: indicates itemized pricing may be based on standard IS 8309 terminals rather than quantity-based lines.

Terms, Conditions & Eligibility

  • EMD terms: not specified in the extract; bidders should prepare typical government tender security deposits as per agency norms,
  • Delivery timeline: begins from the last date of original delivery order; extended delivery time calculation follows a defined formula with a minimum of 30 days,
  • Advance sample approval: mandatory; non-compliance may delay bulk production and trigger sample-based adjustments,
  • Experience requirement: minimum 1 year of prior supply to government bodies, with contract copies to be submitted,
  • Final acceptance: subject to buyer’s conformity with approved samples and contract specifications; major deviations may lead to contract termination,
  • Installation/commissioning: if included, to be performed at the specified PGVCL site under the same terms.

Key Specifications

  • Electrical Terminals as per IS 8309 (Q3) - PAC Only

  • Delivery location: Mahuva, Bhavnagar district, Gujarat

  • 25% quantity option clause at contracted rates

  • Advance sample submission: 7 samples within 7 days of award

  • Supply governed by approved sample; re-sampling if deviations detected

  • 1 year minimum govt/PSU supply experience for bidder or OEM

Terms & Conditions

  • 25% quantity variation allowed at contracted rates

  • Advance sample approval required within 7 days

  • Delivery at PGVCL Division Office Mahuva, Bhavnagar

  • 1 year govt/PSU supply experience mandatory

  • No BOQ listed; IS 8309 (Q3) PAC Only compliance essential

Important Clauses

Payment Terms

Not explicitly stated; bidders should anticipate standard government terms with acceptance after supply and commissioning per contract

Delivery Schedule

Delivery commences from last date of original delivery order; extended time via option clause with minimum 30 days

Penalties/Liquidated Damages

LD details not provided; contract allows adjustments if buyer delays sample approval

Bidder Eligibility

  • 1 year minimum experience in supplying similar electrical terminals to Govt/PSU

  • Must provide contracts and performance evidence for each year

  • OEM authorization if bidding through a reseller network

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for supply to govt/PSU (1 year minimum) and copies of relevant contracts

4

Financial statements or annual turnover documentation

5

EMD/Security deposit documentation as per buyer terms

6

Technical bid documents demonstrating IS 8309 (Q3) compliance

7

OEM authorization certificates (if bidding through resellers)

8

Any previous procurement orders for similar electrical terminals

Frequently Asked Questions

How to bid for the electrical terminals tender in Gujarat 2025?

Bidders must demonstrate IS 8309 (Q3) PAC Only compliance, provide 1 year govt/PSU supply experience, and submit required documents (GST, PAN, experience contracts, financials) along with 7 advance samples within 7 days of award. Ensure delivery to Mahuva, Bhavnagar division and anticipate 25% quantity variation.

What documents are required for the Gujarat GEB/PUVNL procurement?

Submit GST registration, PAN, experience certificates with govt/PSU contracts, financial statements, EMD documentation per terms, OEM authorizations if applicable, and technical bid demonstrating IS 8309 (Q3) conformity. Include sample submission details and delivery proof.

What is the delivery location for the Mahuva terminal tender?

Delivery is to the Division Store at PGVCL Division Office, Power House Compound, Station Road, Mahuva, Bhavnagar, 364290. Ensure packaging meets IS 8309 standards and include installation support if required by contract terms.

What are the key technical standards for the terminals?

Terminals must conform to IS 8309 (Q3) and be PAC only. Bidders should provide evidence of compliance, with supplier experience in similar govt/PSU orders and ensure samples meet buyer specifications before bulk production.

When is advance sample submission required for the award?

Within 7 days of contract award, submit 7 advance samples for buyer approval. If the buyer delays approval, the delivery period is adjusted accordingly, with no liquidated damages for buyer delay.

What if the quantity needs to be increased after award?

The purchaser may increase quantity up to 25% of contracted quantity during the contract at the same rates. Additional delivery time is calculated: (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.

Are any warranties or penalties defined in this tender?

Warranty terms are not detailed in the extract; penalties/LD are not explicitly specified. The contract may rely on standard govt terms and approved-sample conformity to determine remedies for non-conformance.

What is the eligibility criterion for OEM suppliers?

OEMs must show regular govt/PSU supply of similar terminals for at least 1 year, with copies of relevant contracts. If bidding via reseller, primary product value must meet the criterion.