Indian Army Department Of Military Affairs Siren and Vehicular Spare Parts Tender 2025 in India with 25% Option Clause and Sample Approval Terms

Tender Overview

The Indian Army, Department Of Military Affairs, seeks procurement of multiple vehicular and equipment components including siren systems, tank coolant, fuel and oil filters, vehicle speed sensors, tie rod ends, drive assemblies, solenoid switches, wiper motors, starter generator windings, AC compressor pipes, and related drive train items. The BoQ contains 12 items across 12 categories, with the scope limited to the supply of Goods. The tender includes a quantity option clause allowing up to 25% variation, with contract execution based on contracted rates. Advance sample submission is mandatory, with 2 samples due within 5 days of award, and potential modifications communicated within 5 days of sample receipt. Delivery timelines hinge on sample approval and may adjust if approvals are delayed. The opportunity targets vendors capable of meeting military-grade component supply expectations under strict compliance.

Technical Specifications & Requirements

• Product categories include: Siren systems, Tank coolant, Primary and secondary Fuel Filters, Vehicle Speedometer sensors, Tie rod ends, Drive assemblies, Solenoid switches, Wiper motors, Field windings for generators, and AC pipes.
• No explicit technical specs are listed in the provided data; bidders should prepare for general military-grade vehicle component standards and OEM alignment.
• Key contractual terms include bid-only supply of Goods, sample approval pre-bulk production, and adjustments to delivery period if approval delays occur.
• The supplier must anticipate standard military procurement terms, including option quantities and schedule adherence, with the possibility of contract termination for non-conformance.

Terms, Conditions & Eligibility

• Option Clause: Purchaser may increase/decrease quantity by up to 25% at contract time and during contract currency; delivery period adjustments are calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.
• Scope: Only supply of Goods; no services included in bid price.
• Advance Sample: Submit 2 samples within 5 days of award; approval or required modifications provided within 5 days; delay in sample approval may postpone delivery without LD.
• Penalty details, warranty, and payment terms are not explicitly defined in the provided data; bidders should seek clarity during bid clarification and ensure compliance with standard government procurement practices.