GEM

Armed Forces Tribunal Office Stationery Tender 2025 India – ISI/ISO Compliant Goods Supply

Posted

30 Oct 2025, 06:39 pm

Deadline

10 Nov 2025, 07:00 pm

Progress

Issue30 Oct 2025, 06:39 pm
AwardPending
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Quantity

1810

Category

PAPER A4 SIZE

Bid Type

Two Packet Bid

Tender Overview

The Armed Forces Tribunal (Department of Defence) invites bids for the supply of a broad range of office stationery and related consumables, including but not limited to pens, paper (A4, legal size), envelopes, tapes, glues, staplers, markers, erasers, sharpeners, file registers, and stamp pad ink. The bid scope is for the supply of goods only, not services, with 25 distinct item types totaling 25 cataloged line items. The procurement emphasizes standard office supplies in bulk quantities, governed by GeM bidding rules and compulsory online Udyam certification for eligible Micro and Small Enterprises from the state of the bid inviting authority. A key commercial note is the option clause enabling quantity fluctuations up to 25% during and after contract award, with delivery timelines linked to the original delivery order and extended periods. The tender underscores a need for robust financial standing and online documentary evidence for turnover, with a turnover criterion spanning the last three financial years. This procurement is distinctive due to its formal option clause, MSE reservation provisions, and explicit requirement to be the OEM/manufacturer to qualify for state-level MSE benefits.

Technical Specifications & Requirements

  • Product category: Office stationery and consumables (e.g., BALL PEN BLACK, BALL PEN RED, PAPER A4 SIZE, ENVELOPE LEGAL SIZE 10X14/4X14, STAMP PAD INK, PENCIL, ERASER, GLUE STICK, HIGHLIGHTER, STAPLER SMALL/LARGE, PEN UNIBALL, PAPER LEGAL SIZE)
  • Quantity: 25 total items; item-specific quantities not disclosed in BOQ; scope includes only supply of goods
  • Delivery terms: delivery period as per original delivery order with option-based extension; minimum 30 days for additional time; extended duration not to exceed original period
  • Financials: Minimum average annual turnover requirement over the last 3 years; documentary turnover evidence via audited balance sheets or CA/CMA certificate
  • Eligibility: MSE reservation for state-based bidders with valid Udyam Registration; OEM/manufacturer only for reservation; online verification required
  • Compliance: GeM-based bid process; bidders must align with option clause and turnover criteria to qualify
  • Documentation: Turnover evidence, GST, PAN, and OEM authentication may be required in bid submission, with online validation for MSE status

Terms, Conditions & Eligibility

  • EMD/Security: Not explicitly stated in the data; ensure readiness to submit as per GeM terms if invoked
  • Turnover: Minimum average annual turnover over last 3 years required; evidence by audited statements or CA/CMA certificate
  • Purchase Preference: MSE reservation for state-based bidders; must be OEM/manufacturer and validated online via Udyam portal
  • Delivery: Quantity adjustments permitted up to 25% during/within contract; delivery period governed by last delivery order date with formula-based extension
  • Scope: Bid price must cover all cost components for the supply of goods; services are not included
  • Documentation: Compliance with GST, PAN, experience certificates, financial statements, and any OEM authorizations as applicable
  • Penalties/Warranty: Not specified; implied adherence to GeM terms and delivery commitments

Key Specifications

  • Office stationery catalogue including: BALL PEN BLACK, BALL PEN RED, PAPER A4 SIZE, ENVELOPE LEGAL SIZE 10X14, ENVELOPE LEGAL SIZE 4X14, PENCIL, SHARPENER, ERASER, STAMP PAD INK, GLUE STICK, HIGHLIGHTER, BOND/STAPLER SMALL, STAPLER LARGE, PEN UNIBALL, SKETCH PEN, PERMANENT CD MARKER, PAPER LEGAL SIZE, REGISTER 200 PAGES, REGISTER 400 PAGES, REGISTER 100 PAGES

  • Quantities: Not disclosed per item in BOQ; total items: 25

  • Standards/Compliance: Not specified; emphasis on OEM/MSE status and online verification

  • Delivery: 30+ days minimum extension mechanics; option-based quantity adjustments up to 25%

Terms & Conditions

  • Option clause allowing ±25% quantity variation during contract

  • Only supply of goods; no service scope

  • MSE reservation for State bidders with valid Udyam Registration

  • Turnover evidence required for past 3 years; online validation may apply

  • OEM/manufacturer eligibility for MSE benefits; traders excluded

Important Clauses

Payment Terms

Not explicitly stated; payment terms governed by GeM terms; ensure readiness for standard GeM payment cycles

Delivery Schedule

Delivery period linked to last delivery order date; extended delivery time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days

Penalties/Liquidated Damages

Not specified; implied under standard GeM procurement and delivery commitments

Bidder Eligibility

  • OEM/manufacturer of offered office stationery to qualify for state-level MSE reservation

  • Valid Udyam Registration and online verification for MSE status

  • Minimum average turnover as evidenced by audited statements or CA/CMA certificate for last 3 years

  • GeM bid participation for supply of goods only

Bill of Quantities (BOQ) 25 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 BALL PEN BLACK REYNOLDS 10 pieces tripathi@5394 30
2 BALL PEN RED REYNOLDS 10 pieces tripathi@5394 30
3 PILOT PEN V7 1 MM 40 pieces tripathi@5394 30
4 PEN UNIBALL PEN UNIBALL 50 pieces tripathi@5394 30
5 HIGHLIGHTER HIGHLIGHTER 20 pieces tripathi@5394 30
6 TAG TAG 10 bundle tripathi@5394 30
7 STAPLER SMALL STAPLER SMALL 10 pieces tripathi@5394 30
8 STAPLER PIN SMALL 50 pkt tripathi@5394 30
9 CELLO TAPE BROWN LARGE 10 pieces tripathi@5394 30
10 GLUE STICK GLUE STICK 20 pieces tripathi@5394 30
11 STAPLER LARGE STAPLER LARGE 10 pieces tripathi@5394 30
12 SKETCH PEN BLACK 10 pieces tripathi@5394 30
13 PERMANENT CD MARKER BLACK 10 pieces tripathi@5394 30
14 PAPER A4 SIZE 75 GSM 300 ream tripathi@5394 30
15 ENVELOPE LEGAL SIZE 10X14 10X14 500 pieces tripathi@5394 30
16 ENVELOPE LEGAL SIZE 4X14 4X14 500 pieces tripathi@5394 30
17 PENCIL PENCIL 10 pkt tripathi@5394 30
18 STAMP PAD INK BLUE 10 pieces tripathi@5394 30
19 SHARPENER SHARPENER 10 pkt tripathi@5394 30
20 ERASER ERASER 10 pkt tripathi@5394 30
21 FLAG COLOUR FLAG COLOUR 10 pieces tripathi@5394 30
22 REGISTER 200 PAGES 200 PAGES 50 pieces tripathi@5394 30
23 REGISTER 400 PAGES 400 PAGES 50 pieces tripathi@5394 30
24 REGISTER 100 PAGES 100 PAGES 50 pieces tripathi@5394 30
25 PAPER LEGAL SIZE 75 GSM 50 ream tripathi@5394 30

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Required Documents

1

GST registration certificate

2

PAN card

3

Audited financial statements or CA/CMA turnover certificate for last 3 years

4

OEM authorisation (if claiming OEM/MSME benefits)

5

Udyam Registration certificate (for MSE reservation eligibility)

6

Experience certificates for similar supply of office stationery

7

Any prior supply references or performance certificates

Frequently Asked Questions

How to bid for Armed Forces Tribunal stationery tender 2025 in India?

Bidders must register on GeM, confirm OEM/manufacturer status for MSE reservation, upload turnover proofs for last 3 years, provide GST, PAN, and OEM authorisation if applicable, and comply with the option clause allowing up to 25% quantity variations. Ensure delivery terms align with original and extended orders.

What documents are required for the office supplies tender 2025?

Required documents include GST certificate, PAN, three-year turnover statements (audited or CA/CMA), OEM authorisation, Udyam Registration for MSE eligibility, and past performance certificates for similar office stationery supply. Submit these online with bid prior to submission close.

What is the eligibility criteria for MSE reservation in this tender?

MSE bidders must be the OEM/manufacturer of the offered products, hold valid Udyam Registration online, and have online credentials validated. Traders are excluded from eligibility for the reservation benefit, and the buyer verifies online profiles during evaluation.

What are the key delivery terms for quantity adjustments?

The buyer may increase or decrease quantity up to 25% at contract placement and during the currency. Delivery periods extend from the last delivery order date with a minimum 30 days for any extended period; extension uses the (increased quantity/original quantity) formula.

What are the essential product categories included in the tender?

The tender covers a wide range of office stationery: ball pens (black/red), Uniball pens, paper in A4 and legal sizes, envelopes, tape, glue sticks, sharpeners, erasers, highlighters, staplers (small/large), markers, sketch pens, stamp pad ink, and registers (200/400/100 pages).

How is turnover assessed for the bidding criterion?

Turnover is assessed on the average annual turnover of the bidder during the last three financial years ending 31 March of the previous year. Documentation includes audited balance sheets or CA/CMA certificates; new entities use completed years after incorporation.

What are the payment and delivery expectations for this supply contract?

Payment terms align with GeM norms; specific terms are not stated in the data. Deliverables are goods only, with delivery timelines defined by the original order and potential extensions. Prepare for upfront GST/PA-based invoicing upon delivery.

Which entities are restricted from bidding under this GeM tender?

Traders are restricted from claiming MSE benefits; only OEMs/manufacturers may qualify for the state-reserved quota. Bidders must be verified as genuine manufacturers with valid online Udyam profiles to participate.