GEM

Disaster Management Department Uttar Pradesh Emergency Responder Kits Tender 2025 - Training Module, ID Card & Certificate

Posted

24 Oct 2025, 12:41 pm

Deadline

24 Nov 2025, 09:00 pm

EMD

₹50,00,000

Location

LUCKNOW , UTTAR PRADESH

Progress

Issue24 Oct 2025, 12:41 pm
AwardPending
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Quantity

29772

Bid Type

Two Packet Bid

Key Highlights

  • • EMD amount of ₹50,00,000 and payment via DD or online
  • • Advance sample approval required within 10 days; 10 samples
  • • Delivery period flexibility: option to increase quantity up to 25% with adjusted timelines
  • • No BOQ items available; specific product specs to be provided via Buyer’s approval
  • • Delivery location implied as Lucknow-based processing; UPSDMA Pickup Bhadwan payments
  • • Bidder must not be under liquidation or bankruptcy; must upload undertaking
  • • Contract may be terminated for major deviations from approved samples
  • • Sampling costs borne by contractor unless otherwise specified

Tender Overview

Organization: Disaster Management Department, Government of Uttar Pradesh. Procurement: Emergency Responder Kits, Training Module, ID cards and Certificates. EMD: ₹50,00,000. Location: Uttar Pradesh, India ( Lucknow-based submission option via DD). Estimated value not disclosed; total items listed as 0 in BOQ. The buyer reserves an option to adjust quantity by up to 25% during and after contract formation. The contract requires advance sample approval before bulk manufacturing, with a 10-sample submission window and modifications within 10 days; non-conformity may terminate the contract.

Technical Specifications & Requirements

  • No technical specifications are provided in the tender data.
  • EMD amount clearly mentioned: ₹50,00,000; payment method via Demand Draft is acceptable at LUCKNOW (UPSDMA PICKUP BHAWAN).
  • Sample development process: submit 10 samples within 10 days of award; buyer to approve or specify modifications within 10 days.
  • Optional quantity variation: up to 25% increase/decrease; delivery period recalculated as (Additional quantity / Original quantity) × Original delivery period, minimum 30 days; extension allowed up to the original delivery period.
  • Delivery schedule alignment with extended periods if option clause is exercised; no LD specified for buyer delays in sample approval.

Terms, Conditions & Eligibility

  • EMD details: ₹50,00,000 via Demand Draft or online submission; DD payable at Lucknow.
  • Financial standing: bidder must not be in liquidation or bankrupt; provide an undertaking.
  • Post-award process: advance sample approval required; 10 samples to be submitted within 10 days; sample acceptance or required modifications within 10 days; potential contract termination for major deviations.
  • Additional terms: samples supplied free of cost for tests unless otherwise stated; supplier bears costs if bulk production is commenced before unconditional approval.
  • No BOQ items listed; delivery terms and exact specifications depend on buyer approval and contract framework.

Key Specifications

  • Product/service names: Emergency Responder Kits, Training Module, ID Cards, Certificates

  • Estimated value: Not disclosed; EMD ₹50,00,000

  • Delivery terms: option to increase quantity up to 25% with adjusted delivery period

  • Advance sample: submit 10 samples within 10 days of award; approval or modification within 10 days

  • Quality/approval: bulk supply only after approved samples; deviations may lead to termination

Terms & Conditions

  • EMD amount and payment method (₹50,00,000; DD or online at Lucknow)

  • Advance sample process and 10-sample submission timeline

  • Quantity variation up to 25% and corresponding delivery period adjustments

Important Clauses

Payment Terms

EMD of ₹50,00,000 via Demand Draft or online; no other payment schedule specified

Delivery Schedule

Delivery period adjusts with quantity variation; minimum 30 days; extended periods possible with option clause

Penalties/Liquidated Damages

LD terms are not specified; major deviations from approved samples may lead to termination

Bidder Eligibility

  • Not under liquidation, court receivership, or bankruptcy

  • Ability to submit EMD ₹50,00,000 via DD or online

  • Compliance with advance sample approval process and timely submission of 10 samples

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar deployments

4

Financial statements (latest audited)

5

EMD submission document (DD or online receipt)

6

Technical bid documents

7

OEM authorizations (if applicable)

8

Undertaking not under liquidation or bankruptcy

Frequently Asked Questions

How to bid in the emergency responder kits tender in Lucknow Uttar Pradesh 2025

Bidders must submit GST and PAN, provide financials, undergo EMD submission of ₹50,00,000 via DD or online, and attach OEM authorizations if required. Additionally, comply with the advance sample process by submitting 10 samples within 10 days of award and awaiting buyer approval or modifications within 10 days.

What documents are required for UP disaster management procurement bid 2025

Required documents include GST certificate, PAN card, latest audited financial statements, experience certificates of similar deployments, EMD submission proof, technical bid, and any OEM authorization. An undertaking confirming no liquidation or bankruptcy must also be provided as part of eligibility.

What are the delivery requirements for the UP emergency kit bid 2025

Delivery is subject to the option clause allowing up to 25% quantity variation with adjusted delivery periods. The minimum additional time is 30 days, and the final delivery schedule aligns with the last date of the original delivery order and any extended periods.

What is the advance sample process for UP procurement of responder kits

After contract award, the supplier must submit 10 advance samples within 10 days. The buyer will approve or specify modifications within 10 days; bulk supply commences only after approved samples. Delays in buyer approval may extend the delivery period without LD.

Which payment terms apply to the UP emergency responder kit contract

EMD is payable via Demand Draft or online to Lucknow-based UPSDMA accounts. The tender mentions upfront sample costs and sample-related arrangements but does not specify a general payment schedule beyond EMD and sample-related provisions.

What happens if there are major deviations from approved samples in UP bid

If samples show major deviations, the buyer may require fresh samples for approval or terminate the contract after notifying deviations. Suppliers must ensure bulk supplies conform strictly to the approved sample specifications to avoid penalties.

What is the scope of quantity adjustment in the UP disaster management tender

The purchaser may increase or decrease the quantity up to 25% of bid quantity at the time of contract, and during the currency of the contract at contracted rates. The additional delivery time is calculated using (increased quantity/original quantity) × original delivery period, with a minimum of 30 days.

Where can bidders submit the EMD for the UP emergency kit tender

EMD can be submitted via Demand Draft payable at Lucknow or through online payment as specified by the procuring agency. The DD should be drawn in favor of UPSDMA PICKUP BHAWAN, Lucknow.