GEM

Indian Coast Guard Stationery & Consumables Tender Ratnagiri Maharashtra 2025

Posted

22 Oct 2025, 05:25 pm

Deadline

03 Nov 2025, 06:00 pm

Location

RATNAGIRI , MAHARASHTRA

Progress

Issue22 Oct 2025, 05:25 pm
AwardPending
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Quantity

223

Category

Taflon Tape

Bid Type

Two Packet Bid

Key Highlights

  • • Mandatory sample submission before bid opening is required for all quoted stationery items
  • • Eligible bidders must have a registered office/operational facility within 500 km of Ratnagiri
  • • Payment routed through PCDA Mumbai with potential up to 180 days after CRAC
  • • Delivery quantity may vary up to 25% (original/extended period) with minimum 30 days added time
  • • No subcontracting allowed for stationery items; supplier must handle entire supply chain
  • • Defective items must be replaced within 7 days of notification to avoid contract termination
  • • GeM credentials, GST registration, and PAN details required for pre-bid verification
  • • Quality conformity certificates and samples are mandatory to demonstrate compliance

Categories 18

BATTERY ENGINE OIL TUBE TUBE LIGHT ENGINE SEALING RING AIR BLOWER ALTERNATOR FUEL FILTERS FAN LUBRICATING OILS COOLANT BULB SYNCHRONOUS MOTORS LED LIGHT PLASTIC GAUGE DISTEMPER

Tender Overview

The Indian Coast Guard invites bids for a broad set of stationery and ancillary items listed under 23 BOQ entries, to be supplied to Ratnagiri, Maharashtra. The procurement covers items such as cleaning products, lubricants, electrical accessories, fasteners, paints, gaskets, filters, lamps, and basic hardware for tractor-related and facility needs. The tender emphasizes sample submission, vendor proximity, and strict quality conformity, with a one-time delivery flow and post-delivery replacement obligations. A key differentiator is the prohibition on subcontracting and the forceful requirement for GST, PAN, and GeM credentials. The geographical focus is Ratnagiri, and the scope includes routine inventory replenishment and facility upkeep through a centralized supply chain. This is a defense departmental purchase with stringent conformity demands and supplier accountability.

Technical Specifications & Requirements

  • No explicit technical specs are published in the tender text. The scope mentions 23 items including: reflector triangular red colour for tractor, SAE 20W40 engine oil for tractor, Mahindra M Star coolant, 01 kg bottle, Taflon tape, 40 mm pad lock, plastic mug, white distemper and Harpic white cleaner, 250 ml hand wash, rear plough lamp for tractor, fuel gauge and alternator belt parts for Mahindra tractors, belt types (Contitech XV 15 x 870), paint sprays (white/blue 01 Ltr), gasket and fuel filter for Mahindra 575 DI, light tubes, LED lighting and 1.5 V batteries. Key expectations include adherence to quality and conformity certificates, and pre-delivery inspection.
  • The buyer’s terms emphasize a 25% quantity flex, delivery scheduling linked to the original delivery period, and option-based quantity adjustments with minimum 30 days added time. Mandatory sample submission before bid opening and a 500-km eligibility radius are required for participation. PCDA, Mumbai processes payments after CRAC, up to 180 days. Replacement of defective items within 7 days is required, with possible contract termination for non-compliance.

Terms, Conditions & Eligibility

  • EMD/ security deposit: Not specified in the provided text; bidders must rely on standard GeM terms and ATC clauses.
  • Delivery: Option clause allows quantity variation up to 25% during contract and extended timelines with a minimum 30 days, beginning after the last delivery order.
  • Eligibility: Bidders must have a registered office/operational facility within 500 km of Ratnagiri; pre-bid verification includes GST, PAN, and GeM credentials.
  • Payment: Through PCDA, Mumbai after CRAC, with potential 180-day payment window.
  • Quality & compliance: Strict conformity with bid-spec samples; no subcontracting for stationery items; replacement of damaged items within 7 days; conformity certificates required.
  • Samples: Mandatory physical samples prior to bid opening matching the bid specs.

Key Specifications

  • Stationery and consumables set includes: reflector triangles, engine oil SAE 20W40, tractor coolant, 01 kg bottles, tapes, locks, mugs, distemper, Harpic cleaner, 250 ml hand wash

  • Electrical items include LED flood lights (200 W), LED tubes (two feet, four feet), LED bulbs (18 W), battery types

  • Tractor spares: Mahindra 575 DI fuel gauge, alternator belt (1 3 cm), fan belt Contitech XV, gasket for air blower, fuel filter for Mahindra 575 DI

  • Paints: white and blue spray paints (01 Ltr bottles); maintenance items like pest o flash tube light

  • All items to meet basic quality standards; samples required; conformity certificates mandatory

Terms & Conditions

  • Section 1 requires mandatory sample submission before bid opening

  • Section 2 enforces 500 km eligibility radius for bidders and 25% quantity variation rights

  • Section 3 mandates PCDA payment after CRAC with possible 180 days processing and 7-day replacement for damaged items

Important Clauses

Payment Terms

Payments processed via PCDA Mumbai after CRAC; up to 180 days from CRAC date due to verification and clearance.

Delivery Schedule

Option clause allows 25% quantity adjustment; delivery period calculated as (increased quantity/original quantity) × original delivery period, minimum 30 days.

Penalties/Liquidated Damages

Replacement of defective items within 7 days; non-compliance may lead to contract termination and blacklisting on GeM portal.

Bidder Eligibility

  • Registered office or operational facility within 500 km of Ratnagiri

  • GST registration and PAN details provided for pre-bid verification

  • GeM seller credentials available and valid

Bill of Quantities (BOQ) 23 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Reflector Triangular Red Colour for Tractor Reflector Triangular Red Colour for Tractor 1 nos girish2023 15
2 Engine Oil SAE 20W40 for Tractor Engine Oil SAE 20W40 for Tractor 20 ltrs girish2023 15
3 Coolant Mahindra M Star for Tractor 01 Kg Bottle Coolant Mahindra M Star for Tractor 01 Kg Bottle 5 ltrs girish2023 15
4 Taflon Tape Taflon Tape 10 roll girish2023 15
5 Pad Lock 40 MM Pad Lock 40 MM 5 nos girish2023 15
6 Mug Plastic Mug Plastic 5 nos girish2023 15
7 Distemper White Distemper White 40 ltrs girish2023 15
8 Cleaner White Toilet Harpic Cleaner White Toilet Harpic 12 bottle girish2023 15
9 Hand Wash 250 ML Hand Wash 250 ML 30 bottle girish2023 15
10 Rear Back Plough Lamp Light for Tractor Mahindra 575 DI Rear Back Plough Lamp Light for Tractor Mahindra 575 DI 1 no girish2023 15
11 Fuel Gauge for Tractor Mahindra 575 DI Fuel Gauge for Tractor Mahindra 575 DI 1 no girish2023 15
12 Alternator Belt 1 3 CM Part No 3330 12 5x 860 LA for Tractor Mahindra Alternator Belt 1 3 CM Part No 3330 12 5x 860 LA for Tractor Mahindra 1 no girish2023 15
13 Fan Belt Part No Contitech XV 15 x 870 for Tractor Mahindra DI 575 Fan Belt Part No Contitech XV 15 x 870 for Tractor Mahindra DI 575 2 nos girish2023 15
14 Paint White Spray Type for Tractor 01 Ltr Bottle Paint White Spray Type for Tractor 01 Ltr Bottle 2 ltrs girish2023 15
15 Paint Blue Spray Type for Tractor 01 Ltr Bottle Paint Blue Spray Type for Tractor 01 Ltr Bottle 2 ltrs girish2023 15
16 Gasket for Air Blower for Tractor Mahindra 575 DI Gasket for Air Blower for Tractor Mahindra 575 DI 4 nos girish2023 15
17 Fuel Filter for Tractor Mahindra 575 DI Model H 0 Fuel Filter for Tractor Mahindra 575 DI Model H 0 2 pairs girish2023 15
18 Tube Light 001 Feet for Pest O Flash Tube Light 001 Feet for Pest O Flash 2 nos girish2023 15
19 White LED Flood Light 200 W White LED Flood Light 200 W 2 nos girish2023 15
20 LED Tube Light Two Feet 40 W LED Tube Light Two Feet 40 W 6 nos girish2023 15
21 LED Tube Light Four Feet 40 W LED Tube Light Four Feet 40 W 10 nos girish2023 15
22 LED Bulb Screw Type 18 Watt LED Bulb Screw Type 18 Watt 20 nos girish2023 15
23 Battery AA Alkaline 1.5 V LR 6 Battery AA Alkaline 1.5 V LR 6 40 nos girish2023 15

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Required Documents

1

GST registration certificate

2

Pan card

3

GeM seller credentials

4

Experience certificates (if any) demonstrating prior stationery/consumable supply

5

Technical bid documents and conformity certificates for samples

6

OEM authorizations (if applicable for branded items)

7

Financial statements or solvency proof (as per bidder’s policy)

Frequently Asked Questions

How to bid for stationery tender in Ratnagiri Maharashtra 2025?

Bidders must submit mandatory samples before bid opening, provide GST, PAN, and GeM credentials, and ensure within 500 km of Ratnagiri. The procurement requires conformity certificates with samples and adherence to 25% quantity variation terms. Payments are processed via PCDA Mumbai after CRAC, with potentially up to 180 days.

What documents are required for the Coast Guard stationery procurement in Ratnagiri?

Required documents include GST registration, PAN, GeM credentials, experience certificates, financial statements, OEM authorizations if applicable, and technical bid documents with conformity certificates for samples. Pre-bid verification is mandatory for eligibility.

What are the delivery extension terms for this Coast Guard tender?

The buyer may increase quantity by up to 25% and extend delivery time. The added time is calculated as (increased quantity/original quantity) × original delivery period, with a minimum of 30 days. Delivery begins after the last delivery order date.

What is the payment process for this Ratnagiri procurement?

Payments are processed through the Principal Controller of Defense Accounts (PCDA), Mumbai, after CRAC generation. The typical processing window can extend to 180 days due to verification and approvals before release of funds.

What items are included under the 23 BoQ stationery goods list?

The scope includes tractors-related items (reflector triangles, engine oil SAE 20W40, coolant, belts, fuel gauge, filters, gaskets), lighting (LED lamps and tubes), paints, cleaners, distemper, locks, tapes, mugs, and related accessories for maintenance and facility upkeep.

What happens if items arrive damaged or non-conforming?

Defective items must be replaced within 7 days of notification. Non-compliance can lead to contract termination and potential blacklisting on GeM. A conformity certificate must accompany samples, and deviations may trigger rejection.