GEM

Indian Army Procurement: CHANGE OVER SWITCH, VOLTAGE REGULATOR & Related Automotive Equipment Tender PoK Jammu & Kashmir 2025

Posted

24 Oct 2025, 09:54 am

Deadline

03 Nov 2025, 10:00 am

Location

POONCH , JAMMU & KASHMIR

Progress

Issue24 Oct 2025, 09:54 am
AwardPending
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Quantity

7

Category

CHANGE OVER SWITCH

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM requirement: OEM warranty certificates to be submitted at delivery
  • • Technical standards: IS/ISO compliance expectations implied by auto component category
  • • Special clause: option to increase/decrease quantity up to 25% during contract and currency
  • • Eligibility: bidder must demonstrate financial stability and non-liquidation status
  • • Warranty and service: 1-year guarantee with robust Indian service network
  • • Delivery: extended delivery time calculation with minimum 30 days
  • • Installation/Training: optional/required only if specified; post-sales support and maintenance network
  • • Documentation: mandatory certificate uploads; bid rejection for missing docs

Categories 7

ELECTRICAL CONDENSER FUEL PUMP STATIC CONVERTERS CAPACITOR DIMMER SWITCHES FIRE BREATHING APPARATUS CHANGE OVER SWITCH

Tender Overview

The Indian Army invites a supply-only tender for a set of automotive power and propulsion components including CHANGE OVER SWITCH, VOLTAGE REGULATOR, MOTOR CAPACITOR, FUEL PUMP, COUPLING, and PISTON for delivery to POONCH, JAMMU & KASHMIR – 185101. The bid scope is constrained to the supply of goods with a defined warranty of 1 year from final acceptance or post-installation if applicable, and requires OEM warranty certificates at delivery. An important qualifier is the option clause allowing a quantity fluctuation of up to 25% during contract execution with delivery extension rules. The contract emphasizes a robust after-sales presence with established service centers in INDIA and on-site commissioning/training as needed. The estimated value and itemized quantities are not disclosed, but the contract is configured for bulk supply within the specified category. Unique tender facets include the option-driven quantity adjustments and a mandatory certification-upload requirement to avoid bid rejection. This tender reflects the Army’s emphasis on reliable, ISO/IS standards-compliant automotive components and comprehensive post-sales support.

Technical Specifications & Requirements

  • Scope: Supply of Goods only for listed automotive components; installation/commissioning not included unless specified in terms.
  • Warranty: 1 year from final acceptance or after installation/completion testing; OEM warranty certificates required at delivery.
  • Service Network: Must have well-established Installation, Commissioning, Training, Troubleshooting, and Maintenance service groups in INDIA; service centers near consignee destinations to be uploaded.
  • Delivery & Flexibility: Option clause permits up to 25% quantity variation; delivery period aligned to last delivery order date with extended time formula; minimum extension 30 days.
  • Compliance: Certificates and documents must be uploaded with bid; non-submission leads to rejection; electronics/auto components preference for OEM-authorized suppliers.

Terms, Conditions & Eligibility

  • EMD/Financial Standing: Bidder must not be in liquidation or bankruptcy; provide an undertaking with bid.
  • Delivery Terms: Supply of Goods only; delivery schedule as per purchase order; extended delivery rules apply under option clause.
  • Warranty & After-Sales: 1-year warranty; OEM warranties submitted at delivery; active after-sales network required.
  • Documentation: Upload required certificates and documents per bid; lack thereof results in rejection.
  • Performance: Optional 25% quantity increase/decrease; minimum 30-day extension if extended delivery is exercised.

Key Specifications

  • Product names: CHANGE OVER SWITCH, VOLTAGE REGULATOR, MOTOR CAPACITOR, FUEL PUMP, COUPLING, PISTON

  • Delivery location: POONCH, JAMMU & KASHMIR - 185101

  • Warranty: 1 year from final acceptance/installation

  • Option clause: quantity variation up to 25% during contract and currency

  • Service capability: established in-COUNTRY installation, commissioning, and maintenance network

Terms & Conditions

  • 1-year OEM warranty and post-sales service requirement

  • Delivery period linked to last order date with 30-day minimum extension

  • Quantity may be increased/decreased up to 25% during contract

Important Clauses

Option Clause

Purchaser may increase/decrease quantity by up to 25% of bid quantity at contract placement and during currency at contracted rates; delivery extension rule calculates additional time as (increased quantity/original quantity) × original delivery period with a 30-day minimum.

Warranty & After-Sales

1-year warranty from final acceptance or completion of installation; OEM warranty certificates must accompany delivery; supplier must maintain service centers in INDIA and provide nearest locations to consignee.

Documentation & Compliance

Bidder must upload all required certificates; non-submission leads to rejection; scope of supply is goods-only unless specified otherwise in order.

Bidder Eligibility

  • Not under liquidation or bankruptcy; provide undertaking with bid

  • Demonstrate prior experience in supplying automotive components

  • Financial stability evidenced by recent financial statements

Bill of Quantities (BOQ) 6 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 CHANGE OVER SWITCH GENR 1 nos darab@singh 15
2 VOLTAGE REGULATOR GENR 1 nos darab@singh 15
3 MOTOR CAPACITOR GENR 1 nos darab@singh 15
4 FUEL PUMP GENR 1 nos darab@singh 15
5 COUPLING GENR 1 nos darab@singh 15
6 PISTON GENR 2 nos darab@singh 15

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar automotive component supply

4

Financial statements (last 2 years) and solvency certificates

5

EMD document (as applicable) and payment proof

6

Technical bid documents and compliance certificates

7

OEM authorization/authorized distributor certificate

8

Certificate of incorporation or firm registration details

9

Quality certifications (as applicable) and warranty documents

Frequently Asked Questions

How to bid for the automotive components tender in PoK Jammu & Kashmir?

Bidders must meet essential eligibility, submit GST, PAN, financials, experience certificates, EMD proofs, OEM authorization, and technical compliance documents. Provide OEM warranties and demonstrate a nationwide after-sales network. The option clause allows up to 25% quantity variation with delivery extensions calculated per the contract rules.

What documents are required for Army auto parts procurement in 2025?

Submit GST certificate, PAN card, last 2 years financial statements, experience certificates for similar supply, EMD proof, OEM authorization, installation/training capability details, and warranty certificates. Ensure all certificates are uploaded with the bid to avoid rejection.

What are the warranty terms for the Indian Army supply tender?

Warranty is 1 year from final acceptance or after completion of installation/testing, whichever is applicable. OEM warranty certificates must be provided at delivery; after-sales service networks must be established in INDIA with regional service centers near consignee locations.

What is the scope of supply for the Army tender in PoONCH?

Scope specifies the supply of goods only for the six listed components: CHANGE OVER SWITCH, VOLTAGE REGULATOR, MOTOR CAPACITOR, FUEL PUMP, COUPLING, and PISTON. Installation or commissioning is not automatically included unless stated in the contract terms.

How does the 25% option clause affect delivery schedules?

The purchaser may alter quantity by ±25% at contract award and during currency. Additional time equals (increased quantity/original quantity) × original delivery period, with a minimum extension of 30 days; the buyer can extend further up to the original delivery period.

What are the key service requirements for post-sales support?

Bidders must demonstrate a well-established Installation, Commissioning, Training, Troubleshooting, and Maintenance network in INDIA. Upload service center details near consignee destinations; ensure timely after-sales service availability and mechanism for 24/7 support if required.

Where should OEM warranty certificates be submitted for this tender?

OEM warranty certificates must accompany the bid at the time of delivery. Suppliers must provide OEM authorization and post-sale support documentation to validate warranty coverage and serviceability of the six listed components.

What are the delivery terms and location specifics for PoONCH?

Delivery is to PoONCH, Jammu & Kashmir – 185101. The contract uses a delivery timeline tied to the last date of the original delivery order, with extended time rules applied if quantity changes occur; ensure compliance with regional service and installation requirements.