GEM

Western Coalfields Limited Custom Bid for Services Tender India 2025 - 25% Quantity/Duration Flexibility

Posted

02 Nov 2025, 12:45 pm

Deadline

12 Nov 2025, 01:00 pm

Value

₹63,012

Location

YAVATMAL , MAHARASHTRA

Progress

Issue02 Nov 2025, 12:45 pm
AwardPending
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Quantity

1

Bid Type

Single Packet Bid

Tender Overview

Western Coalfields Limited invites a Custom Bid for Services with an estimated value of ₹63,012. The procurement scope is unspecified (no BOQ items listed), under a government-linked framework via GEM. The tender emphasizes post-award flexibility: the buyer may modify the contract quantity or duration by up to 25% at contract issue and, once issued, can adjust within the same 25% cap. Location and start/end dates are not provided, indicating a broad, potentially India-wide call for service providers. This tender’s unique aspect is the explicit quantity/duration adjustment right, which bidders must accept. The absence of detailed product category or specs suggests a requirement for general service capabilities and administrative readiness to scale with the buyer’s needs.

Technical Specifications & Requirements

  • Estimated value: ₹63,012.
  • BOQ items: 0 items listed; no explicit technical specs available.
  • Category: Custom Bid for Services; no product-specific standards published.
  • Key timing note: Flexibility clause allows up to 25% change in quantity or contract duration at award and post-award within the same cap.
  • Bidder should prepare to deliver generic services aligned to Western Coalfields Limited expectations and to scale as required by the buyer.
  • No location, start, or end dates disclosed; bidders must plan for variable scheduling and deployment.

Terms, Conditions & Eligibility

  • Quantity/duration flexibility: up to 25% increase/decrease allowed; bidders must accept revised scope.
  • EMD: not disclosed in data provided.
  • BOQ presence: not available; no detailed service items listed.
  • Submission readiness: ensure capability to scale services and comply with GEM portal processes; no explicit document list provided here.
  • Organization: Western Coalfields Limited under the Coal India Limited umbrella; procurement appears through the GEM portal.

Key Specifications

  • Estimated value: ₹63,012

  • No BOQ items available

  • Category: Custom Bid for Services

  • Flexibility clause: ±25% quantity/duration at contract issue and post-award

  • No explicit location, start date, or end date provided

  • No product-specific standards or technical specs published

Terms & Conditions

  • Quantity/duration may be increased or decreased by up to 25% at contract issuance

  • Bidder must accept revised scope within 25% cap after award

  • EMD amount not disclosed; submit per tender portal guidance and standard practice

Important Clauses

Payment Terms

Not explicitly stated in data; follow GEM portal standard payment terms once defined in contract

Delivery Schedule

Flexible scheduling anticipated due to 25% quantity/duration adjustment clause; specific milestones not provided

Penalties/Liquidated Damages

No LD details disclosed in data; penalties likely defined in contract post-award

Bidder Eligibility

  • Demonstrated capability to provide services at variable scale

  • Compliance with GEM portal submission requirements

  • Financial stability evidenced by audited statements

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar services

4

Financial statements / turnover evidence

5

EMD documentation (amount not disclosed in data; submit as per portal requirements)

6

Technical bid documents demonstrating service capability

7

OEM authorizations or vendor credentials if applicable

8

Any existing certifications or quality standards (if available)

Frequently Asked Questions

How to bid for Western Coalfields service tender on GEM India 2025?

Bidders must register on the GEM portal, submit the technical bid and financial bid, and provide required documents (GST, PAN, experience, financials). The tender allows ±25% quantity/duration adjustments at issue and post-award; ensure readiness to scale with the buyer’s demand.

What documents are required to participate in this service tender?

Submit GST certificate, PAN, experience certificates for similar services, financial statements, EMD documentation as applicable, technical compliance documents, and any OEM authorizations or certifications. Ensure the documents reflect ability to scale services per the 25% adjustment clause.

What is the estimated value and its impact on bidder qualification?

Estimated value is ₹63,012, signaling a small-to-mid scale service contract. Bidders should demonstrate adequate financial strength and delivery capability despite the modest value, and be prepared for scope changes up to 25% at contract issue or later.

How does the 25% quantity/duration flexibility affect delivery planning?

Contracts may be increased or decreased by 25% at award, with continued flexibility post-award; bidders must plan scalable resources, flexible scheduling, and adaptable staffing to meet fluctuating demand without compromising timelines.

Are there any explicit technical standards or product specs for this tender?

No explicit technical standards or product specs are published in the data; bidders should present generic service capabilities aligned with Western Coalfields Limited needs and ensure readiness to comply with contract terms once issued.

What are the submission timelines and how to ensure compliance on GEM?

Submission must follow GEM portal timelines (not specified here). Ensure all required documents are uploaded, bids are properly formatted, and the technical/financial bids are separated as per portal guidance to avoid rejection.

What are the eligibility criteria for service providers in this GEM tender?

Eligibility includes demonstrated service delivery experience, financial stability, and ability to scale; provide experience certificates, turnover data, and GST/PAN; comply with GEM submission standards and any OEM authorizations if required.

What is the payment framework once the contract is awarded?

Payment terms are not detailed in the data; typical GEM contracts follow vendor-specific terms with milestone or post-delivery payments. Await contract award to review exact payment milestones, timelines, and any advance payment provisions.