GEM

Gondia District Panchayats Solar Street Lighting System NTPC Q3 Tender 2025 Maharashtra

Posted

27 Oct 2025, 04:31 pm

Deadline

06 Nov 2025, 05:00 pm

Location

GONDIA , MAHARASHTRA

Progress

Issue27 Oct 2025, 04:31 pm
AwardPending
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Quantity

10

Bid Type

Two Packet Bid

Categories 3

LIGHTING STREET LIGHTING SOLAR LIGHT

Tender Overview

The Gondia District Panchayats under the Department Of Panchayati Raj seeks a complete Solar Street Lighting System package (NTPC) for deployment in Maharashtra. The procurement covers Supply, Installation, Testing and Commissioning of solar street lights, with contract options allowing up to 25% quantity variation and extended delivery time calculations. The scope includes a dedicated service support channel and mandatory certificate uploads as part of bid evaluation. Unique ATC terms emphasize buyer discretion on acceptance and penalties for non-performance. The project targets off-grid solar street lighting improvements aligned with district development goals.

Technical Specifications & Requirements

  • PV MODULE: Power output values to be provided in the tender documents; ensure module compatibility with local solar irradiance and mounting.
  • BATTERY: Capacity specifications to be confirmed in BOQ; ensure lifecycle compatibility with night-time operation.
  • LIGHT SOURCE: LED type to be specified; verify lumen output and color temperature expectations.
  • LIGHT SOURCE: Ingress protection rating to be specified; confirm IP standards for outdoor wear.
  • ELECTRONIC COMPONENTS: System indicators for fault/status monitoring to be included in control electronics.
  • MECHANICAL COMPONENTS: Nominal bore size and tube thickness to conform with pole mounting; pole height must be defined; battery box dimensions to fit enclosure standards.
  • Compliance with OEM or brand requirements, if stated, and warranty/AMC expectations as per tender terms.

Terms, Conditions & Eligibility

  • Option Clause: Purchaser may increase/decrease bid quantity by up to 25%; extended delivery time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.
  • Scope of Supply: Bid price must include all costs for Supply, Installation, Testing and Commissioning.
  • Certificates: Submission of all requested certificates is mandatory; missing certificates can lead to rejection.
  • Service & Support: A dedicated toll-free service line must be provided by the Bidder/OEM.
  • Right of acceptance: Buyer may accept or reject bids in whole or part without giving reasons; non-performance past records may lead to rejection.
  • Additional ATC clauses govern disputes, past performance assessments, and payment-related guidance.

Key Specifications

  • PV MODULE: Power output specification to be disclosed; ensure standard sizing for municipal street lighting

  • BATTERY: Capacity specification to be confirmed; compatibility with night-time operation

  • LIGHT SOURCE: LED type and lumen output; color temperature details to be provided

  • LIGHT SOURCE: IP rating for outdoor installation; ensure weatherproofing

  • ELECTRONIC COMPONENTS: System indicators for status/fault monitoring

  • MECHANICAL COMPONENTS: Pole height, nominal bore size, tube thickness, and battery box dimensions

Terms & Conditions

  • Up to 25% quantity variation allowed with corresponding delivery impact

  • Supply, Installation, Testing and Commissioning included in bid price

  • Mandatory certificates and toll-free service support required

Important Clauses

Payment Terms

Payment terms will be governed by standard procurement conditions; explicit percentages and schedule to be defined in the price bid

Delivery Schedule

Delivery period linked to original order date; extended period if quantity increases as per option clause, minimum 30 days

Penalties/Liquidated Damages

Penalties for late delivery and non-compliance to technical specs as per contract terms; specifics to be clarified in tender documents

Bidder Eligibility

  • Proven experience in delivering solar street lighting systems

  • Financial capacity to undertake supply, installation and commissioning

  • Compliance with local regulations and ability to provide toll-free service support

Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
PV MODULE Power output of PV Module ≥ 75 Wp at 16.4 ±0.2 Volt at STC
BATTERY Battery capacity ≥ 12.8 V (nominal), 30 Ah at STC (1 day autonomy)
LIGHT SOURCE Type of LED (Light source) 25 Watt White LED type
LIGHT SOURCE Ingress protection IP65 or better
ELECTRONIC COMPONENTS Indicators on the system Provided with 2 LED indicators: a green light to indicate charging in progress and a red LED to indicate deep discharge condition of the battery. The green LED glow only when the battery is actually being charged.
MECHANICAL COMPONENTS Nominal bore size of tube / Thickness of tube 50 mm / 4.5mm
MECHANICAL COMPONENTS Height of pole (in m) 7
MECHANICAL COMPONENTS Battery box Battery included in the luminaire enclosure, with water proof (IP65 or better) and corrosion resistant

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for prior solar street lighting projects

4

Financial statements (last 2 financial years)

5

EMD/Security deposit proof

6

Technical bid documents

7

OEM authorization letters (if applicable)

8

Certificate uploads referenced in ATC/Corrigendum

Frequently Asked Questions

How to bid for Gondia solar street lighting tender 2025 in Maharashtra?

Bidders should prepare credentials including GST, PAN, experience certificates, financial statements, and EMD proof. Ensure submission of all required certificates per ATC, provide OEM authorizations if needed, and confirm compliance with LED, battery, and PV module standards; delivery terms follow the 25% option clause.

What documents are required for the Gondia solar light procurement?

Required documents include GST registration, PAN card, two years financial statements, experience certificates for similar projects, EMD/Security deposit proof, technical bid documents, and OEM authorization letters; ensure all certificates are uploaded in the bid portal as per ATC.

What is the delivery timeframe under the option clause for solar lights?

Delivery time follows the clause allowing up to a 25% quantity increase; calculated time equals (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days; extended delivery may apply if quantity changes during contract.

Which standards and certifications are required for solar modules and batteries?

Tender requires LED light sources and PV modules to meet relevant solar standards; ensure IP rating for outdoor use and battery compatibility; IS/IEC standards and OEM certifications should be included in technical bid as applicable.

What are the installation scope terms for this tender in Gondia?

Scope includes Supply, Installation, Testing and Commissioning; contractor to provide end-to-end services, with service support via toll-free line; ensure warranty/AMC terms are specified in the bid and aligned with district procurement guidelines.

How will acceptance of bids be determined for this NTPC Q3 tender?

Buyer reserves the right to accept or reject bids in full or part; past performance and compliance with mandatory certificates influence acceptance; no claim for compensation is allowed for bid submission outcomes.

What kind of service support is required for solar street lights?

Bidders must provide a dedicated toll-free service line; post-installation support and maintenance terms should be clearly defined in the proposal, including response times and AMC options to meet district requirements.