GEM

Indian Coast Guard Station Ratnagiri stationery procurement tender 2025 - ISI/ISO compliant office supplies

Posted

22 Oct 2025, 05:13 pm

Deadline

03 Nov 2025, 07:00 pm

Location

RATNAGIRI , MAHARASHTRA

Progress

Issue22 Oct 2025, 05:13 pm
AwardPending
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Quantity

1282

Category

Envelope Cloth Coated Size A4

Bid Type

Two Packet Bid

Key Highlights

  • • Mandatory Sample Submission with exact item matching
  • • 500-km bidder eligibility radius from Ratnagiri location
  • • 180-day payment processing after CRAC via PCDA, Mumbai
  • • 25% quantity variation right during and after original delivery
  • • No subcontracting of stationery supply; direct bidder responsibility
  • • Pre-bid GST, PAN, and GeM credential verification required
  • • Replacement of defective items within 7 days; potential contract termination

Categories 15

RULERS COPIER PAPER BALL PEN TAPE SUPPLY WIRE OFFSET PRINTING MARKING TOOLS CUTTER ENVELOPE PEN STRING INSTRUMENTS SCISSOR STAPLER PLASTIC PRINTING AND WRITING PAPER

Tender Overview

The Indian Coast Guard invites bids for a comprehensive stationery supply contract at Ratnagiri, Maharashtra 415202. The procurement covers a wide range of office essentials, including envelope cloth, folders, lamination sheets, binding supplies, papers, pens, tapes, rulers, and related items (total 44 line items). The anticipated value is not disclosed, but the scope includes both standard and executive stationery with delivery to a defense storefront. A key differentiator is the strict QA and sample submission requirement, plus a限定 500-km Bidder radius eligibility, ensuring closer, timely delivery. Bidder firms must have operational presence within the stated radius and deliver as per the option clause for quantity variations up to 25%. The contract emphasizes supply chain accountability and compliance with buyer terms, while offering a longer purchasing window via 180-day payment processing after CRAC.

Technical Specifications & Requirements

  • No formal technical specs published; items span: envelope materials, folders, laminates, spiral bindings, diaries, whiteboard markers, highlighters, pencils, erasers, paper products, sticky notes, cutting tools, scissors, staplers, paper pins, glue sticks, Fevi Quick, wrapping papers, carbon papers, and various stationery essentials.
  • Mandatory sample submission prior to bid opening; samples must match bid specifications.
  • Delivery timeframe aligns with option clause; quantity may vary up to 25% from original bid quantity.
  • Pre-bid verification includes active GST registration, PAN, and GeM seller credential.
  • Replacement policy mandates replacement within 7 days of notice for defective items; non-compliance risks contract termination.
  • No subcontracting allowed; direct bidder responsibility for supply chain quality.

Terms, Conditions & Eligibility

  • EMD/ security deposit not specified; bidders must comply with standard GeM buyer terms.
  • Mandatory radius: only bidders with a registered office within 500 km of the buyer location are eligible.
  • Payment processed by PCDA, Mumbai; CRAC before payment; up to 180 days processing time.
  • Sample submission is mandatory; failure leads to disqualification.
  • Replacement of damaged items within 7 days; potential blacklisting for non-compliance.
  • Penalty and option clauses permit quantity variation up to 25% during contract and extended periods.

Key Specifications

  • Stationery items across 44 line items: envelopes, folders, lamination sheets, registers, pens, tapes, rulers, binders, diaries, papers, markers, scissors, staplers, carbon paper, and related office supplies

  • Delivery radius eligibility: within 500 km of Ratnagiri, Maharashtra

  • Mandatory samples: physical samples to buyer's office before bid opening

  • Pricing quantity flexibility: up to 25% increase/decrease during contract

  • Payment terms: processing up to 180 days post-CRAC via PCDA Mumbai

  • Defective item replacement: within 7 days of notification

  • No subcontracting: direct supply by bidder

Terms & Conditions

  • Delivery quantity may vary by up to 25% during contract

  • Payment processed after CRAC; potentially 180 days

  • Mandatory samples and 500 km eligibility radius

Important Clauses

Payment Terms

Payment processed through PCDA Mumbai after CRAC; up to 180 days.

Delivery Schedule

Option clause allows 25% quantity variation; extended delivery if required.

Penalties/Liquidated Damages

Replacement of defective items within 7 days; contract termination for non-compliance.

Bidder Eligibility

  • Registered office/operational facility within 500 km of Ratnagiri

  • GST registration and PAN details provided at pre-bid

  • GeM seller credential validation

Bill of Quantities (BOQ) 44 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Envelope Cloth Coated Size A4 Envelope Cloth Coated Size A4 50 nos girish2023 15
2 Envelope Cloth Coated Size Legal Envelope Cloth Coated Size Legal 100 nos girish2023 15
3 L Folder A4 Size Plastic Transparent L Folder A4 Size Plastic Transparent 100 nos girish2023 15
4 Executive VIP Folder Executive VIP Folder 2 nos girish2023 15
5 Brown Sheet Laminated Brown Sheet Laminated 60 nos girish2023 15
6 Office File Covers Office File Covers 100 nos girish2023 15
7 Packing Tape Brown Tape 2 Packing Tape Brown Tape 2 20 nos girish2023 15
8 Cello Tape 1 Cello Tape 1 30 nos girish2023 15
9 Cello Tape 2 Cello Tape 2 10 nos girish2023 15
10 Rulled Register 2 QRS Rulled Register 2 QRS 15 nos girish2023 15
11 Rulled Register 4 QRS Rulled Register 4 QRS 10 nos girish2023 15
12 Rulled Register 6 QRS Rulled Register 6 QRS 10 nos girish2023 15
13 Ball Pen Ordinary Reynold Black 20 Blue 80 Ball Pen Ordinary Reynold Black 20 Blue 80 100 nos girish2023 15
14 Uniball Air Micro 0 5 MM Pen Blue 20 Black 06 and Red 04 Uniball Air Micro 0 5 MM Pen Blue 20 Black 06 and Red 04 30 nos girish2023 15
15 Gum Bottle 250 ML Gum Bottle 250 ML 10 nos girish2023 15
16 Pencil 2 B Pencil 2 B 5 pkts girish2023 15
17 Eraser Eraser 40 nos girish2023 15
18 Highlighter Highlighter 5 pkts girish2023 15
19 Steel Scale 12 Steel Scale 12 10 nos girish2023 15
20 Scissor Medium Size Scissor Medium Size 12 nos girish2023 15
21 Stapler No 10 Stapler No 10 10 nos girish2023 15
22 Paper Pin Paper Pin 2 pkts girish2023 15
23 Glue Stick Glue Stick 20 nos girish2023 15
24 Fevi Quick Fevi Quick 10 nos girish2023 15
25 Tri Colour Paste it Pad Tri Colour Paste it Pad 10 pkts girish2023 15
26 Wrapping Paper Wrapping Paper 20 nos girish2023 15
27 Paper Cutter Paper Cutter 10 nos girish2023 15
28 Double Punch Double Punch 5 nos girish2023 15
29 Photo Paper Photo Paper 2 pkts girish2023 15
30 Leaf Folder A4 Size 50 Leaf Leaf Folder A4 Size 50 Leaf 5 nos girish2023 15
31 Carbon Paper Carbon Paper 1 pkt girish2023 15
32 Double Punch Double Punch 5 nos girish2023 15
33 Sketch Pen Sketch Pen 2 pkts girish2023 15
34 Permanent Marker Blue 10 Black 10 Permanent Marker Blue 10 Black 10 20 nos girish2023 15
35 White Board Market Blue 10 Black 10 White Board Market Blue 10 Black 10 20 nos girish2023 15
36 Executive Bond Paper Pink Executive Bond Paper Pink 2 pkts girish2023 15
37 Executive Bond Paper Yellow Executive Bond Paper Yellow 2 pkts girish2023 15
38 Executive Bond Paper Green Executive Bond Paper Green 2 pkts girish2023 15
39 Transparent Sheet Legal Size with 02 Holes for CA 700 and TA 700 Transparent Sheet Legal Size with 02 Holes for CA 700 and TA 700 200 nos girish2023 15
40 Lamination Sheet Legal Size Lamination Sheet Legal Size 100 sheets girish2023 15
41 Spiral Binding Wire 9 5 MM Std Size Spiral Binding Wire 9 5 MM Std Size 20 mtrs girish2023 15
42 Spiral Binding Sheet Blue and White A4 Size Transparent Spiral Binding Sheet Blue and White A4 Size Transparent 80 sheets girish2023 15
43 Office Executive Diaries Office Executive Diaries 10 nos girish2023 15
44 Plain Register 4 QRS with Hard Cover Plain Register 4 QRS with Hard Cover 5 nos girish2023 15

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Required Documents

1

GST registration certificate

2

PAN card

3

GeM seller credential

4

Experience certificates in stationery supply (if available)

5

Financial statements or solvency proof

6

Technical bid documents and OEM authorizations (if applicable)

7

EMD/security deposit documentation (as applicable by GeM terms)

Frequently Asked Questions

How to bid for stationery tender in Ratnagiri 2025?

Bidders must submit GST, PAN, GeM credential, and compliance with 500 km eligibility. Include 44-item stationery list, mandatory samples, and ensure no subcontracting. Delivery terms permit up to 25% quantity variation; payment via PCDA Mumbai after CRAC with up to 180 days processing.

What documents are required for Ratnagiri stationery bid 2025?

Submit GST certificate, PAN card, GeM seller credential, experience certificates, financial statements, OEM authorizations if applicable, and EMD documentation per GeM terms. Ensure technical bid aligns with sample conformity and bidder radius requirement.

What are the key technical specs for this stationery tender?

There are no published item-specific technical specs; items span envelopes, folders, papers, tapes, binders, diaries, rulers, scissors, and more. Emphasize exact item matches, sample conformity, and QA certificates as per bid document; adherence to quality standards is mandatory.

What is the delivery timeline and quantity variation clause?

Delivery quantities may vary up to 25% of the bid quantity at contract award and during currency. Extended delivery time clause uses a formula; minimum 30 days and a cap at the original delivery period. Ensure planning for scalable stock.

How is payment processed for this stationery procurement?

Payments are processed by the Principal Controller of Defense Accounts (PCDA), Mumbai after CRAC is generated. Processing may take up to 180 days due to verification and procedural steps.

What guarantees exist for replacement of defective items?

Defective items must be replaced within 7 days of notification by the buyer. Failure to comply can trigger contract termination and potential GeM blacklisting, highlighting strict quality control obligations.

What eligibility criteria ensure vendors can participate near Ratnagiri?

Vendors must have a registered/operational facility within 500 km of Ratnagiri, provide GST and PAN details during pre-bid, and possess valid GeM credentials. This ensures timely delivery and accountability for defense procurement.

Are there any subcontracting restrictions for this tender?

Subcontracting is prohibited; the bidder must directly manage the supply chain to guarantee accountability and quality control. Any deviation may lead to contract termination and disqualification.