GEM

Indian Army Department Of Military Affairs Tender for Gear and Vehicle Components 2025 – EMD ₹19,500, 3 Years Govt Experience

Posted

25 Oct 2025, 10:05 am

Deadline

04 Nov 2025, 11:00 am

EMD

₹19,500

Location

JODHPUR , RAJASTHAN

Progress

Issue25 Oct 2025, 10:05 am
AwardPending
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Quantity

187

Category

GEAR FLY WHEEL RING

Bid Type

Two Packet Bid

Key Highlights

  • • Specific brand/OEM life requirement: not obsolete; 1 year residual market life
  • • EMD amount: ₹19,500
  • • Detailed Design Drawings approval window: 5 days post-award; modifications within 7 days
  • • GST reimbursement terms: actuals or quoted rate, whichever lower
  • • Mandatory Data Sheet upload and exact parameter matching
  • • 3 years govt/PSU supply experience with contracts as evidence
  • • Hazardous item handling and labeling requirements per regulations

Categories 10

BUSHING FUEL INJECTION VALVE PARTS AND ACCESSORIES BULB RING SHACKLE HEAD LAMP PLAIN BEARING SLEEVE BEARING GEAR

Tender Overview

The Indian Army, Department Of Military Affairs, is inviting bids for a set of gear and vehicle components listed under the general category including items such as gear fly wheels, rings, front springs, head lamp bulbs, armature, fuel injection pump, and related A 12V electrical components. The estimated value is not disclosed; the bid requires an EMD of ₹19,500. Bidders must submit Detailed Design Drawings within 5 days of award, with the buyer providing approvals or a modification list within 7 days. The procurement emphasizes non-obsolescence, 3 years of prior government supply experience, and compliance with data sheet accuracy. A Not-for-Disclosure declaration and vendor code creation documents are required.

Technical Specifications & Requirements

  • EMD: ₹19,500; payable as specified in tender terms.
  • Drawings Approval: Submit Detailed Design Drawings within 5 days of award; approval or modification list within 7 days; delivery period adjustable if drawing approvals are delayed (no LD for buyer-caused delays).
  • Experience: Minimum 3 years of regular manufacture/supply of same or similar category products to Central/State Govt/PSU; provide contracts showing yearly quantities.
  • Data Sheet: Upload comprehensive product Data Sheet; ensure parameters match offered items to avoid bid rejection.
  • Documentation: Include PAN, GSTIN, Cancelled Cheque, EFT Mandate; vendor code creation prerequisites.
  • Safety/Hazards: For hazardous items, comply with transport/handling/safety regulations; proper labeling with batch and manufacture details.

Terms, Conditions & Eligibility

  • Bidders must not be in liquidation or similar proceedings; provide an undertaking.
  • Do not quote obsolete products; ensure at least 1 year residual market life from OEM.
  • GST applicability as per actuals or applicable rates; GST will be reimbursed to the extent of quoted rate.
  • Data Sheet mismatch may result in bid rejection; ensure accurate technical parameters.
  • NDA and anti-corruption declarations to be uploaded on bid; detailed design drawings approvals required.
  • Documentation for vendor code creation: PAN, GSTIN, cancelled cheque, EFT mandate.

Key Specifications

    • EMD: ₹19,500 as bid security; payable per standard treasury process
    • Drawings: Submission within 5 days of award; Buyer to approve or list modifications within 7 days
    • Experience: Minimum 3 years supplying similar category products to Central/State Govt/PSU
    • Data Sheet: Must be uploaded and match offered product specifications to avoid rejection
    • Documents: PAN, GSTIN, Cancelled Cheque, EFT Mandate; vendor code prerequisites
    • Obsolescence: Offered products must have at least 1 year residual market life; not declared EOL by OEM

Terms & Conditions

  • Key Term 1: 5-day submission window for Detailed Design Drawings after award

  • Key Term 2: 7-day period for buyer approval or modification list

  • Key Term 3: 3-year government supply experience requirement

Important Clauses

Payment Terms

GST reimbursement limited to actuals or quoted rate, whichever is lower; no responsibility for GST applicability

Delivery Schedule

Delivery period may be refixed if drawing approval is delayed by the buyer; LD not applied for buyer-caused delay

Penalties/Liquidated Damages

Not specified in details; implied through drawing/approval delays and supply conformity with approved drawings

Bidder Eligibility

  • 3 years of regular manufacture/supply of same/similar category products to Central/State Govt/PSU

  • Not under liquidation or court receivership; provide undertaking

  • Not providing obsolete products; must have minimum 1 year residual OEM market life

Bill of Quantities (BOQ) 5 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 GEAR FLY WHEEL RING GEAR FLY WHEEL RING 8 nos kvsingh@224abod 45
2 HEAD LAMP BULB A 12V 45 40WDIN 72601 HEAD LAMP BULB A 12V 45/40WDIN 72601 124 nos kvsingh@224abod 45
3 ARMATURE ARMATURE 25 nos kvsingh@224abod 45
4 PUMP FUEL INJECTION ROTARY PUMP FUEL INJECTION(ROTARY) 13 nos kvsingh@224abod 45
5 FRONT SPRING SHACKLE WITH BUSHING FRONT SPRING SHACKLE WITH BUSHING 17 nos kvsingh@224abod 45

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled Cheque

4

EFT Mandate (bank-certified)

5

Data Sheet of offered product

6

Vendor Code Creation documents

7

NDA/ND Declaration on bidder letterhead

8

Past govt/PSU contract copies demonstrating 3-year experience

Frequently Asked Questions

How to bid for Indian Army gear components tender in 2025

Bidders must meet the 3-year govt supply experience criterion, provide PAN and GST, submit a detailed design drawing within 5 days of award, and attach a Data Sheet matching the offered products. An EMD of ₹19,500 is required; ensure non-obsolescence with OEM life of at least 1 year.

What documents are required for Indian Army procurement of gear parts

Submit PAN, GSTIN, cancelled cheque, EFT Mandate, and vendor code creation documents; include product Data Sheet and OEM authorizations if applicable. Ensure NDA/ND declaration and hazard handling paperwork for applicable items.

What are the eligibility criteria for govt gear components bid 2025

Eligibility requires at least 3 years of regular govt/PSU supply of similar items, non-bankrupt status, and evidence of contracts supporting annual quantities. Products must be current and not end-of-life per OEM, with proper data sheets.

What standards or safety requirements apply to hazardous components

For hazardous items, follow transport/handling/safety regulations; label packing with hazard symbols, MSDS, batch number, date of manufacture, gross/net weight, and shelf life to meet buyer compliance.

When is the drawing approval deadline after award in this tender

Detailed Drawings must be submitted within 5 days of award; buyer will approve or issue a modification list within 7 days; delays shift the delivery timeline but no LD applies for buyer-caused delays.

What is the EMD amount and its purpose in this army tender

The EMD is ₹19,500 and acts as bid security; it must be submitted with the bid according to treasury procedures and will be retained if the bidder fails to meet bid conditions or withdraws after bid submission.

How to ensure data sheet alignment with offered gear components

Upload a comprehensive Data Sheet; buyers will verify alignment with technical parameters. Any mismatch can lead to bid rejection; ensure model numbers, dimensions, tolerances, and performance specs match exactly.

What are the GST implications for this army procurement

GST will be reimbursed based on actuals or the applicable rate, whichever is lower, with a cap at the quoted GST percentage; bidders must determine applicability and include GST details accurately.