GEM

Indian Army Panel Air Conditioner Tender 2025 - AC Procurement, Data Sheet, GST/PAN Compliance

Bid Publish Date

07-Nov-2025, 11:26 am

Bid End Date

10-Nov-2025, 9:00 pm

Bid Opening Date

10-Nov-2025, 9:30 pm

Location

SONITPUR , ASSAM

Progress

Issue07-Nov-2025, 11:26 am
AwardPending
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Quantity

2

Bid Type

Single Packet Bid

Categories 2

PANEL AIR CONDITIONER

Tender Overview

Indian Army invites bids for Panel Air Conditioner procurement under the Department of Military Affairs. The tender specifies an optional quantity adjustment up to 25% of bid quantity and extension of delivery period based on the original terms, with a minimum additional delivery time of 30 days. Bidders must ensure financial integrity (no liquidation or bankruptcy) and upload a PAN, GSTIN, cancelled cheque, and EFT mandate. A Data Sheet must accompany the bid and be consistent with offered specifications. A Malicious Code Certificate is required to certify absence of embedded malicious code. Manufacturer Authorization is necessary for authorised distributors. This notice emphasizes vendor compliance with GST and data-driven verification of offered equipment. This tender is categorized under Panel Air Conditioner (Q3) with unspecified location and scope due to limited data. The procurement context centers on secure, reliable AC units for Indian Army installations.

Technical Specifications & Requirements

  • Data Sheet of offered panels must be uploaded and match the bid’s technical parameters.
  • Malicious Code Certificate confirming no embedded malicious code affecting function or security.
  • GST registration (GSTIN) and PAN Card copies to be submitted with bid.
  • Cancelled Cheque and EFT Mandate (bank-certified) for payment setup.
  • Manufacturer Authorization required for bids submitted by authorised distributors.
  • No BOQ items specified; data review will compare product datasheets against offered specs.
  • Ensure compliance with data verification; mismatches may lead to bid rejection.

Terms & Eligibility

  • Option Clause: Purchaser may increase/decrease quantity up to 25%; extended delivery based on formula, minimum 30 days.
  • Bidder must not be under liquidation or bankruptcy; provide undertaking in bid.
  • Bidder to determine applicable GST; GST reimbursement as actuals or at quoted rate, whichever is lower.
  • Submit PAN, GSTIN, Cancelled Cheque, and EFT Mandate with bid.
  • Data Sheet and Malicious Code Certificate are mandatory; Manufacturer Authorization required for distributors.

Key Specifications

  • Data Sheet mandatory with bid and must align with offered product specifications

  • Malicious Code Certificate to certify no embedded malware in hardware/software

  • GSTIN and PAN copies required; GST treatment per actuals or lower rate

  • Cancelled cheque and EFT Mandate for payment processing

  • Manufacturer Authorization required for authorised distributors

Terms & Conditions

  • Option quantity adjustment up to 25% with extended delivery period formula

  • GST compliance and vendor financial integrity; no liquidation/bankruptcy

  • Mandatory data sheet, Malicious Code Certificate, and EFT details

Important Clauses

Payment Terms

GST reimbursement as actual or as per applicable rate (whichever lower) and bidder to manage EFT-based payments; exact terms not specified beyond this

Delivery Schedule

Delivery period begins from the last date of original delivery order; additional time calculated as (increased quantity ÷ original quantity) × original delivery period, minimum 30 days

Penalties/Liquidated Damages

Not explicitly defined in provided data; delivery extension mechanics imply penalties may apply per standard GEM terms

Bidder Eligibility

  • Not under liquidation, court receivership, or involved in bankruptcy proceedings

  • GST registration and valid PAN card

  • Ability to provide Manufacturer Authorization if bidding through authorised distributor

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Required Documents

1

Experience Criteria

2

Past Performance

3

Bidder Turnover

4

Certificate (Requested in ATC)

5

OEM Authorization Certificate

6

Additional Doc 1 (Requested in ATC)

7

Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria

8

the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer

Frequently Asked Questions

How to bid for the Panel Air Conditioner tender in India Army 2025?

Bidders must prepare Data Sheet, Malicious Code Certificate, and Manufacturer Authorization if applicable. Include PAN, GSTIN, Cancelled Cheque, and EFT Mandate. Ensure the option clause for quantity adjustment (up to 25%) is considered, with delivery timelines aligned to the original order date.

What documents are required for Indian Army air conditioner bid in 2025?

Submit PAN Card, GSTIN, Cancelled Cheque, and EFT Mandate; upload Data Sheet of the offered units; include Malicious Code Certificate and Manufacturer Authorization (for distributors). GST rate handling will follow actuals or lower quoted rate per terms.

What are the delivery schedule terms for the Army air conditioner bid?

Delivery starts from the last date of the original delivery order; if quantity increases, additional time is calculated as (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days.

What is the role of the Malicious Code Certificate in this tender?

The certificate confirms that hardware and software do not contain embedded malicious code that could impair function, damage equipment, or exfiltrate data; breach could nullify the contract and invite penalties.

What is required from authorised distributors for this Army tender?

Submit Manufacturer Authorization proving the distributor is authorized to supply the specified Panel Air Conditioners; ensure datasheet matches offered specifications and that the vendor meets GST and financial requirements.

How is GST handled for the Army air conditioner procurement 2025?

GST will be reimbursed at actuals or at the quoted rate, whichever is lower, subject to the maximum GST percentage quoted; bidders must ensure GSTIN validity and compliant invoicing.

What happens if the data sheet does not match the bid?

Any unexplained mismatch between the Data Sheet and offered parameters can cause bid rejection; ensure all technical parameters are verified against the supplied unit datasheet before submission.

What is the scope of the option clause in the Army tender?

The Purchaser may modify ordered quantity by up to 25% during placement and during the contract period; delivery time adjusts proportionally with a minimum 30 days extension.