GEM

Indian Army Department of Military Affairs Dinnerware Tender 2025 - Full Plate, Quarter Plate, Rice Plate, Tea Saucer, Mugs & More

Posted

20 Oct 2025, 02:26 pm

Deadline

30 Oct 2025, 03:00 pm

Value

₹2,00,000

Location

PATHANKOT , PUNJAB

Progress

Issue20 Oct 2025, 02:26 pm
AwardPending
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Quantity

264

Category

Full Plate

Bid Type

Two Packet Bid

Categories 1

COFFEE MUG

Tender Overview

The Indian Army under the Department of Military Affairs intends to procure a complete set of dining ware comprising Full Plate, Quarter Plate, Rice Plate, Tea Saucer with Cap, Bowl, Coffee Mug, Ashtray, and Beer Mug. Estimated value is ₹200,000 with 8 distinct items in the BOQ. The tender requires compliant suppliers within India, with GeM-based processes and GST invoicing. A key differentiator is the option clause allowing a 25% quantity fluctuation at contracted rates, with delivery adjustments tied to the original period. Advance sample approval is mandated prior to bulk manufacturing, and OEM presence in India is required for after-sales support.

Technical Specifications & Requirements

  • Product categories: Full Plate, Quarter Plate, Rice Plate, Tea Saucer with Cap, Bowl, Coffee Mug, Ashtray, Beer Mug
  • Estimated value: ₹200,000; no explicit unit price per item disclosed
  • Delivery terms: Option to increase/decrease quantity up to 25%; delivery period tied to last date of original order; extended time computed as (increased quantity/original quantity) × original delivery period, minimum 30 days; no LD for buyer delays in sample approval
  • Compliance: GST invoice via GeM portal and GST portal payment confirmation
  • OEM/after-sales: Imported products require a registered Indian office for after-sales support; OEM authorization evidence
  • Sample process: Submit 1 advance sample within 5 days of award; buyer to approve or request modifications within 5 days; bulk supply must follow approved sample; if buyer delays, delivery period is reset; samples provided free unless specified
  • Delivery/Installation: Details not specified; contract framework implies post-approval bulk supply

Terms, Conditions & Eligibility

  • EMD: Amount not specified in tender data
  • Delivery: Delivery schedule linked to contract; option clause enables up to 25% quantity variation; extended delivery timelines apply
  • Payment: GST-compliant invoicing required; payment terms not explicitly defined beyond GST portal submission
  • Documents: GST registration, PAN, experience certificates, financial statements, EMD submission, OEM authorizations; technical bid with product compliance
  • Warranty/Support: After-sales support required via Indian office per OEM terms
  • Sample/Testing: Advance sample approval process with potential modifications; deviations may lead to new samples or contract termination
  • Guarantees/Penalties: No LD details provided; contract framework indicates standard buyer penalties via terms of agreement

Key Specifications

    • Product/service names: Full Plate, Quarter Plate, Rice Plate, Tea Saucer with Cap, Bowl, Coffee Mug, Ashtray, Beer Mug
    • Estimated value: ₹200,000
    • Delivery terms: 25% quantity variation allowed; minimum 30 days extension; schedule linked to original order date
    • GST invoicing: GST invoice uploaded on GeM portal; GST portal payment confirmation
    • OEM requirement: Indian office for after-sales service (for imported products)
    • Advance sample: 1 sample within 5 days of award; modifications within 5 days
    • Warranty/Support: OEM-backed post-sales support in India
    • Samples: Contractor bears bulk sample costs only if otherwise specified

Terms & Conditions

  • ELIGIBILITY: Indian OEM/Authorized Seller required for after-sales; Indian office registration for support

  • FINANCIAL: Estimated contract value ₹200,000; EMD not specified in tender data

  • DELIVERY: 25% quantity option; delivery timeline resets on buyer-supplied delays; minimum 30 days

Important Clauses

Payment Terms

GST-compliant invoicing through GeM; payment confirmation on GST portal required; no specific advance/milestone terms stated

Delivery Schedule

Option to increase/decrease quantity up to 25%. Delivery period begins after original delivery order; extended time computed with a 30-day minimum

Penalties/Liquidated Damages

LD terms not explicitly specified; contract may impose standard penalties per framework agreement for delays or non-conformance

Bidder Eligibility

  • Experience in supplying government-grade dining ware or similar tableware to public sector

  • Demonstrated capability to furnish 8-item dinnerware sets within India with OEM support

  • GST registration and valid financial documents; adherence to GeM process

Bill of Quantities (BOQ) 8 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Full Plate Full Plate 42 nos adjt15kumaon 15
2 Quarter Plate Quarter Plate 49 nos adjt15kumaon 15
3 Rice Plate Rice Plate 5 nos adjt15kumaon 15
4 Tea Saucer with Cap Tea Saucer with Cap 20 nos adjt15kumaon 15
5 Bowl Bowl 100 nos adjt15kumaon 15
6 Coffee Mug Coffee Mug 20 nos adjt15kumaon 15
7 Ashtray Ashtray 4 nos adjt15kumaon 15
8 Beer Mug Beer Mug 24 nos adjt15kumaon 15

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar dining ware supply

4

Financial statements or solvency documents

5

EMD submission proof (if applicable in GeM terms)

6

Technical bid documents showing product compliance

7

OEM authorization letter (for OEM/Authorized Seller)

8

Registration/incorporation documents of bidder

9

GST portal payment confirmation screenshot

Frequently Asked Questions

How to bid for the Indian Army dinnerware tender in India 2025?

Bidders should prepare GST registration, PAN, experience certificates, financials, and OEM authorization. Submit technical bid with product compliance for Full/Quarter Plates, Rice Plate, Tea Saucer, and cups. Ensure GST invoice via GeM and provide advance sample within 5 days of award; comply with 25% quantity option.

What documents are required for the dinnerware procurement bid in India?

Required documents include GST registration, PAN card, 3+ years of relevant experience, financial statements, OEM authorization, technical compliance sheet, and GeM-specific bid forms; provide sample submission proof and prior contract references for government diningware supply.

What are the technical specifications for Indian Army dinnerware items?

Product list covers Full Plate, Quarter Plate, Rice Plate, Tea Saucer with Cap, Bowl, Coffee Mug, Ashtray, Beer Mug; no explicit ISI/ISO codes published; suppliers must meet OEM service requirements and provide advance sample for approval within 5 days of award.

When is the delivery deadline or extension policy for this tender?

Delivery terms allow a 25% quantity variation; delivery period extends from the last delivery order date with a minimum 30 days extension; any delay in sample approval may adjust the delivery schedule without LD implications.

What are the payment terms and GST requirements for this GeM tender?

Suppliers must upload scanned GST invoice and GST portal payment confirmation on GeM; no explicit milestone payments stated; ensure valid GST compliance and timely invoice submission upon delivery or as per contract terms.

Is OEM certification required for imported dinnerware products in this tender?

Yes. Imported products require an OEM or Authorized Seller with a registered Indian office to provide after-sales support; submit an OEM authorization certificate showing Indian service capability.

What is the bid submission process for Indian Army dining ware tender 2025?

Submit a complete technical bid with product compliance for 8 item set; provide advance sample within 5 days of award; ensure GeM GST invoicing readiness and supply capability for bulk orders under contract terms.

What is the estimated contract value and item scope for this tender?

Estimated contract value is ₹200,000 for 8 dining ware items including Full Plate, Quarter Plate, Rice Plate, Tea Saucer with Cap, Bowl, Coffee Mug, Ashtray, and Beer Mug; detailed unit pricing per item not disclosed in the tender data.