GEM

Indo Tibetan Border Police refined sugar tender Shimla Himachal Pradesh IS 1151 Q3 2025

Posted

29 Oct 2025, 05:47 pm

Deadline

19 Nov 2025, 06:00 pm

EMD

₹28,420

Location

SHIMLA , HIMACHAL PRADESH

Progress

Issue29 Oct 2025, 05:47 pm
AwardPending
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Quantity

24500

Bid Type

Two Packet Bid

Key Highlights

  • • IS 1151 (Q3) compliance required for refined sugar
  • • EMD amount: ₹28,420 with specified payment method
  • • 25% quantity variation right during and after contract
  • • OEM turnover criterion applies; highest bid OEM must meet turnover thresholds
  • • Delivery timing governed by original delivery period with extension rule
  • • Mandatory certificates and financial documents must be uploaded
  • • Only supply of goods; no installation or services

Tender Overview

The Indo Tibetan Border Police (ITBP) in Shimla, Himachal Pradesh invites bids for the supply of refined sugar conforming to IS 1151 (Q3). The scope is strictly the supply of goods, with an EMD of ₹28,420 and no BOQ quantities published. Bidders must meet turnover criteria for the last three financial years and provide OEM turnover documentation. The tender includes an option clause allowing up to a 25% quantity variation at contracted rates, with delivery time calculations linked to original delivery periods. This procurement emphasizes compliance with IS 1151 (Q3) standards and supplier capability to supply refined sugar in the specified regime.

Technical Specifications & Requirements

  • Product: Refined sugar conforming to IS 1151 (Q3)
  • Category: Food-grade sugar suitable for government procurement
  • EMD: ₹28,420 to accompany bid submission
  • Scope: Only supply of Goods (no works or services)
  • Turnover: Bidder and OEM must meet minimum average annual turnover over the last 3 years; provide audited balances or CA certificate
  • OEM requirement: OEM turnover criteria apply; for bunch bids, the OEM of the highest bid value must meet this criterion
  • Certifications: Upload required certificates as per bid guidelines; ensure IS 1151 Q3 compliance and related documentation
  • Delivery: Delivery period as per original order; option clause may extend delivery up to the original duration with a minimum 30 days; additional time formula applies
  • Documentation: Submit essential GST, PAN, experience certificates, financial statements, and EMD documents with bid

Terms, Conditions & Eligibility

  • EMD: ₹28,420 (to be deposited as specified in bid)
  • Turnover: Minimum average annual turnover over the last 3 years; proof via audited statements or CA certificate
  • OEM Turnover: OEM of offered product must meet turnover criteria; in multi-source bids, OEM with highest bid value must comply
  • Delivery Terms: Option to increase quantity by up to 25% during contract; delivery time calculated as (additional/original) × original delivery period, min 30 days
  • Certificates: All required certificates and documents must be uploaded with bid; missing certificates may lead to rejection
  • Scope: Only supply of goods; no installation or additional services
  • Compliance: Bidders must adhere to ATC, Corrigendum (if any) and bid document requirements

Key Specifications

  • Product/service name: Refined sugar

  • Standard: IS 1151 (Q3)

  • EMD: ₹28,420

  • Scope: Supply of Goods only

  • Manufacturer/OEM turnover compliance for last 3 years

Terms & Conditions

  • Up to 25% quantity variation allowed at contracted rates

  • Turnover criteria to be satisfied by bidder and OEM

  • Delivery period based on original order with potential extension

Important Clauses

Payment Terms

EMD amount ₹28,420; payment terms as per bid document and ATC; ensure timely submission with bid

Delivery Schedule

Delivery period calculated from last date of original delivery order; extension rules apply with minimum 30 days

Penalties/Liquidated Damages

LD provisions, if any, as per contract and bid terms; adhere to delivery commitments

Bidder Eligibility

  • Audited turnover evidence for the last 3 years (or CA certificate) meeting minimum criteria

  • IS 1151 (Q3) compliant refined sugar capability

  • OEM turnover criterion satisfied (highest bid value OEM)

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Audited financial statements for the last three financial years or CA certificate detailing turnover

4

EMD submission proof (demand draft or online transfer receipt)

5

Technical bid documents demonstrating IS 1151 (Q3) compliance

6

OEM authorization / supplier authorization for the offered refined sugar

7

Experience certificates for similar sugar supply projects (if available)

8

Any other certificates requested in ATC / Corrigendum

Frequently Asked Questions

How to bid for refined sugar IS 1151 Q3 tender in Shimla for ITBP 2025

Bidders must submit GST, PAN, audited turnover for the last 3 years, EMD ₹28,420, IS 1151 (Q3) compliance certificates, and OEM authorization. Ensure the experience evidence demonstrates prior sugar supply and upload all documents with the bid as per ATC and Corrigendum.

What documents are required for ITBP refined sugar tender in Shimla 2025

Required documents include GST registration, PAN, audited financial statements or CA turnover certificate for last 3 years, EMD proof of ₹28,420, IS 1151 (Q3) compliance certificates, OEM authorization, and relevant experience certificates; upload per bid conditions.

What are the IS 1151 (Q3) standards for refined sugar in this bid

The tender requires refined sugar conforming to IS 1151 with Q3 quality grade. Submit certification proving IS 1151 (Q3) compliance, along with supplier quality documentation and any batch testing reports if available.

When is the delivery period and option clause for ITBP sugar tender

Delivery period starts from the last date of the original delivery order. The purchaser may increase quantity up to 25% and extend delivery time using the option clause; additional time computed by (additional/original) × original period, minimum 30 days.

What is the EMD amount for the ITBP refined sugar bid 2025

The EMD for this bid is ₹28,420. Bidder must deposit through the specified method in the bid documents; failure to provide EMD will render the bid non-responsive.

What are OEM turnover requirements for the refined sugar tender

Both bidder and OEM must meet minimum average annual turnover over the last 3 years, evidenced by audited balance sheets or CA certificate; in bunch bids, OEM with the highest bid value must satisfy the turnover criterion.

What documents prove eligibility for sugar supply bid in Shimla

Eligibility relies on turnover proof, IS 1151 (Q3) compliance, OEM authorization, and experience certificates; ensure submission of GST, PAN, EMD, and all certificates per ATC and Corrigendum to avoid rejection.

How to ensure IS 1151 Q3 compliance in bid submission

Obtain formal IS 1151 (Q3) certification from a recognized body, include batch test reports or supplier declarations, and attach product specifications, packaging, and quality control processes demonstrating Q3 compliance.