GEM

Hqids Department of Military Affairs Caping Casing and Electrical Components Tender 2025 - U Pin 4-8mm, LED Strips, Flexible Wire

Posted

25 Oct 2025, 02:30 pm

Deadline

04 Nov 2025, 03:00 pm

Location

DARJEELING , WEST BENGAL

Progress

Issue25 Oct 2025, 02:30 pm
AwardPending
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Quantity

230

Categories 5

STRIP FLEXIBLE WIRE FLEXIBLE PIPE INSULATED WIRE WIRE

Tender Overview

The opportunity is issued by the Hqids under the Department Of Military Affairs and covers the procurement of multiple electrical and wiring components, including Caping Casing, U Pin 4mm/6mm/8mm, Flexible Pipe, Water Fall Multi Colour, Ladi Multi Colour 25 mtr, LadiWarm Light 25 mtr, Strip LED 50 Mtr Warm, and Flexible Wire. The estimated quantity and value are not disclosed, but the scope encompasses ten items across a single procurement package. The tender emphasizes supply of standard-compliant electrical accessories suitable for military or defense-related installations, with a focus on consistency across color variants and lengths. A key differentiator is the inclusion of an option clause allowing up to 25% quantity variation at contracted rates, and a flexible delivery extension framework. Bidders should prepare to align with extended delivery timelines and scalable quantities. This tender signals a structured supply contract for electrical fittings and lighting components to support defense infrastructure.

Technical Specifications & Requirements

  • Category: Electrical fittings and decorative/functional wiring components (Caping Casing, U Pins, LED strips, flexible wires, multi-color lighting products)
  • Items mentioned: 10 items in total; exact SKUs/BOQ details not provided
  • Delivery framework: Option to increase/decrease quantity up to 25%; delivery period adjustments based on order and extended period calculations
  • Standards/Compliance: Not specified in available data; bidders should seek alignment with internal military procurement standards, if applicable
  • EMD/Value: No explicit EMD amount or estimated value disclosed in the data; bidders should verify during pre-bid clarification
  • Location: Jurisdiction is implied to be within India under the Department Of Military Affairs; exact site locations not disclosed
  • Quality/Testing: No particular testing standards listed in data; consider typical defense-grade electrical components QA processes
  • Timeline: Delivery timelines are contingent on original order dates and option period adjustments; concrete delivery windows are not provided
  • Documentation: Basic terms indicate standard procurement documentation will be required; OEM authorizations may be needed if items are brand-specific

Terms, Conditions & Eligibility

  • EMD: Not specified in the provided data; bidders should verify the exact amount and payment method in the tender documents
  • Delivery: Flexible delivery terms with an option to extend based on quantity adjustments; minimum 30 days for extended delivery, subject to original delivery period
  • Option Clause: Quantity variation up to 25% during contract and currency of contract; delivery calculations follow (Increased quantity ÷ Original quantity) × Original delivery period
  • Payment Terms: Not specified here; bidders should await formal terms in the tender schedule
  • Experience/Turnover: Not specified; bidders should fulfill standard defense procurement eligibility and provide relevant supply experience if requested
  • Documents: GST, PAN, experience proofs, financial statements, OEM authorizations may be required; verify exact list in terms
  • Penalties/Warranty: Not detailed in the data; check for LD or warranty clauses in the full terms
  • Security/Compliance: Ensure compliance with organizational terms and any defense-specific procurement requirements

Key Specifications

  • Product/service names: Caping Casing, U Pin 4mm/6mm/8mm, Flexible Pipe, Water Fall Multi Colour, Ladi Multi Colour 25 mtr, LadiWarm Light 25 mtr, Strip LED 50 Mtr Warm, Flexible Wire

  • Quantities/values: Not disclosed; total items = 10; no numeric BOQ quantities provided

  • EMD/Value: Not disclosed; verify during bid submission

  • Experience: Not specified; standard defense procurement eligibility applies

  • Quality/Standards: No explicit standards listed; confirm if IS/ISO/defense specs required

  • Delivery: Option to adjust quantity up to 25%; delivery period calculations based on original and extended periods

  • Warranty/Support: Not specified; verify post-purchase support requirements

Terms & Conditions

  • Key Term 1: 25% quantity variation rights during contract and currency of contract

  • Key Term 2: Delivery period adjustments based on quantity changes with minimum 30 days

  • Key Term 3: Documentation and standard bid compliance required (GST, PAN, OEM authorizations)

Important Clauses

Payment Terms

Detailed payment terms to be provided in tender schedule; ensure alignment with supply milestones and EMD requirements

Delivery Schedule

Delivery timeline linked to original delivery order; extended period calculated by (Increased quantity ÷ Original quantity) × Original delivery period

Penalties/Liquidated Damages

Penalties, LD, or performance bonds to be defined in full tender terms; bidders should prepare for standard procurement penalties

Bidder Eligibility

  • Evidence of experience in supplying electrical components or defense-related fittings

  • Valid GST registration and PAN card

  • Financial stability as evidenced by financial statements

  • OEM authorization or authorized distributor status for key items (if brand-specific)

  • Compliance with any internal military procurement standards

Bill of Quantities (BOQ) 10 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Caping Casing Caping Casing 100 pieces buyerweu24 15
2 U Pin 6mm U Pin 6mm 10 pkt buyerweu24 15
3 U Pin 8mm U Pin 8mm 10 pkt buyerweu24 15
4 U Pin 4mm U Pin 4mm 5 pkt buyerweu24 15
5 Flexible Pipe Flexible Pipe 10 pieces buyerweu24 15
6 Water Fall Multi Colour Water Fall Multi Colour 30 pieces buyerweu24 15
7 Ladi Multi Colour 25 mtr Ladi Multi Colour 25 mtr 30 pieces buyerweu24 15
8 LadiWarm Light 25 mtr LadiWarm Light 25 mtr 30 pieces buyerweu24 15
9 Strip LED 50 Mtr Warm Strip LED 50 Mtr Warm 3 pieces buyerweu24 15
10 Flexible Wire Flexible Wire 2 roll buyerweu24 15

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Required Documents

1

GST certificate

2

PAN card

3

Experience certificates for similar electrical component supply

4

Financial statements (annual report or turnover certificate)

5

EMD/Security deposit document (as specified in tender)

6

Technical bid documents (compliance to standards, product datasheets)

7

OEM authorizations or authorized distributor Certificates

8

Any other documents specified in the Terms and Conditions

Frequently Asked Questions

How to bid for the Hqids electrical components tender in Delhi 2025?

Bidders must submit GST, PAN, financial statements, experience certificates, and OEM authorizations. Ensure EMD is provided as specified in the tender docs, and comply with the 25% quantity variation clause. Review delivery terms and extension calculations before submission.

What documents are required for the Department of Military Affairs procurement?

Required docs typically include GST certificate, PAN, company financials, experience certificates for similar supply, OEM authorization, technical datasheets, and bid security. Verify any organization-specific forms within the tender schedule and upload scanned copies with the technical bid.

What are the basic technical expectations for Caping Casing and U Pins?

While explicit specs are not listed, suppliers should align with standard electrical fittings quality and defense procurement practices. Provide datasheets for Caping Casing and U Pins in 4mm/6mm/8mm, confirm material grade, finish, and compatibility with LED wiring kits, and ensure consistent dimensional tolerances.

When is the delivery window for quantity adjustments under this tender?

Delivery periods begin from the last date of the original delivery order. If quantities change, extended delivery time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days, and may extend up to the original period during option enforcement.

What are the EMD requirements for this Hqids procurement?

The tender data does not specify the EMD amount. Bidders should refer to the tender documents for the exact EMD value, acceptable payment method, and whether online or DD submission is required, ensuring it accompanies the bid.

Which items are included under this Dept of Military Affairs tender?

The scope includes Caping Casing, U Pins (4mm/6mm/8mm), Flexible Pipe, Water Fall Multi Colour, Ladi Multi Colour 25 mtr, LadiWarm Light 25 mtr, Strip LED 50 Mtr Warm, and Flexible Wire, across 10 items in total with unspecified quantities.

What standards or certifications are expected for electrical components?

The tender data lacks explicit standards. Bidders should supply IS/ISO compliance where applicable and provide product datasheets. If brand-specific, include OEM certifications and any defense-grade verification to meet internal procurement requirements.

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