GEM

Hqids Department Of Military Affairs Fitness Equipment Tender 2025 Rajasthan ISI/IWF Compliant

Posted

28 Oct 2025, 01:16 pm

Deadline

07 Nov 2025, 12:00 pm

Location

SOUTH ANDAMANS , ANDAMAN & NICOBAR

Progress

Issue28 Oct 2025, 01:16 pm
AwardPending
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Quantity

17

Category

Rubberized Weight Dumbbells

Bid Type

Two Packet Bid

Categories 3

BAR DUMBBELLS MEDICINE

Tender Overview

Organization: Hqids under the Department Of Military Affairs. Procurement for a range of fitness equipment including Swiss Gym Ball, Medicine Ball, Rubberized Weight Plates, Weightlifting Bar and Collars, Rubberized Weight Dumbbells, and Exercise Band (Theraband). There is no stated start/end date or location in the data; the tender emphasizes standard-compliant, government-grade gym gear with testing and certification requirements. Unique aspects include supplier obligations for test reports, advance samples, and a 25% quantity option during contract execution. The scope targets complete gym setups with rubber-coated weights and bars meeting specific performance and safety criteria. This is a government procurement aimed at military-affiliated fitness infrastructure.

Technical Specifications & Requirements

  • Product categories: Rubberized plates (kg), dumbbells (kg), bars (length, diameter), bands, balls (size/weight), and accessories (collars, knurling).
  • Certifications & testing: Availability of test reports from govt/NABL/ILAC accredited labs covering all parameters; copies of all certifications to be provided on demand at supply time; product to conform to IWF/IWLF requirements; advance sample(s) may be required before supply.
  • Materials & construction: Plates must be rubber coated with steel inside; dumbbells also rubber coated with steel inside; bars and sleeves specifics include length, diameter, grip dimensions, and knurling details. Surface finish and handle design are specified under “Other Requirements.”
  • Dimensions & performance: Dimensions such as plate weight in kg, bar length, bar diameter, sleeve length, grip diameter, rim diameter; knurling on grip; shape and mass of dumbbells; standard sizes and material types to be declared.
  • Warranty: Explicit warranty terms in years; ongoing performance guarantees for coatings and mechanical integrity.
  • Advance sample: Advance samples to be provided for buyer approval prior to commencement.

Terms, Conditions & Eligibility

  • EMD: Noted as a bidder requirement; ensure availability and submission with bid documents.
  • Delivery flexibility: Option to increase/decrease quantity up to 25% of bid quantity; extended delivery period calculations apply with minimum 30 days.
  • Service centers: Functional service center in each consignee state; establishment within 30 days of contract award; payment release upon submission of service center evidence.
  • GST & registration: Valid GST certificate with correct HSN code; firm must be GST-registered in the consignee state; MSME registration may be considered; supplier must not be blacklisted.
  • Documentation: GST, PAN, experience certificates, financial statements, EMD documents, OEM authorizations, and technical compliance documents as required.
  • Warranty & penalties: Warranty terms per product; penalties/LD clauses apply for delays or non-conformance as defined in procurement terms.

Key Specifications

  • Product names and categories: Swiss Gym Ball, Medicine Ball, Rubberized Weight Plates, Weightlifting Bar, Collars, Rubberized Dumbbells, Exercise Band

  • Quantities/estimated value: Not specified in data; procurement scope implied via itemised gym equipment

  • EMD/estimated value: EMD amount not disclosed in data

  • Standards/certifications: IWF/IWLF conformity; NABL/ILAC lab test reports; ISI/other national standards as applicable

  • Delivery/installation: Service centers in each state; 30 days for establishing service center post-award

  • Experience: Prior supply of gym equipment and compliance with performance parameters

Terms & Conditions

  • 25% quantity variation right at contract award or during currency with 30-day minimum extension

  • Functional service centers required in each consignee state; establishment within 30 days

  • GST registration with valid HSN code; anti-blacklisting verification; supplier to provide OEM authorizations

Important Clauses

Payment Terms

Payment release contingent on documentary evidence of functional Service Centre and compliance with delivery terms; EMD submission required.

Delivery Schedule

Delivery period calculated from last date of original delivery order; extended period for option quantity following the specified formula with minimum 30 days.

Penalties/Liquidated Damages

Penalties applicable for delays and non-compliance per agency terms; LD/penalties to be specified in final contract.

Bidder Eligibility

  • Valid GST registration with proper HSN code

  • Not blacklisted by any government organization

  • Demonstrated experience in supplying gym and fitness equipment to government/military bodies

Technical Specifications 12 Items

Item #1 Details

View Catalog
Category Specification Requirement
Construction Thickness 25.21
Construction Colour Grey, Blue
Construction Standard Size 75.0
Construction Material PVC
Construction Maximum User Weight 120.0

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Required Documents

1

GST registration certificate with valid HSN code

2

PAN card of bidder

3

Experience certificates for similar gym equipment supply

4

Financial statements (last 2–3 years)

5

EMD/Security deposit proof

6

Technical bid documents and product compliance certificates

7

OEM authorization letters and product approvals

8

Advance sample submission documentation (if applicable)

Frequently Asked Questions

How to bid for fitness equipment tender in Andaman and Nicobar 2025?

Bidders must submit GST registration with valid HSN, PAN, experience certificates, financial statements, EMD, OEM authorizations, and technical compliance documents. Ensure NABL/ILAC lab test reports and conformity to IWF/IWLF standards; provide advance samples where required and comply with the 25% quantity option terms.

What documents are required for the gym equipment procurement bid 2025?

Required documents include GST certificate with HSN, PAN, experience certificates for similar supply, financial statements, EMD proof, technical bid and product certifications, OEM authorizations, and evidence of service centers in consignee states. All documents must be current and verifiable.

What standards apply to weights and bars in this tender?

Products must align with IWF/IWLF federation requirements; ensure rubber-coated plates with steel cores, rubber-coated dumbbells, precise bar dimensions (length, diameter, grip), knurling specification, and accurate sleeve dimensions; submit compliance certificates with bid.

When is the delivery window for the 25% quantity option?

Delivery timing follows the original last delivery date plus extended time calculated as (additional quantity ÷ original quantity) × original period, with a minimum extension of 30 days; extensions may occur during contract currency per purchaser discretion.

What is required for service centers in the consignee state?

Bidder must have or establish a functional service center in each consignee state; post-award, provide documentary evidence; payment release contingent on service center readiness and performance commitments.

How to verify EMD and payment terms for government gym equipment tenders?

EMD amount details are specified in tender terms; ensure submission with bid; payment terms typically release after verification of delivery and compliance; align with supplier terms and contract accordingly.

What are the advance sample requirements for this bid?

Advance samples must be provided for buyer approval before commencement of supply; this requirement applies to orders placed against bid, not direct purchases; arrange samples per product category with compliance documentation.