GEM

PGI Chandigarh Printing Services Tender for File Covers, Patient Data Sheets & Radiotherapy Cards 2025

Posted

25 Oct 2025, 11:21 am

Deadline

10 Nov 2025, 04:00 pm

Location

CHANDIGARH , CHANDIGARH

Progress

Issue25 Oct 2025, 11:21 am
AwardPending
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Quantity

25000

Bid Type

Two Packet Bid

Key Highlights

  • • Specific item quantities and sizes for four printing products
  • • First installment delivery within 30 days from contract date
  • • Sample submission requirement: 01 per item in sealed envelope
  • • FDR-based performance security option allowed in place of PBG
  • • 25% contract quantity/duration flexibility pre- and post-award
  • • MSME/NSIC EMD exemption eligibility with certificate
  • • Silent on explicit payment terms; indicative phased deliveries aligned to user dept
  • • Location: Chandigarh; Organization: PGI Chandigarh; Government health sector printing contract

Categories 2

SERVICES PRINTING SERVICES

Tender Overview

The Post Graduate Institute of Medical Education and Research (PGI) Chandigarh invites bids for paper-based printing services and related materials. The scope covers multiple printed items: RT OPD file covers (11"x14", light pink, 138 GM), Patient Data Sheets (9"x11", 70 GSM, 2-fold), Progress Sheets (Legal size, 70 GSM, double-sided), and Radiotherapy treatment cards (8"x11", 150 GSM, yellow). Quantities: 10,000 file covers, 5,000 data sheets, 5,000 progress sheets, 5,000 radiotherapy cards. First installment due within 30 days; payment terms not fully specified. Sample submission is mandatory (1 sample per item) with clear labeling. The contract includes a 25% quantity/duration flex, and FDR-based performance security options. Location is Chandigarh, with government procurement scope for hospital/clinical documentation printing.

Technical Specifications & Requirements

  • Item 1: RT OPD File Covers – 11"x14" ±1 cm, light pink, 138 GM, with 2 metal clips; 10,000 units.
  • Item 2: Patient Data Sheets – 9"x11" ±1 cm, 70 GSM, 2-fold folding; 5,000 units.
  • Item 3: Progress Sheets – Legal size, 70 GSM, double-sided printing; 5,000 units.
  • Item 4: Printed Radiotherapy Treatment Cards – 8"x11" ±1 cm, 150 GSM, yellow; 5,000 units; 2 installments (1st within 30 days).
  • Sample submission: 01 sample per item in sealed envelope addressed to PGI Chandigarh; rejection for missing samples.
  • Delivery expectation: phased as required by user department; ensure sample and production timelines align with contract.
  • Standards/certifications: not explicitly specified; bidders should demonstrate printing quality and material compliance.
  • Brand/OEM: no explicit brand requirement; focus on paper grades and finish.
  • Payment terms: not fully disclosed; interest in fixed-fee or milestone payments; PBG/FDR alternative allowed.

Terms, Conditions & Eligibility

  • EMD: Exemption possible for MSME/NSIC with proper certificate; otherwise not specified here.
  • Experience: Requires experience with government/PSU or renowned private organizations prior supply.
  • Delivery: 30-day milestone for first installment; subsequent deliveries based on user department needs.
  • Sample rules: samples required (01 per item) and must be submitted in sealed packaging; non-submission leads to rejection.
  • Security: FDR-based performance security allowed; must be pledged in bidder’s name and delivered within 15 days of award.
  • Quantity flexibility: contract quantity/duration can vary up to 25% before issuance and after; bidder must accept changes.
  • Documentation: standard GST, PAN, and company registration details likely required; OEM authorizations may be needed depending on terms.
  • Penalties: not explicitly specified; vendors should prepare for potential performance-based penalties per contract norms.

Key Specifications

  • RT OPD File Covers: 11" x 14" ±1 cm; weight 138 GM; light pink; 2 metal clips; quantity 10,000

  • Patient Data Sheets: 9" x 11" ±1 cm; weight 70 GSM; 2-fold (folding); quantity 5,000

  • Progress Sheets: Legal size; weight 70 GSM; double-sided print; quantity 5,000

  • Radiotherapy Cards: 8" x 11" ±1 cm; weight 150 GSM; color Yellow; quantity 5,000; 1st installment in 30 days

Terms & Conditions

  • EMD/Exemption: MSME/NSIC certificate to exempt EMD; otherwise provide standard EMD

  • Delivery: 30 days for first installment; remaining as required by user department

  • Sample/Labelling: samples must be submitted and labeled per bid instructions

Important Clauses

Payment Terms

Payment details not fully specified; seek clarity on milestone payments and any advance against delivery

Delivery Schedule

First installment due within 30 days; subsequent deliveries as per user department requirements

Penalties/Liquidated Damages

No explicit LD% provided; bidders should negotiate standard LD terms or apply GeM GTC norms

Bidder Eligibility

  • Experience in supplying government or PSU printing/packaging

  • Ability to deliver printed materials with specified sizes and weights

  • Compliance with EMD/NSIC/MSME exemptions and sample submission requirements

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Required Documents

1

Experience certificates for supply to Govt/PSU or renowned private organizations

2

EMD/Exemption certificate if MSME/NSIC registered

3

GST registration certificate

4

PAN card

5

Technical bid documents

6

OEM authorization (if applicable)

7

Supply/Purchase orders or proof of prior engagements

Frequently Asked Questions

How to bid for PGI Chandigarh printing tender in 2025 for medical records?

Bidders must submit Experience certificates for govt/PSU supply, MSME/NSIC EMD exemption if eligible, GST and PAN, technical bid, OEM authorizations if required, and 01 sample per item. Ensure delivery timelines align with first installment in 30 days and provide FDR-based security if not using a PBG.

What documents are required for the PGI Chandigarh printing procurement?

Required documents include Experience certificates of similar supply, MSME/NSIC EMD exemption certificate if applicable, GST registration, PAN card, technical bid, OEM authorization, and any past purchase orders or contracts demonstrating capacity to deliver the four listed items.

What are the exact item specifications for file covers and radiotherapy cards?

RT OPD File Covers must be 11"x14" ±1 cm, 138 GM, light pink, with 2 metal clips; Radiotherapy cards are 8"x11" ±1 cm, 150 GSM, yellow; 5,000 units; legal-size progress sheets of 70 GSM; patient data sheets 9"x11" ±1 cm, 70 GSM, 2-fold.

What is the delivery timeline for first installment in this tender?

The contract requires the seller to deliver the first installment within 30 days from the date of issue of the contract, after which remaining deliveries will be scheduled per user department requirements.

Are there any EMD exemptions for MSME/NSIC applicants for this printing contract?

Yes, if the bidder is registered under MSME or NSIC, an EMD exemption certificate must be enclosed. Otherwise, standard EMD may be applicable per government procurement norms.

What is the required sample submission process for this tender?

Submit 01 sample per item in sealed envelopes, clearly labeled with product name, bid number, and firm details. Samples must reach the Sample Store at PGI Chandigarh by the due date; samples missing lead to rejection.