GEM

Gujarat State Commission For Women Gandhinagar Event Management Tender 2025 - National Seminar & Exhibition Services (IS/ATC) Registration

Posted

18 Oct 2025, 04:32 pm

Deadline

03 Nov 2025, 05:00 pm

Location

DOHAD , GUJARAT

Progress

Issue18 Oct 2025, 04:32 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

16

Bid Type

Two Packet Bid

Key Highlights

  • • Organization requires end-to-end Event/Seminar/Exhibition management services at a national level from the Gujarat State Commission For Women.
  • • 25% contract quantity or duration flexibility is allowed at the time of contract issuance and remains capped at 25% post-issuance.
  • • Scope includes conceptualization, planning, staffing, coordination, participation arrangements, venue development, and complete execution.
  • • No BOQ items present; bidders must infer scope from tender description and ATC terms.
  • • ATC/uploaded document may contain additional mandatory clauses and compliance requirements.
  • • No technical specifications or standards are listed; bidders should rely on standard event management industry practices and government procurement norms.
  • • Delivery location is Gandhinagar, Gujarat; national-level delivery is implied by the category.

Categories 2

LIAISONING SERVICE DEVELOPMENT

Tender Overview

The procuring organization is the Gujarat State Commission For Women Gandhinagar under the Women And Child Development Department Gujarat. The tender covers Event/Seminar/Workshop/Exhibition Management Services at a national level, including conceptualization, planning, staffing, coordination, venue development, and complete execution. While no BOQ items are listed, the scope emphasizes end-to-end event management and participation arrangements. The procurement location is in Gujarat, with a flexible contract quantity/duration clause up to 25%. The opportunity targets suppliers capable of rapid mobilization for large-scale events and multi-department coordination.

Technical Specifications & Requirements

  • Category: Event/Seminar/Exhibition management services (national scope) including coordination, staffing, venue development, and complete execution.
  • Scope elements: Conceptualization, planning, coordination, staffing, participation arrangements, venue development, complete event execution.
  • BOQ: Total Items: 0 (no itemized quantities available).
  • ATC/ATD terms: Buyer added terms permit a quantity or duration adjustment up to 25% at contract issue; post-issuance, adjustments also limited to 25%. ATC document uploaded for bidder reference.
  • Standards/Compliance: None specified in the data; bidders should rely on standard event management practices and any organization-specific compliance.
  • Location/Delivery: Gandhinagar, Gujarat; national-level scope as per tender category.

Terms, Conditions & Eligibility

  • EMD: Not specified in data; bidders should verify exact amount in ATC and tender docs.
  • Delivery Schedule: Flexible due to 25% quantity/duration adjustment rule; exact timelines to be defined in award.
  • Payment Terms: Not detailed in the available data; bidders should refer to ATC for payment schedule and milestones.
  • Documents: Submit standard bid documents including GST registration, PAN, experience certificates, and financial statements; ensure compliance with any OEM authorizations if required.
  • Warranty/Penalties: No penalty terms listed in the provided data; verify in ATC and contract.
  • Eligibility Criteria: Experience in national-level event management and ability to mobilize staff, venues, and logistics; compliance with applicable Gujarat government procurement norms.

Key Specifications

  • Product/Service: End-to-end event management for national seminars, exhibitions, and workshops

  • Scope: Conceptualization to complete execution, staffing, venue development, participation arrangements

  • Quantity/Durations: 25% increase/decrease allowed at contract issuance; further adjustments capped at 25%

  • Delivery Location: Gandhinagar, Gujarat with national-level applicability

  • BOQ Status: 0 items listed; rely on tender description and ATC terms for scope

Terms & Conditions

  • 25% quantity/duration adjustment allowed at contract issuance and subsequently limited to 25%

  • ATC document uploaded; review for additional mandatory terms and compliance

  • No BOQ items; detailed scope derived from tender description and ATC

Important Clauses

Payment Terms

Payment terms are not specified in the provided data; bidders must consult ATC for milestones and schedule

Delivery Schedule

Delivery schedule will be influenced by 25% quantity/duration adjustment; exact timelines to be defined in contract

Penalties/Liquidated Damages

No LD details in current data; verify in ATC and contract during bid submission

Bidder Eligibility

  • Experience in national-level event management for government or public sector entities

  • Ability to mobilize staffing, venue development, and logistics for large-scale events

  • Compliance with Gujarat government procurement norms and GST/PAN requirements

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Required Documents

1

GST Registration Certificate

2

Permanent Account Number (PAN) Card

3

Experience Certificates for national-level events

4

Financial Statements (last 2-3 years)

5

EMD/Security Deposit as specified in ATC

6

Technical Bid/Compliance Certificate

7

OEM Authorizations (if required by ATC)

8

Company Registration/Incorporation Certificate

9

Any other documents requested in ATC

Frequently Asked Questions

How to bid for event management tender in Gandhinagar Gujarat 2025?

Bidders should review the ATC document for mandatory terms, ensure GST registration and PAN, prepare experience certificates for national-level events, and submit the required bid documents. The tender covers end-to-end event management including staffing, venue development, and complete execution. Ensure compliance with 25% quantity/duration flexibility at contract issuance.

What documents are required for Gujarat Women and Child Development event bid 2025?

Required submissions typically include GST certificate, PAN card, company registration, experience certificates for similar national events, financial statements, EMD (if applicable), and technical bid. OEM authorizations may be needed; consult the ATC for exact list and format before submission.

What are the technical scope details for the Gandhinagar event management tender?

The scope includes conceptualization to complete execution, including staffing, coordination, participation arrangements, and venue development. There are no BOQ items; bidders must align proposals to the tender description and ATC terms, ensuring national-level event delivery readiness.

When is the delivery timeline for the Gujarat event management contract?

Exact timelines are not specified in the data and will be defined in the award contract. Expect delivery schedules to accommodate national-level events with flexibility governed by the 25% adjustment clause at contract issuance.

What is the EMD requirement for this event tender in Gujarat?

The EMD amount is not provided in the current tender data. Bidders should verify the EMD value and payment method in the ATC document or tender portal before submission.

Which standards or certifications are required for this event management tender?

No specific technical standards are listed in the tender data. Bidders should demonstrate governance, safety, and event management best practices, and comply with applicable government procurement norms and regional guidelines.

What is the scope of the 25% quantity/duration adjustment clause?

The buyer can adjust contract quantity or duration by up to 25% at the time of issue, and once issued, adjustments remain capped at 25%. Bidders must accept revised scope without dispute.

How to verify bidder eligibility for national-level event bids in Gujarat?

Verify eligibility by demonstrating prior experience in national-level events, staff mobilization capability, and compliance with GST/PAN and financial stability; review ATC and any OEM authorizations required to confirm eligibility.