GEM

Earth Sciences Secretariat Miniature Oceanographic Models Tender Hyderabad INCOIS 2025

Posted

27 Oct 2025, 05:39 pm

Deadline

17 Nov 2025, 06:00 pm

Location

HYDERABAD , TELANGANA

Progress

Issue27 Oct 2025, 05:39 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

22

Category

Argo Float Model1

Bid Type

Two Packet Bid

Key Highlights

  • • Inclusion of ISD (Argo Float, Slocum Glider, Wave Rider Buoy, Flux Mooring System) miniature models
  • • 1-year standard warranty coverage from delivery and acceptance
  • • Advance payment terms: 30% with ABG 110% valid 14 months; 60% on delivery; 10% post-warranty
  • • Option to increase quantity by up to 25% during contract and currency of contract
  • • Dedicated toll-free service line and escalation matrix required
  • • INCOIS Hyderabad as delivery/acceptance location under Earth Sciences Secretariat
  • • Six items listed in BOQ with non-disclosed item quantities

Categories 2

MOORING VESSEL DOCKING SERVICE

Tender Overview

Earth Sciences Secretariat seeks supply of miniature oceanographic instrument models, including Argo Float, Slocum Glider, Wave Rider Buoy, and Flux Mooring System, for INCOIS, Hyderabad. The scope covers six items with a standard 1-year warranty from delivery and acceptance. The procurement includes structured payment terms: 30% advance on order acceptance with ABG (110% of advance) valid 14 months; 60% on delivery; 10% after warranty completion. The package emphasizes post-sale service, escalation channels, and a dedicated support line. The contract allows quantity variation up to 25% during order and currency of contract, with delivery timelines linked to last delivery order date and extended periods pro-rated. This tender is issued by the Earth Sciences Secretariat under the Department of Earth Sciences for INCOIS in Hyderabad, Telangana.

Technical Specifications & Requirements

  • Product scope: miniature models of oceanographic instruments (Argo Float, Slocum Glider, Wave Rider Buoy, Flux Mooring System)
  • Warranty: 1-year standard warranty on all models from delivery/acceptance
  • Delivery & acceptance: completion of delivery with original signed invoice, test certificates, and pre-shipment QC pass
  • Payment schedule: 30% advance with ABG 110% valid 14 months; 60% on delivery; 10% post-warranty; net after statutory deductions
  • Support: dedicated toll-free/service escalation matrix required
  • Penalties: standard escalation and warranty response within 7 working days but specific LD terms not disclosed
  • BoM data: six items in BOQ with no quantitative values; procurement targets core models only

Terms, Conditions & Eligibility

  • EMD/guarantee: not explicitly stated in data; supplier must provide advance bank guarantee for advance payment
  • Delivery terms: delivery schedule aligned to order date with option for 25% quantity variation
  • Warranty/after-sales: 1-year warranty; warranty service within 7 working days of notification
  • Documentation: GST, PAN, experience certificates, financial statements, OEM authorizations, test certificates, and Q.C. pass certificates
  • Escalation: mandatory escalation matrix and toll-free service line
  • Eligibility: bidders must meet product and service capability for miniature oceanographic instrument models

Key Specifications

  • Product category: miniature oceanographic instrument models

  • Scope includes: Argo Float, Slocum Glider, Wave Rider Buoy, Flux Mooring System

  • Warranty: 1 year from delivery/acceptance

  • Delivery: per order with acceptance certificates and QC pass

  • Payment terms: 30% advance with ABG 110% for 14 months; 60% on delivery; 10% after warranty

  • Support: dedicated toll-free number and escalation matrix

Terms & Conditions

  • EMD and guarantee to be provided per advance payment structure

  • Delivery quantity may vary up to 25% during contract and currency

  • Warranty and post-warranty payment terms tied to acceptance and QC certificates

Important Clauses

Payment Terms

30% advance with ABG 110% valid 14 months; 60% on delivery; 10% after warranty; net payment after statutory deductions

Delivery Schedule

Delivery aligned to last delivery order date; option to extend with increased quantity; pro-rated additional time minimum 30 days

Penalties/Liquidated Damages

Warranty response within 7 working days; LD terms not specified in data; escalation matrix required

Bidder Eligibility

  • Experience in supplying miniature oceanographic instrument models

  • Capability to provide OEM authorizations (if applicable)

  • Financial stability evidenced by recent financial statements

Bill of Quantities (BOQ) 6 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Argo Float Model1 Supply of Argo Float Miniature Model as per scale given in section five of tender doccument along with oneyear standard warranty 5 nos rvgincois 150
2 Glider Model 2 Supply of Glider Miniature Model as per scale given in section five of tender doccument along with oneyear standard warranty 5 nos rvgincois 150
3 Wave Rider Model 3 Supply of Wave Rider Buoy Miniature Model as per scale given in section five of tender doccument along with One Year Standard warranty 5 nos rvgincois 150
4 Mooring Model Supply of Flux Mooring Miniature Model Custom Scale along with one year standard warranty 5 nos rvgincois 150
5 Pakaging shipping 5 Pakaging and Shipping 1 nos rvgincois 150
6 other charges 6 Any other Charges if Applicable 1 nos rvgincois 150

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Required Documents

1

GST certificate

2

PAN card

3

Experience certificates showing similar miniature oceanographic instrument supply

4

Financial statements for the last fiscal year

5

EMD documentation or advance bank guarantee details

6

Technical bid documents and OEM authorization (if applicable)

7

Pre-shipment inspection / QC pass certificates

8

Ink-signed invoice templates and warranty documentation

Frequently Asked Questions

How to bid for oceanographic miniature models in Hyderabad tender

Bidders should submit GST, PAN, experience certificates, financials, OEM authorizations, and test/QC certificates. Ensure compliance with 1-year warranty and the payment schedule: 30% advance with ABG 110%, 60% on delivery, 10% after warranty. Include escalation matrix and toll-free support details.

What documents are required for INCOIS Hyderabad ocean models bid 2025

Required documents include GST registration, PAN, last 3 years financial statements, experience certificates for similar models, OEM authorizations, test certificates, pre-shipment QC pass, and ink-signed invoices. Also provide warranty terms and a dedicated service line contact.

What are the technical specifications for miniature oceanographic models

Tender specifies Argo Float, Slocum Glider, Wave Rider Buoy, Flux Mooring System as miniature models. Warranty is 1 year; delivery must include test certificates and QC pass. Detailed dimensions are not provided; ensure models meet OEM quality and performance expectations.

When is the delivery deadline for the INCOIS models tender

Delivery timeline is linked to the last date of the original delivery order with potential 25% quantity variation. If extension occurs, the added time is pro-rated but not less than 30 days. Ensure readiness for rapid procurement and validation on delivery.

What are the payment terms for the Hyderabad oceanographic models contract

Payment terms specify 30% advance on order acceptance with an ABG covering 110% for 14 months; 60% on delivery with original invoices and QC certificates; 10% after successful warranty completion; net of statutory deductions.

What warranties and after-sales support are required for bidders

A standard 1-year warranty covers fabrication, painting, structural integrity, mounting, and carrying cases. Vendors must respond within 7 working days to warranty claims and provide replacement/repair accordingly, with escalation details and a toll-free support line.

What is the scope of items in the BOQ for this tender

BOQ lists six items related to miniature oceanographic models; exact quantities are not disclosed. The bidder should prepare for six categories, ensuring capability to supply Argo Float, Slocum Glider, Wave Rider Buoy, and Flux Mooring System models with corresponding accessories.

How to ensure compliance with the option clause for quantity variation

The purchaser may increase or decrease quantity by up to 25% per bid and during contract currency. Contractors must price per unit at contracted rates and adjust delivery schedules based on the extended period, ensuring minimum 30 days additional time when applicable.