GEM

Northern Coalfields Limited Swing Chute Cylinder Tender Sonbhadra Uttar Pradesh 2025 IS 550 Compliant

Posted

18 Oct 2025, 11:26 am

Deadline

08 Nov 2025, 12:00 pm

EMD

₹18,000

Location

SONBHADRA , UTTAR PRADESH

Progress

Issue18 Oct 2025, 11:26 am
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Tender Overview

This tender from Northern Coalfields Limited (Coal India Limited) in Sonbhadra, Uttar Pradesh seeks the Swing Chute Cylinder for Use in RLS Installed at Bina CHP. The scope is limited to the supply of Goods with an EMD of ₹18,000. The procurement location is Sonbhadra (231205), with no stated estimated value, and no BOQ items. The bid terms include an option clause allowing quantity variation up to ±25%, at contracted rates, and delivery calculations based on the last delivery date with minimum 30 days extension. A GST liability notice and mandatory certificate upload are specified.

  • Organization: Northern Coalfields Limited
  • Location: Sonbhadra, Uttar Pradesh
  • Category: Swing Chute Cylinder for RLS at Bina CHP
  • Scope: Supply of Goods only
  • EMD: ₹18,000
  • Special clause: 25% quantity variation, extended delivery time rules
  • Documentation: mandatory certificate uploads and ATC compliance
  • Delivery/dispatch: to be notified; documents to accompany dispatch
  • Unique aspect: equipment-specific component for a Coal India project

Technical Specifications & Requirements

  • Item: Swing Chute Cylinder intended for RLS at Bina CHP (no additional technical specs provided)
  • Scope: Only supply of Goods; no installation or service component stated
  • EMD: ₹18,000 required; amount indicates project scope but no value disclosed
  • Compliance notes: GST to be self-assessed by bidder; GST reimbursement as per actuals or applicable rate, whichever is lower
  • Certificates: upload of certificates/documents sought in Bid Document/ATC/Corrigendum is mandatory
  • Shipping documents: triplicate supplier invoice with contract details; railway receipt/consignment note; warranty certificate; test & inspection certificate
  • Delivery terms: governed by option clause; delivery period adjustments follow the formula with minimum 30 days
  • Standards: no specific standards listed; bidders should confirm applicability of IS/ISO as per internal policy

Terms, Conditions & Eligibility

  • EMD: ₹18,000 (as stated in tender) and submission as per Bid Document
  • Delivery: delivery window adjustable by option clause; extended time rules apply
  • GST: bidder to determine applicability; reimbursement limited by the tender’s rate policy
  • Documentation: mandatory upload of certificates/documents sought in Bid Document/ATC/Corrigendum
  • Supply scope: strictly Goods supply only; no installation/commissioning included
  • ATC requirements: supplier must provide required shipping and warranty certificates
  • Penalties: standard conditions for delay are implied by delivery-time calculations; no explicit LD stated
  • Qualification: no BOQ items; no explicit technical standards provided; bidders should validate OEM authorizations and prior experience as per bid doc

Key Specifications

  • Swing Chute Cylinder for use with RLS at Bina Coal Handling Plant

  • Scope: supply of Goods only (no installation)

  • Estimated value not disclosed; EMD: ₹18,000

  • GST to be self-assessed; reimbursement as per actuals or applicable rates (whichever lower)

  • Mandatory certificates/documents uploaded as per Bid Document/ATC/Corrigendum

  • Shipping documents required at dispatch: triplicate invoice, railway receipt/consignment note, warranty certificate, test & inspection certificate

  • Delivery terms governed by option clause; minimum extension rule of 30 days

  • No explicit technical standards provided in tender data

Terms & Conditions

  • EMD amount fixed at ₹18,000 with submission per Bid Document

  • Quantity variation up to 25% during contract and currency; delivery extension rules apply

  • Supply scope limited to Goods; GST self-assessment; reimbursement as per rate policy

  • Mandatory uploading of certificates/documents; ATC compliance required

  • Shipping documents required on dispatch; warranty and inspection certificates to be provided

Important Clauses

Payment Terms

GST handled by bidder; reimbursement as per actuals or applicable rates, whichever is lower; no explicit advance/payment schedule stated

Delivery Schedule

Delivery period starts from the last date of original delivery order; extended time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days

Penalties/Liquidated Damages

Penalties not explicitly stated; implied via delivery extensions and timely shipment obligations; ATC stipulations govern compliance

Bidder Eligibility

  • Proven experience in supplying swing chute components or similar RLS-related hardware

  • Financial capability demonstrated by audited financial statements for prior years

  • GST registration and PAN verification; compliance with applicable tax norms

  • OEM authorization or dealer certificates if bidding on OEM-part components

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates demonstrating prior supply of similar swing chute components

4

Financial statements for the last 2-3 years

5

EMD submission proof (₹18,000) via online payment or demand draft as applicable

6

Technical bid documents as per Bid Document/ATC

7

OEM authorization/authorized dealer certificate (if applicable)

8

Any certificates/documents sought in the Bid Document, ATC and Corrigendum

Frequently Asked Questions

How to bid for Swing Chute Cylinder tender in Sonbhadra UP 2025

To bid, ensure EMD ₹18,000 is submitted with the online bid and upload all required certificates per Bid Document/ATC. Confirm GST status, provide OEM authorizations if applicable, and include shipping and warranty certificates. The scope is Goods only, with quantity variation up to 25% and extended delivery terms. Prepare financials and experience certificates demonstrating capability.

What documents are required for the Swing Chute Cylinder procurement in UP

Submit GST registration, PAN, 2-3 years of financial statements, experience certificates for similar supply, and the EMD receipt of ₹18,000. Include OEM authorization if applicable, technical bid documents, and certificates referenced in Bid Document/ATC/Corrigendum. Ensure triplicate invoice and shipping certificates are ready for dispatch.

What is the delivery timeline for the Bina CHP chute cylinder bid

Delivery window follows the option clause: quantity variations up to 25% may extend delivery time. The extended time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum 30 days when applicable. No fixed date is provided; plan contingencies accordingly.

What are the GST considerations for this UP tender

Bidders must determine GST applicability themselves; the procuring agency will reimburse GST at actuals or applicable rates, whichever is lower, subject to the quoted GST percentage. Ensure GST registration documents are up-to-date and reflect in the bid submission.

Which certificates must accompany the bid submission for UP tender

Upload all certificates/documents sought in the Bid Document and ATC, including any Corrigendum. This typically includes GST, PAN, experience certificates, financial statements, and OEM authorizations. Failure to upload requested documents can lead to bid rejection.

What is the EMD amount for this NCL Swing Chute Cylinder bid

The EMD is ₹18,000. Ensure proof of payment is attached in the bid submission, using the prescribed payment method. The EMD secures the bidder’s proposal and may be forfeited if terms are breached or if qualified bidder fails to execute the contract.

What shipping documents are required on dispatch for UP tender

On dispatch, provide triplicate supplier invoice detailing contract number and goods description; railway receipt or consignment note; warranty certificate; and Manufacturer’s Test & Inspection certificate. Notify purchaser and consignee with courier delivery and ensure documents accompany goods at arrival.

Are there any installation or service requirements for the swing chute cylinder

The scope is strictly supply of goods; there is no installation or commissioning requirement stated. Bidders should confirm with the tender documents if any incidental installation support is required and adjust the price bid accordingly.