GEM

Indian Army Department Of Military Affairs UPS, Legal Paper, A4 Paper, DVD/CD RW Tender 2025

Posted

30 Oct 2025, 11:04 am

Deadline

10 Nov 2025, 11:00 am

Location

LEH LADAKH , JAMMU & KASHMIR

Progress

Issue30 Oct 2025, 11:04 am
AwardPending
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Quantity

153

Category

UPS

Bid Type

Two Packet Bid

Key Highlights

  • • Customer: Indian Army, Department Of Military Affairs
  • • Categories: UPS, Legal Paper, A4 Paper, DVD RW, CD RW, CD W
  • • Quantity flexibility: ±25% during bid and contract periods
  • • Delivery period rules: starts from last date of original delivery order; extended time tied to quantity variation
  • • Mandatory documents: PAN, Aadhaar, past performance cert, OEM cert (where applicable), confidentiality agreement
  • • ATC: Confidentiality certificate required; performance in EC & NC cited
  • • BOQ: 6 items; exact quantities not specified in data
  • • Special clause: option to extend/deliver increased quantity at contracted rates

Tender Overview

The Indian Army, Department Of Military Affairs, issues a procurement tender for multiple consumables and media including UPS batteries/equipment, legal paper, A4 paper, and DVD RW/CD RW/CD W media. Although exact start/end dates and estimated value are not disclosed, the BOQ comprises six items with unspecified quantities, signaling a broad supply scope across standard office and storage media needs. The Tender emphasizes delivery within the disputed timeframe and allows a 25% quantity variation at contract award and during the contract, at contracted rates. The buyer clauses require bidder compliance with confidentially, past performance, and OEM certification where applicable. The procurement aims to streamline military administrative operations with compliant, reliable consumables.

Technical Specifications & Requirements

  • Item categories: UPS, Legal Paper, A4 Paper, DVD RW, CD RW, CD W.
  • No explicit technical specifications provided in the BOQ; bidders should align with standard government office consumables and media quality.
  • ATC terms mandate confidentiality certificates and OEM certifications where required; past performance documentation is mandatory.
  • Delivery terms: items to be delivered within the specified disputed time period; option clauses allow quantity adjustments up to 25% during contract; delivery starts from the last date of the original delivery order.
  • Documentation requirements include PAN and Aadhaar uploads; performance certificates and confidentiality commitments are required.

Terms, Conditions & Eligibility

  • Quantity adjustments: +/- up to 25% of bid/contract quantity, with extension rules tied to original delivery period and a minimum 30-day increase.
  • EMD/financial terms are not explicitly disclosed; bidders must comply with standard government procurement practices.
  • Eligibility includes submission of past performance certificates, OEM certification (if required), and confidentiality agreement.
  • Delivery schedule must meet disputed timelines; bidders must provide PAN/Aadhaar, and relevant performance records.
  • Compliance with ATC terms and general tender rules is mandatory to participate.

Key Specifications

  • Product categories: UPS equipment, Legal Paper, A4 Paper, DVD RW, CD RW, CD W

  • Quantities: not disclosed in BOQ; six items total

  • Delivery terms: disputed time period; option quantity variations up to 25%

  • Standards/quality: not specified; bidders should meet standard government office supply specs

  • Documentation: PAN, Aadhaar, past performance certificates, OEM certifications (when required)

Terms & Conditions

  • Quantity variation up to 25% during contract, with extended delivery period calculations

  • Confidentiality certificate and OEM certification requirements where applicable

  • Delivery timeline aligned to last date of original delivery order; minimum 30-day additional time

Important Clauses

Payment Terms

Not explicitly stated; bidders should align with standard government procurement payment practices after delivery and acceptance

Delivery Schedule

Delivery within disputed time pd; option to adjust quantity up to 25% during and after contract; time extension formula provided

Penalties/Liquidated Damages

Not specified in data; standard LD terms may apply per govt procurement rules

Bidder Eligibility

  • Submit PAN Card and Aadhaar Card

  • Provide Past Performance Certificates

  • OEM Certification if required for the items

  • Confidentiality Agreement compliance

Bill of Quantities (BOQ) 6 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 UPS One Kv Zebronix 1 nos [email protected] 15
2 Legal Paper Spectra 7 ream [email protected] 15
3 A4 Paper Spectra 25 ream [email protected] 15
4 DVD RW Sony 40 nos [email protected] 15
5 CD RW Sony 40 nos [email protected] 15
6 CD W Sony 40 nos [email protected] 15

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Required Documents

1

PAN Card

2

Aadhaar Card

3

Past performance certificates

4

OEM authorization/certification (if required)

5

Confidentiality agreement

6

EC/NC-related documentation (if applicable)

7

GST registration documents (if requested by terms)

Frequently Asked Questions

How to bid in Indian Army tender for UPS and paper supplies 2025

Bidders should prepare PAN card, Aadhaar, and past performance certificates; OEM authorizations if required; confidentiality agreement; ensure compliance with IS/standards as applicable to office consumables; submit EMD as per government rules and deliver within the disputed time frame with option quantity adjustments up to 25%.

What documents are required for defence department tender submission 2025

Required documents include PAN, Aadhaar, GST (if applicable), past performance certificates, OEM authorization (if needed), confidentiality agreement, and any EC/NC clearances; ensure the items (UPS, legal paper, A4 paper, DVD RW/CD RW) meet standard office supply specs.

What are the delivery terms for Army procurement of office supplies 2025

Delivery must align with the disputed time period; quantity may vary by ±25%; extended delivery time uses formula: (increased quantity ÷ original) × original days, minimum 30 days; delivery starts after the last date of original order.

How to verify OEM certification for this Indian Army tender 2025

Check whether OEM certification is required for the specified items (UPS, media, paper). If required, provide the original OEM authorization letter, product conformity certificates, and any material safety data as part of the technical bid submission.

What is the scope of items in the Indian Army BOQ 2025

BOQ covers six items: UPS equipment, Legal Paper, A4 Paper, DVD RW, CD RW, and CD W; exact quantities are not disclosed in the data, so bidders should anticipate standard bulk supply, equitable pricing, and compliance with government office supply standards.

What are the confidentiality and past performance requirements for this tender

Bidders must submit a confidentiality certificate and provide past performance documentation; EC/NC records may be used to assess capability; ensure privacy commitments are legally binding and reflect prior project execution in government or defense sectors if available.

How to meet delivery and payment expectations for Army supplies 2025

Prepare a robust delivery plan with lead times consistent with disputed deadlines, accept extended delivery scenarios for quantity variations, and align payment terms to post-delivery acceptance per government norms; ensure traceable invoices and delivery receipts accompany the submission.

Where to find bidder eligibility tips for Army procurement in 2025

Review ATC clauses, confirm ability to provide OEM confirmations, ensure confidentiality clauses are accepted, and compile a ready-to-submit set of PAN, Aadhaar, and performance records; ensure six-item BOQ alignment to standard office supply specifications.