GEM

Centre For Research And Industrial Staff Performance Bhopal Madhya Pradesh security equipment procurement 2025

Bid Publish Date

28-Oct-2025, 7:16 pm

Bid End Date

12-Nov-2025, 8:00 pm

Bid Opening Date

12-Nov-2025, 8:30 pm

EMD

₹70,000

Location

BHOPAL , MADHYA PRADESH

Progress

Issue28-Oct-2025, 7:16 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Tender Overview

Centre For Research And Industrial Staff Performance, Bhopal invites bids for the procurement of various items and works for the Bina and Sagar Project in Bhopal, Madhya Pradesh. The tender specifies an EMD of ₹70,000 and permits quantity adjustments up to 25% during award and currency. Delivery and installation are to occur at the two project sites: Bina Project and Sagar Project. The contract emphasizes vendor financial stability and a formal escalation structure for service support, including a dedicated toll-free line and an explicit end-user certificate requirement. No BOQ items are listed, signaling a broad, multi-item scope managed through separate purchase orders. The ATC terms and Malicious Code certificate clauses indicate a strong emphasis on compliance, cybersecurity, and post-award support. Bidder must navigate option-based delivery extensions and ensure compliance with end-user formats and malware checks. This tender presents a multi-site supply and installation challenge with complex contractual governance and rigorous due diligence.

Technical Specifications & Requirements

  • EMD amount: ₹70,000 (to be submitted with bid)
  • Delivery locations: Bina Project and Sagar Project installations in Madhya Pradesh
  • Option Clause: quantity can be increased/decreased by up to 25% of bid/contracted quantity
  • Delivery extension logic: calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
  • Service support: dedicated toll-free number and escalation matrix required by bidder/OEM
  • Malicious code certificate: mandatory certification confirming no embedded malicious code and IPR protection
  • End User Certificate: to be provided in the buyer’s standard format when requested
  • Corporate/financial health: bidder must certify non-liquidation status; upload undertaking with bid
  • Installation & commissioning: scope includes installation at both Bina and Sagar sites; commissioning if covered in supply
  • ATC documentation: bidder must review and comply with attached ATC file

Terms, Conditions & Eligibility

  • EMD requirement: ₹70,000 via prescribed mode; bid security as per tender terms
  • Experience/turnover: bidder must not be under liquidation or bankrupt; proof of financial standing required
  • Delivery timeline: delivery period governed by original delivery terms with option-driven extensions
  • Payment terms: terms not specified in available data; bidders should expect standard procurement practice terms
  • Documentation: GST certificate, PAN, experience certificates, financial statements, EMD proof, technical compliance certificates, OEM authorizations (as applicable)
  • End User Certificate: supplied in the buyer’s format upon request
  • Malicious code compliance: mandatory malware-free certification
  • Addresses: delivery/installation to Bina and Sagar projects; ensure accurate site readiness
  • ATC adherence: bidders must review and comply with buyer-attributed terms

Key Specifications

  • EMD amount: ₹70,000

  • Delivery locations: Bina Project, Sagar Project (Madhya Pradesh)

  • Option clause: +/- 25% quantity at contracted rates

  • Delivery extension calculation: (Increased quantity ÷ Original quantity) × Original delivery period; minimum 30 days

  • Service support: dedicated toll-free number; escalation matrix

  • Malicious code certificate: mandatory; no embedded malware

  • End User Certificate: provided in buyer’s format

  • ATC adherence: follow Buyer uploaded ATC terms

Terms & Conditions

  • EMD of ₹70,000 required with bid submission

  • Quantity adjustment up to 25% during contract

  • Delivery to two sites: Bina and Sagar projects

  • Mandatory malware-free certification and End User Certificate

  • Non-liquidation and financial viability undertaking required

Important Clauses

Payment Terms

Payment terms not explicitly provided in the available data; bidders should plan for standard government procurement terms per MCA/GEM policies and ensure compliance with tender ATC

Delivery Schedule

Delivery period is governed by the original delivery term; option quantity extensions can extend delivery time; minimum 30 days added for extended period

Penalties/Liquidated Damages

Penalties or LD details are not specified in the data; bidders should review ATC for penalties or performance bonds

Bidder Eligibility

  • Not under liquidation, court receivership, or bankruptcy

  • Ability to deliver to two project sites (Bina and Sagar) in Madhya Pradesh

  • Demonstrated service support capability with dedicated toll-free number and escalation matrix

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar multi-item procurement

4

Financial statements (last 3 years) or bank statements

5

EMD documents/online payment receipt

6

Technical bid documents and compliance statements

7

OEM authorizations or distributorship certificates (if applicable)

8

End User Certificate format (buyer’s standard) if requested

9

Malicious Code Certificate (embedded software/malware clearance)

10

Escalation matrix and dedicated service support contact details

Frequently Asked Questions

How to bid for security equipment tender in Bhopal MP 2025

Bidders must submit GST, PAN, experience certificates, financial statements, EMD ₹70,000, and technical compliance documents. Ensure OEM authorizations if applicable and malware-free certification. Review ATC terms, provide End User Certificate on request, and prepare for delivery to Bina and Sagar sites with escalation contact details.

What documents are required for Bhopal procurement bid 2025

Required documents include GST certificate, PAN card, last 3 years financial statements, experience certificates for similar work, EMD receipt of ₹70,000, technical bid documents, OEM authorizations, malware-free certificate, and End User Certificate in the buyer’s format if requested.

What are the delivery locations for this Madhya Pradesh tender

Delivery must be completed at the two project sites: Bina Project and Sagar Project, located within Madhya Pradesh. Ensure alignment with project schedules and coordinate site readiness, installation, and commissioning per ATC terms and escalation procedures.

Which standards and certifications are required for compliance

Mandatory malware-free certification and End User Certificate along with OEM authorizations where applicable. While no explicit IS/ISO numbers are listed, bidders should adhere to standard cyber-security and IPR protection practices and comply with the buyer-uploaded ATC document.

What is the EMD amount and how is it paid

The EMD is ₹70,000. Payment should be completed through the specified bid submission mode as per GEM/Govt procurement guidelines. Include the EMD receipt with the technical bid to ensure bid validity and responsiveness.

What are the quantity adjustment rules for this contract

The purchaser may adjust quantities by up to 25% of the bid quantity at award and during the contract currency. The extended delivery time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.

Are there service support and escalation requirements for bidders

Yes. Bidders must provide a dedicated toll-free service number and a formal escalation matrix for service support. This ensures prompt issue resolution and continuous after-sales support for the Bina and Sagar project deployments.

What happens if there is a malware or IPR issue

The contract requires a Malicious Code Certificate; any embedded malware or IPR infringements constitute breach. Vendors must guarantee malware-free hardware/software and assume responsibility for any resulting damages or legal implications.