GEM

Indian Army Department of Military Affairs Oil & Engine Spare Parts Tender India 2025

Posted

27 Oct 2025, 12:54 pm

Deadline

06 Nov 2025, 01:00 pm

Location

BARDHAMAN , WEST BENGAL

Progress

Issue27 Oct 2025, 12:54 pm
AwardPending
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Quantity

5

Category

Oil fuel pump assy

Bid Type

Two Packet Bid

Key Highlights

  • • CRITICAL: OEM authorization and defense-grade component compliance may be required
  • • Exact quantity, unit, and estimated value are not disclosed; seek clarification
  • • Option clause enables 25% quantity increase at contracted rates during and after contract
  • • Delivery period ties to last date of original delivery order with minimum 30 days extension
  • • No explicit standards or certifications listed in data; verify IS/ISO or indigenous defense standards
  • • Five-engine-spare-part categories: oil fuel pump assembly, fly ring set, cam shaft complete, cylinder inner set, fuel filter
  • • Bidder must prepare typical T&Cs: GST, PAN, EMD documents, technical/commercial bid; OEM authorizations likely required
  • • Confirm payment terms and warranty/LD provisions directly with purchaser during bid process

Categories 3

FUEL FILTERS FUEL PUMP RING

Tender Overview

The procurement is led by the Indian Army under the Department Of Military Affairs for multiple engine spare parts, including oil fuel pump assembly, fly ring set, cam shaft complete, cylinder inner set, and fuel filter. The tender outlines a potential quantity adjustment up to 25% of the bid quantity at contract placement and during the contract currency, with delivery timing tied to the original delivery order’s end date and extended periods. The BOQ lists five items but details on quantities, units, and total estimated value are not provided in the data. A notable feature is the option clause enabling flexible scaling while maintaining contracted rates. This procurement targets defense-grade engine components and may require OEM authorizations and compliance with applicable standards. The absence of explicit start/end dates and location specifics emphasizes the need for bidders to verify current Army procurement windows and delivery terms directly with the agency.

Keywords: tender in India, Indian Army procurement, engine spare parts tender 2025, oil fuel pump assembly supply, department of military affairs bid, OEM authorization defense components, 25% quantity option, ISI/ISO standards in military spares.

Technical Specifications & Requirements

  • Product categories: oil fuel pump assembly, fly ring set, cam shaft complete, cylinder inner set, fuel filter
  • BOQ status: 5 total items with missing quantities and units in the provided data
  • Delivery timing rule: delivery period linked to last date of original delivery order; extended delivery time formula allowed with minimum 30 days
  • Option clause application: permissible 25% quantity increase during contract currency at contracted rates
  • Standards/quality: no explicit standards listed; bidders must align with defense-grade component requirements and verify OEM specifications
  • Eligibility signals: potential need for OEM authorizations and certification compliance; exact standards not specified in data
  • Financials: EMD and estimated value not disclosed in the supplied information
  • Installation/usage: not detailed; assume field-ready engine spare parts

Terms, Conditions & Eligibility

  • EMD amount: not disclosed in tender data; bidders should confirm current amount with the purchaser
  • Delivery timeframe: original delivery period governs; extended period calculated per quantity adjustment formula
  • Price adjustments: contracted rates fixed even when quantity increases by up to 25%
  • Documents: OEM authorization, GST, PAN, financials, experience evidence, and technical compliance certificates likely required
  • Payment terms: not specified; bidders must obtain exact terms from the purchaser
  • Penalties/warranties: not described; verify liquidated damages or warranty clauses during bid submission
  • Validity & submission: confirm bid validity period and submission deadlines with the Indian Army
  • Scope ambiguity: five items listed with N/A quantities; request clarification before bid submission

Key Specifications

  • Engine spare parts: oil fuel pump assembly, fly ring set, cam shaft complete, cylinder inner set, fuel filter

  • Five items described; exact quantities/units not specified in BOQ data

  • Delivery mechanism follows original delivery order dates with potential 25% quantity flex

  • EMD/estimated value not disclosed; confirm with procurement officer

  • Standards/certifications not listed; require alignment to defense-grade or OEM specifications

Terms & Conditions

  • Option clause allowing 25% quantity variation at contracted rates

  • Delivery period tied to original last delivery date with minimum 30 days extension

  • EMD amount and total estimated value not disclosed; require confirmation

Important Clauses

Payment Terms

Not specified in data; bidders must obtain exact terms from purchaser and ensure alignment with Indian Army procurement policies

Delivery Schedule

Delivery starts from last date of original delivery order; extended delivery time calculated as (increased quantity / original quantity) × original delivery period, minimum 30 days

Penalties/Liquidated Damages

Not described; verify LD clauses and warranty terms during bid submission with Army procurement officials

Bidder Eligibility

  • Demonstrated experience supplying engine spare parts or defense-grade components

  • Valid GST registration and PAN card

  • Evidence of OEM authorization for oil fuel pump assembly and associated parts

  • Financial stability through recent financial statements

  • Compliance with any army or government defense procurement standards

Bill of Quantities (BOQ) 5 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Oil fuel pump assy 15NK000T10 1 nos [email protected] 15
2 Fly ring set 15NK0004 1 nos [email protected] 15
3 Cam Shaft Complete 15NK0001 1 nos [email protected] 15
4 Cylinder inner set 15NK0008 1 nos [email protected] 15
5 Fuel filter 1NK000030 1 nos [email protected] 15

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates of similar engine spare parts supply

4

Financial statements (profit & loss, balance sheet) for last 2-3 years

5

EMD submission proof (amount and mode) and security deposit details

6

Technical bid documents showing OEM authorization and product compliance

7

OEM authorization letters for supplying oil fuel pump assemblies and related parts

8

Any prior defense procurement certifications or approvals (if applicable)

Frequently Asked Questions

How to bid on engine spare parts tender in India for the Indian Army 2025?

Bidders should confirm OEM authorizations, provide GST/PAN, supply financial statements, and submit a technical bid with compliance certificates. The tender includes an option to increase quantity by 25% and a variable delivery period. Ensure alignment with defense procurement standards and verify EMD details with the buyer.

What documents are required for Indian Army engine parts tender 2025?

Required documents typically include GST certificate, PAN card, experience certificates in engine components, financial statements, EMD proof, OEM authorization letters, and technical bid documents showing compliance with product standards. Confirm any new requirements with the Department of Military Affairs.

What are the technical specifications for oil fuel pump assemblies in this tender?

Specific IS/ISO standards are not listed; bidders must supply defense-grade quality and OEM-compliant pump assemblies. Ensure exact model compatibility with listed components: oil fuel pump, fly ring set, cam shaft, cylinder inner set, and fuel filter, as per OEM manuals.

When is the delivery deadline for the Indian Army engine parts tender 2025?

Delivery timing starts from the last date of the original delivery order, with an extended period calculated per the formula: (Increased quantity / Original quantity) × Original delivery period, minimum 30 days. Confirm exact dates with the purchasing officer before submission.

What is the EMD requirement for the India Army spare parts tender 2025?

The EMD amount is not disclosed in the provided data. Bidders must obtain the current EMD figure from the purchaser and arrange payment as per specified online or DD method, ensuring compliance with Army procurement rules.

What are the eligibility criteria for supplying defense engine parts in India 2025?

Eligibility likely includes prior experience in engine components, OEM authorization for critical parts, GST registration, financial credibility, and ability to meet defense-quality standards. Verify specific certification and documentation requirements with the Indian Army before bidding.

How to verify OEM authorizations for oil pump assemblies in this tender?

Request OEM authorization letters for the oil pump assembly, fly ring set, cam shaft, cylinder inner set, and fuel filter from the supplier. Cross-check with the Army’s procurement portal and ensure the authorizations cover defense-grade spares and model compatibility.

What payment terms are typical for Indian Army engine spare parts procurement 2025?

Payment terms are not specified in the data; typically defense tenders involve milestone-based payments or post-delivery clearance. Confirm with the purchaser; ensure timely submission of invoices and compliance with GST and statutory requirements.