GEM

Eastern Coalfields Limited Security Equipment Tender Godda Jharkhand 12/18 Month Warranty 2025

Posted

30 Oct 2025, 05:50 pm

Deadline

10 Nov 2025, 06:00 pm

Location

GODDA , JHARKHAND

Progress

Issue30 Oct 2025, 05:50 pm
AwardPending
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Quantity

368

Category

TITLE 6

Bid Type

Two Packet Bid

Key Highlights

  • • Organization: Eastern Coalfields Limited (Coal India Limited)
  • • Location: Godda, Jharkhand (814133) and Rajmahal Area for destination
  • • Quantity variation: up to 25% during placement and currency of contract
  • • Warranty: 12 months from installation or 18 months from supply (whichever is less)
  • • Prices: firm till completion; supplier must certify lowest Govt price
  • • Documentation: PAN, GST, cancelled cheque, EFT mandate; GST invoice and GST portal screenshots
  • • HSN code: must be provided on tendered items
  • • Delivery term: FOR destination up to Area Store, Rajmahal Area, ECL

Tender Overview

Eastern Coalfields Limited (Coal India Limited) invites bids for security equipment procurement at Godda, Jharkhand (814133) under a structured 8-item BOQ with no item-specific specifications disclosed. The procurement uses a price-firm regime for the supply period and includes an option clause allowing up to 25% quantity variation at contracted rates, with delivery timelines linked to the last delivery order date. Bidders must supply PAN, GST certificate, cancelled cheque, and an EFT mandate. The purchase is FOR destination up to Rajmahal Area, ECL, with a 12-month warranty from installation or 18 months from supply, whichever is earlier. GST considerations are at actuals or the quoted rate, whichever is lower.

Keywords: tender in Godda, ECL procurement, Rajmahal Area, GST terms, 25% option clause, FOR destination.

Technical Specifications & Requirements

  • No product specifications provided in the available data; however, key contractual and compliance elements are defined:
  • HSN code must be mentioned on tendered items; GST payable as per actuals or quoted rate (whichever is lower)
  • Warranty/guarantee: 12 months from installation or 18 months from supply, whichever is less; defective parts replaced at bidder cost
  • Delivery/Incoterms: FOR destination up to Area Store, Rajmahal Area, ECL; rates must be firm till supply completion
  • ATC/Certificates: Upload required certificates with bid (PAN, GST, etc.); bidder documents must be authenticated with official seal
  • Prices: Must certify that quoted prices are the lowest to Govt organizations including Coal India and its subsidiaries

Terms, Conditions & Eligibility

  • EMD/financial terms: Not explicitly stated in the data; bidders must comply with ECL’s ATC terms and ensure GST compliance and portal invoice requirements
  • Documentation: Submit PAN, GSTIN, cancelled cheque, EFT mandate; GST invoice and GST portal payment screenshot required for GeM invoice
  • Delivery window: Option to extend delivery if quantity varies; extended time depends on balance quantity and original delivery period with a minimum of 30 days
  • Warranty: 12 months from installation or 18 months from supply; replacements at bidder cost for defective items
  • Quality/price control: Rates shall remain firm till completion; need to declare lowest price to Govt bodies
  • Other requirements: HSN code specification on tendered items; GST calculation responsibility on bidder; all documents must be authenticated and submitted with bid

Key Specifications

  • Product/service names: security equipment procurement (no explicit item specs provided in data)

  • Quantities: 8 BOQ items listed, exact quantities not disclosed

  • Estimated value: not disclosed

  • Experience: not specified in data

  • Quality/standards: HSN code to be mentioned; GST compliance; warranty terms as stated

Terms & Conditions

  • 25% quantity variation allowed during contract and extended delivery period

  • GST payable at actuals or quoted rate, whichever is lower

  • Prices to remain firm till completion of supply

  • HSN code must be specified on tendered items

Important Clauses

Delivery Schedule

Delivery period linked to last date of original delivery order; extended time calculated as (increased quantity / original quantity) × original period, minimum 30 days

Payment Terms

GST invoice and GST portal payment screenshot required; prices remain firm; no explicit advance terms described

Penalties/Liquidated Damages

Defective or wrongly supplied items replaced at bidder cost; warranty terms apply; no explicit LD rate stated in data

Bidder Eligibility

  • Submit PAN, GST certificate and EFT mandate with bid

  • Authenticate all documents with official seal

  • Comply with GST invoicing and GeM GST portal requirements

Bill of Quantities (BOQ) 8 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 TITLE 1 BOLT HEX.CS. HT. HALF. 1 BY 2 IN. 2 IN. WITH NUT 100 ea [email protected] 30
2 TITLE 2 BOLT HEX.CS. HT. HALF. 5 BY 8 IN. 2 IN. WITH NUT 105 ea [email protected] 30
3 TITLE 3 BOLT HEX.CS. HT. HALF. 1 BY 2 IN. 1.1 BY 2 IN. WITH NUT 100 ea [email protected] 30
4 TITLE 4 BOLT HEX.CS. HT. HALF. 5 BY 16 IN. 1.1 BY 2 IN. WITH NUT 55 ea [email protected] 30
5 TITLE 5 CENTER. MT 6. RVLVNG. EXTRA HEAVY DUTY 1 ea [email protected] 30
6 TITLE 6 DIGITAL VERNIER CALIPER 450MM 1 ea [email protected] 30
7 TITLE7 DRAGON FLASHLIGHT SEARCH TORCH 10W 2 ea [email protected] 30
8 TITLE 8 ALLEN WRENCH SET 1 BY 6 TO 3 BY 8 IN. 10 PIECE 4 ea [email protected] 30

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Required Documents

1

Copy of PAN Card

2

Copy of GSTIN

3

Copy of Cancelled Cheque

4

Copy of EFT Mandate certified by Bank

5

GST invoice with GST portal payment screenshot

6

Authenticated bid documents with official seal

7

Any OEM authorizations if applicable

8

Technical compliance certificates if available

Frequently Asked Questions

How to bid in the Godda Jharkhand security equipment tender

Bidders must submit PAN, GST certificate, cancelled cheque, and EFT mandate with the bid; GST invoice and portal screenshot are required for GeM invoice generation; ensure HSN code is included on tendered items and prices are firm till completion.

What documents are required for ECL procurement in Jharkhand

Required documents include PAN, GSTIN, cancelled cheque, EFT mandate, authenticated bid documents, GST invoice, and OEM authorizations if applicable; all submissions should be stamped with official seal and uploaded to GeM as directed.

What are the delivery terms for Rajmahal Area ECL tender

Delivery is FOR destination up to Area Store, Rajmahal Area, ECL; if quantity increases by 25%, delivery time adjusts with a minimum 30 days, calculated from the last delivery date, and may extend within original delivery period.

What is the warranty requirement for this ECL bid

Warranty is 12 months from installation or 18 months from supply, whichever occurs first; defective or incorrect parts must be replaced at bidder cost when requested by ECL.

Are prices fixed for the entire supply under this tender

Yes, prices shall remain firm till completion of supply; bidders must certify that quoted rates are the lowest prices charged to Government organizations including Coal India and its subsidiaries.

What is the significance of the 25% option clause

The purchaser may increase or decrease bid quantity by up to 25% at contracted rates during placement and currency of contract, affecting delivery timelines per the extended method.

What is required to prove GST compliance for GeM invoicing

Submit GSTIN, GST invoice, and a portal screenshot confirming GST payment; ensure GST terms are aligned to actual rates or quoted rate and comply with the seller’s GeM invoicing process.

Which area is the FOR destination for this security tender

The FOR destination is up to Area Store, Rajmahal Area, Eastern Coalfields Limited; ensure delivery aligns with this geographic requirement and verify HSN codes on items.

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