GEM

Indian Coast Guard Photocopier Paper and Consumables Tender 2025 Chennai DEFENCE Procurement

Posted

21 Oct 2025, 07:51 pm

Deadline

01 Nov 2025, 09:00 am

Location

CHENNAI , TAMIL NADU

Progress

Issue21 Oct 2025, 07:51 pm
AwardPending
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Quantity

1048

Category

Photocopier paper A3

Bid Type

Two Packet Bid

Categories 4

AIR FRESHENER WATER HOSE DIAMONDS FIRST AID BOX

Tender Overview

The Indian Coast Guard (Department Of Defence) issues a tender for a broad set of office consumables including Photocopier paper A3, A4 (210mm x 297mm) and 210mm x 325mm variants, tactile items like pest control sprays, AAA 1.5V pencil cells, paper napkins, and various maintenance supplies. The tender references a total of 20 items in the BOQ, with no explicit itemized quantities listed in the provided data. A notable bid clause allows the purchaser to adjust quantity up or down by up to 25% both at contract award and during currency, with delivery time recalculation based on the original period. A pre-bid meeting is mentioned for clarifications, and the seller must have a registered office at Chennai. This procurement is conducted under the Coast Guard framework within the Indian Defence sector and includes post-award adjustments within contract rates. The absence of full delivery timelines and financials is offset by the explicit option clause and the requirement to attend the pre-bid meeting, creating a structured yet flexible supply opportunity for bidders with a wide product footprint.

Keywords: tender in Chennai, Indian Coast Guard procurement, ISI/IS 550 references not specified, defence supply tender 2025, photocopier paper bid, pencils AAA cells bid, pest control spray tender, office consumables procurement

Technical Specifications & Requirements

  • No formal technical specifications are provided in the tender excerpt; items span photocopier paper variants (A3, A4, 210mm x 325mm) and miscellaneous office consumables such as pest seal/hit spray, pencil cells, paper napkins, paint rollers (4–9 inch), spin mop set, soap liquid toilet, scrubber, safety gloves, room fresheners, refill 250 ml, rat gel, quick-dry putty, PVC 1 inch water hose, and brass polish.
  • The BOQ lists 20 items, though only 5 entries are described with names; no unit quantities or values are disclosed.
  • The Buyer’s ATC requires compliance with item specification by the seller and attendance at a pre-bid meeting if clarification is needed; Chennai registered office proof is mandatory.
  • There is no explicit standard or certification cited; bidders should confirm specifications during the pre-bid session and align with defence procurement norms.

Terms, Conditions & Eligibility

  • Option Clause: quantity may be increased/decreased by up to 25% of bid quantity at contract placement and during currency; delivery period scales with the formula: (Increased quantity / Original quantity) × Original delivery period, with a minimum of 30 days.
  • The seller must provide items as per specifications; non-conforming items may be collected at the buyer’s address.
  • Registered office proof required (Chennai); attendance at pre-bid meeting is mandatory for clarifications.
  • If items are not provided per specification, buyer may require collection from the address; no explicit EMD or payment terms are stated in the extract.

Key Specifications

  • Product/service names: Photocopier paper A3, Photocopier paper 210mm x 325mm, Photocopier paper 210mm x 297mm A4, Pest seal or Hit spray or Aerosole spray, Pencil cell AAA 1.5V, Paper napkin, Paint roller 9 inch, Paint roller 7 inch, Paint roller 6 inch, Paint roller 4 inch, Spin mop set, Soap liquid toilet, Scrubber with handle, Safety gloves cloth, Room freshener refill 250 ml, Rat sticking gel, Quick dry steel putty, PVC flexible water hose 1 inch, Polish metal brass
    - Quantities: Not disclosed; BOQ lists 20 items, entries include 5 described items
    - Estimated value: Not disclosed; EMD not specified
    - Standards: Not specified
    - Delivery: 30+ day minimum implied by option clause; exact delivery timeline not provided
    - Certifications: Not specified; pre-bid attendance required
    - OEM/Brand requirements: Not specified; no explicit brand constraint mentioned

Terms & Conditions

  • Option to adjust quantity up to 25% during contract and currency

  • Pre-bid meeting mandatory for clarification on items

  • Chennai registered office proof required for seller

Important Clauses

Payment Terms

Not specified in provided excerpt; terms may be clarified at pre-bid or in contract

Delivery Schedule

Delivery period starts from last date of original delivery order; additional time for quantity variation uses formula with a minimum of 30 days

Penalties/Liquidated Damages

Not specified in provided data

Bidder Eligibility

  • Must have a registered office in Chennai and provide documentary proof

  • Attendance at pre-bid meeting for item clarification

  • Capability to supply diverse office consumables as listed (20 items)

Bill of Quantities (BOQ) 20 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Photocopier paper A3 Photocopier paper A3 5 ream [email protected] 30
2 Photocopier paper 210mmx325mm FS Photocopier paper 210mmx325mm FS 40 ream [email protected] 30
3 Photocopier paper 210mmx297mm A4 Photocopier paper 210mmx297mm A4 150 ream [email protected] 30
4 Pest seal or Hit spray or Aerosole spray Pest seal or Hit spray or Aerosole spray 90 nos [email protected] 30
5 Pencil cell AAA 1.5V Pencil cell AAA 1.5V 70 nos [email protected] 30
6 Paper Napkin Paper Napkin 100 pkts [email protected] 30
7 Paint Roller 9 inch Paint Roller 9 inch 35 nos [email protected] 30
8 Paint Roller 7 inch Paint Roller 7 inch 40 nos [email protected] 30
9 Paint Roller 6 inch Paint Roller 6 inch 30 nos [email protected] 30
10 Paint Roller 4 inch Paint Roller 4 inch 50 nos [email protected] 30
11 Spin mop set Spin mop set 6 nos [email protected] 30
12 Soap liquid toilet Soap liquid toilet 100 ltrs [email protected] 30
13 Scrubber with handle Scrubber with handle 40 nos [email protected] 30
14 Safety gloves cloth Safety gloves cloth 60 pairs [email protected] 30
15 Room freshener Room freshener 50 nos [email protected] 30
16 Refill for Automatic air freshener 250 Ml Refill for Automatic air freshener 250 Ml 30 nos [email protected] 30
17 Rat sticking gel Rat sticking gel 50 nos [email protected] 30
18 Quick dry steel putty Quick dry steel putty 2 kgs [email protected] 30
19 PVC Flexible water hose 1 inch PVC Flexible water hose 1 inch 70 mtrs [email protected] 30
20 Polish metal brass Polish metal brass 30 nos [email protected] 30

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates demonstrating prior similar supply

4

Financial statements (audited if available)

5

EMD/Security deposit documentation (if applicable, not specified)

6

Technical bid documents and product specification sheets

7

OEM authorizations or dealer/stockist certificates (where applicable)

8

Registered office proof (Chennai) as per terms

Frequently Asked Questions

How to bid for photocopier paper and consumables tender in Chennai?

Bidders should submit GST, PAN, financial statements, experience certificates, and technical bid documents. Attend the mandatory pre-bid meeting to clarify item specifications; provide OEM authorizations if required. The tender allows quantity variation up to 25% and delivery terms recalculated accordingly.

What items are included under the Indian Coast Guard consumables tender 2025?

The listed items cover photocopier paper variants (A3, A4, 210mm x 325mm), pest sprays, AAA 1.5V pencil cells, paper napkins, multiple paint rollers, spin mop set, toilet soap liquid, scrubber, safety gloves, room freshener refills, rat gel, quick-dry putty, PVC hose, and brass polish.

What documents are required to participate in this defence procurement in Chennai?

Submit GST certificate, PAN card, experience certificates, financial statements, technical compliance documents, OEM authorizations, and proof of Chennai registered office. Include EMD documents if specified by the contracting authority and bank details for payment processing.

What is the delivery flexibility clause for quantity changes in this tender?

The purchaser may increase or decrease bid quantity by up to 25% at contract placement and during currency. Delivery time scales using the formula (Increased quantity / Original quantity) × Original delivery period, with a minimum extension of 30 days.

Are there any brand or certification requirements for items in this bid?

The tender excerpt does not specify brand or certification mandates; however, attend the pre-bid meeting to confirm item specifications and any preferred brands or conformity standards related to defence procurement.

When is the pre-bid meeting for clarification on items in this Chennai tender?

The pre-bid meeting is required for item clarification. Exact date and venue are not listed here; bidders should monitor the tender portal and contact the buyer to confirm scheduling details and submission deadlines.

What are the payment terms for the Indian Coast Guard consumables contract?

The provided data does not specify payment terms; bidders should obtain terms during pre-bid discussions or in the final contract, including any advance, milestone, or post-delivery payment conditions and acceptable payment instruments.

What is the scope of 20 items in the BOQ for this tender?

The BOQ includes 20 items, with 5 described items in the data: photocopier papers (A3, A4, 210mm x 325mm) and various office consumables; exact quantities and unit rates are not disclosed in the provided excerpt.