GEM

E-municipalities Uttar Pradesh Solar Street Lighting System Tender Gorakhpur 2025 - IS 550/LED/IP67 Standards

Posted

25 Oct 2025, 08:55 pm

Deadline

04 Nov 2025, 09:00 pm

EMD

₹20,240

Location

GORAKHPUR , UTTAR PRADESH

Progress

Issue25 Oct 2025, 08:55 pm
AwardPending
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Quantity

12

Bid Type

Two Packet Bid

Categories 3

LIGHTING STREET LIGHTING SOLAR LIGHT

Tender Overview

Organization: E-municipalities - Eservices To Citizens And Employees Of Urban Local Bodies Of Uttar Pradesh; Product: Solar Street Lighting System (NTPC) with PV module, battery, LED light, and related electronic/mechanical components; Location: Gorakhpur, Uttar Pradesh 273001; Estimated Value: not disclosed; EMD: ₹20,240; Delivery terms: option clause allows up to 25% quantity variation; bidders must demonstrate minimum three-year turnover and OEM turnover criteria; a functional service center in each state is required for carry-in warranty or must establish within 30 days of award; tender emphasizes compliance with specific hardware specs and after-sales support; this tender is issued by Urban Development Department UP.

Technical Specifications & Requirements

  • PV MODULE: Power output to be specified by quote; expected to meet standard solar module specs per project;
  • BATTERY: Battery capacity specification required; capacity details to be confirmed in BOQ/tech bid;
  • LIGHT SOURCE: LED type specified; performance and lumen output to be provided;
  • Ingress Protection: IP rating required for outdoor use (e.g., IP65/IP67 benchmarks to be clarified);
  • ELECTRONIC COMPONENTS: System indicators for status/diagnostics to be integrated;
  • MECHANICAL COMPONENTS: Nominal bore size and tube thickness; Pole height in meters; Battery box design considerations for weatherproofing and security;
  • Standards/Compliance: All components must align with project sensing and reliability expectations; suppliers should propose IS/IEC aligned components and thermal/UV tolerance notes.
  • Quality/Testing: Emphasis on robust outdoor performance, installation flexibility, and compatibility with NTPC-grade street-lighting setups.

Terms, Conditions & Eligibility

  • EMD: ₹20,240 to be submitted with bid; acceptable forms include demand draft or online payment as per tender terms;
  • Turnover (Bidder): Minimum average annual turnover in last 3 financial years; must provide certified audited statements or CA certificate; if company <3 years, turnover after incorporation considered;
  • Turnover (OEM): OEM’s average annual turnover over last 3 years must meet the bid document criterion; bunch bids require OEM of highest bid value to meet this.
  • Service Centers: Functional Service Centre in each consignee state for carry-in warranty; if absent, establishment within 30 days of award; on-site warranty may negate this requirement.
  • Quantity Clause: Purchaser may increase/decrease quantity by up to 25% during contract and currency; delivery period adjusted per formula with minimum 30 days; terms binding on bidder compliance.

Key Specifications

  • PV MODULE: specify power output and electrical characteristics

  • BATTERY: specify capacity, type (sealed/lead-acid), and voltage

  • LIGHT SOURCE: LED type, lumen output, efficacy

  • Ingress Protection: IP rating for outdoor use

  • Indicators: system status indicators integrated

  • Pole: height in meters and bore size

  • Battery box: weatherproof integrity and anti-theft features

Terms & Conditions

  • Up to 25% quantity variation during procurement and contract currency

  • Minimum 3-year average turnover required for bidder and OEM

  • Functional service center requirement or 30-day establishment post-award

  • EMD of ₹20,240 and strict document submission as per T&C

Important Clauses

Payment Terms

EMD amount ₹20,240; standard payment terms to be defined in contract; ensure readiness of bank details and tax invoices.

Delivery Schedule

Delivery period linked to delivery orders with possible extension as per option clause; minimum 30 days for additional time under quantity variation.

Penalties/Liquidated Damages

Penalties/LD details to be finalized in the contract; ensure compliance with delivery and performance milestones.

Bidder Eligibility

  • Average turnover in last 3 financial years as per bid document

  • OEM turnover criteria met for principal product category

  • Functional Service Centre in each state or commitment to establish within 30 days

Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
PV MODULE Power output of PV Module ≥ 75 Wp at 16.4 ±0.2 Volt at STC
BATTERY Battery capacity ≥ 12.8 V (nominal), 30 Ah at STC (1 day autonomy)
LIGHT SOURCE Type of LED (Light source) 20 Watt White LED type, 25 Watt White LED type, 30 Watt White LED type
LIGHT SOURCE Ingress protection IP65 or better
ELECTRONIC COMPONENTS Indicators on the system Provided with 2 LED indicators: a green light to indicate charging in progress and a red LED to indicate deep discharge condition of the battery. The green LED glow only when the battery is actually being charged.
MECHANICAL COMPONENTS Nominal bore size of tube / Thickness of tube 65 mm / 3.6 mm
MECHANICAL COMPONENTS Height of pole (in m) 7
MECHANICAL COMPONENTS Battery box Battery included in the luminaire enclosure, with water proof (IP65 or better) and corrosion resistant

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Required Documents

1

GST registration

2

PAN card

3

Audited financial statements for last 3 years or CA certificate showing turnover

4

EMD submission document (DD/online payment receipt)

5

Technical bid documents showing compliance with PV module, battery, LED, IP rating, and mechanical specs

6

OEM authorization letter (if applicable)

7

Proof of service center presence or plan to establish within 30 days of award

8

Any additional bidder-specific certifications requested in terms and conditions

Frequently Asked Questions

How to bid for the solar street lighting tender in Gorakhpur UP 2025?

Bidders must meet turnover criteria for three years, provide EMD of ₹20,240, and submit GST, PAN, and audited financials. Include OEM authorization if required and demonstrate service-center availability in Uttar Pradesh; ensure IS/IEC compliant LED modules and IP-rated outdoor components.

What documents are required for the solar street light bid in UP?

Submit GST certificate, PAN, audited financial statements or CA certificate, EMD document, technical bid detailing PV module, battery capacity, LED type, IP rating, and service-center details; OEM authorization and installation capability proofs may be requested; provide proof of turnover and vendor licenses.

What are the key technical specifications for the UP street light tender?

Key specs include PV module power output, battery capacity, LED type, IP rating, indicators on the system, mechanical bore size, tube thickness, pole height, and battery box design. Suppliers should specify performance ratings, weatherproofing, and compatibility with NTPC-grade lighting.

What is the EMD amount and its submission method for this tender?

EMD is ₹20,240, payable via demand draft or online transfer as per bid terms. Attach the EMD receipt with the bid submission and ensure it matches the bidder’s registered details; late or inadequately documented EMD will render the bid non-responsive.

What are the turnover criteria for bidder and OEM in this UP tender?

Bidder must show average annual turnover over the last three years as per the bid document; OEM turnover must meet the specified average for the same period. If the bidder is newly formed, turnover after incorporation is considered; in case of bunch bids, OEM with highest value must meet criteria.

What service-center requirements exist for carry-in warranty in UP?

Bidder/OEM must have a functional service center in each consignee state; if absent at bidding, establish within 30 days of award; on-site warranty may exempt this requirement depending on product category and warranty terms.

When can quantity adjustments occur under the option clause for this tender?

The purchaser may increase or decrease quantity by up to 25% at contract placement and during currency; delivery time adjusts per (additional quantity/original quantity) × original delivery period, with a minimum of 30 days.

What standards or certifications are expected for the solar lighting components?

Suppliers should propose components compliant with IS/IEC standards for solar modules, LED lighting, and electrical safety; look for IS 550 or equivalent, IP-rated enclosures, and reliability testing suitable for outdoor Uttar Pradesh conditions.