GEM

Indian Army Fresh Vegetables Tender Gorakhpur UP 2025 – Shelf Life Equal to DFS Warranty

Posted

27 Oct 2025, 09:44 am

Deadline

06 Nov 2025, 11:00 am

Location

FAIZABAD , UTTAR PRADESH

Progress

Issue27 Oct 2025, 09:44 am
AwardPending
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Quantity

15750

Category

Beans

Bid Type

Two Packet Bid

Key Highlights

  • • Organizational scope: Indian Army Department of Military Affairs food supply to Gorakhpur, UP
  • • Category coverage: 24-item fresh produce including leafy greens, root vegetables, and fruits
  • • Delivery flexibility: option clause allows up to 25% quantity variation during contract
  • • GST handling: bidders must verify GST; reimbursement methodology clarified (actuals or applicable rate)
  • • Documentation: mandatory PAN, GSTIN, cancelled cheque, EFT mandate, and turnover proofs
  • • Turnover criterion: minimum average annual turnover over last 3 years required (documented via audited statements or CA certificate)
  • • Shelf life: declare shelf life equal to warranty period as per DFS items
  • • Delivery location: Gorakhpur, Uttar Pradesh; scope strictly supply of goods

Categories 5

LIME CABBAGE BANANA CORIANDER PULSES

Tender Overview

The Indian Army, Department of Military Affairs, invites bids for a supply-only tender covering a broad category of fresh vegetables and fruits, including beans, brinjals, cauliflower, peas, leafy greens, carrots, cabbage, and citrus items for delivery to Gorakhpur, Uttar Pradesh. The scope is limited to goods supply, with the option clause allowing quantity adjustments up to 25% during contract execution. Bidders must verify GST eligibility, and bids require a bidder code with company PAN, GSTIN, cancelled cheque, and EFT mandate. The estimated value and exact quantities are not disclosed, but the contract contemplates multi-item food supplies to support military provisioning.

  • Organization: Indian Army (Department of Military Affairs)
  • Location/Delivery Point: Gorakhpur, UP
  • Product Category: Fresh vegetables and fruits including Beans, Brinjals, Cauliflower, Peas Green, Leafy Greens, Citrus, Banana, and other listed items
  • Quantity/Value: Not disclosed; Scope includes supply of Goods only
  • Delivery & Option Clause: 25% quantity variation; extended delivery time governed by the formula in terms
  • Tax & Compliance: GST advised by bidders; reimbursement as per actuals or applicable rates, whichever lower

Technical Specifications & Requirements

  • Scope of Supply: Bid price must include all cost components for the supply of goods only; installation/commissioning not required unless scope explicitly covers
  • Shelf Life Clause: Supplier must declare shelf life/best before use for a period at least equal to the warranty period defined in the DFS for the item
  • Documentation & Turnover: Bidder must demonstrate minimum average annual turnover over the last three financial years; audited balance sheets or CA certificate to be uploaded
  • Pre-Submission Docs: Required vendor-code documents include PAN, GSTIN, cancelled cheque, and EFT mandate certified by bank; failure to submit may lead to rejection
  • GST & Payment: Bidder should verify GST independently; GST reimbursement restricted to actuals or applicable rate, capped to the quoted GST percentage
  • Quality & Certifications: Not specified; bidders should ensure compliance with general government procurement norms and provide relevant certificates if requested

Terms, Conditions & Eligibility

  • Delivery Address: Officer-in-Charge (OIC), Supply Point ASC, Gorakhpur (UP)
  • EMD/Financials: No explicit EMD amount stated; turnover criteria applies (minimum average annual turnover over the last 3 years)
  • Delivery Timeline: Delivery period governed by contract order; option to extend as per clause; minimum 30 days if extended
  • GST Compliance: Bidder to self-assess GST; no responsibility on purchaser; reimbursement as per actuals or applicable rate
  • Documents to Submit: PAN, GSTIN, cancelled cheque, EFT mandate; financial statements/cald accountant certificate for turnover; certificates as required in bid documents
  • Vendor Code & Eligibility: Bidder must meet eligibility criteria and upload required certificates; non-submission risks rejection

Key Specifications

  • Product scope includes: Beans, Brinjals, Cauliflower, Peas Green, Fenugreek, Carrots, Cabbage, Spinach, Radish, Bottle Gourd, Marrow, Tomato, Coriander Green, Ginger Green, Chillies Green, Coconut Whole, Fresh Lime, Banana, Orange, Sweet Orange Mussambies, Papaya, Kinnow, Bread Wheatmeal, Bread White

  • Shelf life equal to warranty period; declare best-before period per item

  • Delivery to Gorakhpur (UP) as per clause; 25% quantity variation allowed

Terms & Conditions

  • Delivery clause allows up to 25% quantity variation during contract

  • GST self-verification by bidder; reimbursement as actuals or applicable rates

  • Turnover proof required; 3-year average turnover documented

Important Clauses

Option Clause

Purchaser may increase/decrease quantity up to 25% at contracted rates; extended delivery time computed as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days

Delivery Schedule

Actual delivery and installation (if covered) to be at Gorakhpur ASC; delivery period governed by original and extended orders

GST & Payments

GST reimbursement as per actuals or applicable rates, whichever is lower; bidder to verify GST independently

Bidder Eligibility

  • Minimum 3-year average annual turnover as evidenced by audited statements or CA certificate

  • Submission of PAN, GSTIN, cancelled cheque, and EFT mandate

  • Capability to supply fresh vegetables/fruits to a government facility in Gorakhpur, UP

Bill of Quantities (BOQ) 24 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Beans Beans Cluster Broad French 330 kgs binuj 32
2 Brinjals Brinjals Baigon 660 kgs binuj 32
3 Cauliflower Cauliflower Phool Ghobi 990 kgs binuj 32
4 Peas Green Peas Green Hari Mutter 330 kgs binuj 32
5 Fenugreek Fenugreek Methi 330 kgs binuj 32
6 Carrots Country Carrots Country Desi Gajar 330 kgs binuj 32
7 Cabbage Cabbage Band Ghobi 660 kgs binuj 32
8 Spinach Country Spinach Country Deshipalak 330 kgs binuj 32
9 Raddish Country Raddish Country Desi Muli 330 kgs binuj 32
10 Bottle Gourd Bottle Gourd Ghia 660 kgs binuj 32
11 Marrow Marrow Kaddu 660 kgs binuj 32
12 Tomato Ripe Tomato Ripe 660 kgs binuj 32
13 Coriander Green Coriander Green Dhania Sabz 66 kgs binuj 32
14 Ginger Green Ginger Green Adrak 66 kgs binuj 32
15 Chillies Green Chillies Green 66 kgs binuj 32
16 Coconut Whole Coconut Whole WF 66 kgs binuj 32
17 Fresh Lime Fresh Lime Kagzi Nimbu 66 kgs binuj 32
18 Banana Banana 2,940 kgs binuj 32
19 Orange Orange 1,680 kgs binuj 32
20 Sweet Orange Mussambies Sweet Orange Mussambies 840 kgs binuj 32
21 Papaya Papaya 1,260 kgs binuj 32
22 Kinnow Kinnow 1,680 kgs binuj 32
23 Bread Wheatmeal Bread Wheatmeal 300 kgs binuj 32
24 Bread White Bread White 450 kgs binuj 32

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled Cheque copy

4

EFT Mandate certified by Bank

5

Audited Balance Sheets or CA/Cost Accountant turnover certificate for last 3 years

6

Vendor Code creation documents as required

7

Any certificates requested in Bid Documents, ATCs, Corrigenda

Frequently Asked Questions

How to bid for the Indian Army fresh vegetables tender in Gorakhpur?

Bidders must submit PAN, GSTIN, cancelled cheque, and EFT mandate; provide turnover proof for last 3 financial years; supply-only scope with delivery to Gorakhpur ASC, UP; verify GST rates yourself and quote accordingly; ensure 25% quantity variation clause is planned for in contract.

What documents are required for vendor code creation for this tender?

Submit PAN Card, GSTIN, cancelled cheque, and EFT Mandate certified by bank; ensure turnover proof (audited statements or CA certificate) for last 3 years is available; those documents accompany bid submission.

What items are included in the fresh produce category for this bid?

The catalog includes beans, brinjals, cauliflower, peas green, fenugreek, carrots, cabbage, spinach, radish, bottle gourd, marrow, tomato, coriander green, ginger green, chillies green, coconut, lime, banana, orange, sweet orange, papaya, kinnow, bread wheatmeal, and bread white.

What is the delivery location and who is the recipient?

Delivery is to Officer-in-Charge, Supply Point ASC, Gorakhpur (UP); the recipient is the designated ASC unit for supply point operations and installation if applicable.

What are the GST-related terms bidders should know for this tender?

Bidders must self-verify GST; reimbursement will be based on actuals or applicable rates, whichever is lower, up to the quoted GST percentage; no purchaser GST liability beyond stated terms.

What is the impact of the 25% option clause on delivery schedules?

The purchaser may alter the quantity by up to 25% and the extended delivery time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days; delivery timelines adapt to contract changes.

What constitutes the turnover eligibility for this supply contract?

Applicants must show a minimum average annual turnover over the last 3 years (ending 31st March of the previous year) via audited balance sheets or CA certificate; new entities rely on completed years thereafter.

Are installation services required for this goods supply tender?

The scope specifies 'Only supply of Goods' with installation/commissioning not required unless expressly stated; bidder should confirm in bid if any ancillary services are included.