GEM

Indian Army Department Of Military Affairs Office Supplies Tender 2025 - Stationery & Office Products, 40 Items, 25% Quantity Variation

Posted

22 Oct 2025, 07:36 pm

Deadline

01 Nov 2025, 08:00 pm

Location

VADODARA , GUJARAT

Progress

Issue22 Oct 2025, 07:36 pm
AwardPending
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Quantity

1339

Category

Printed File Cover

Bid Type

Two Packet Bid

Key Highlights

  • • Critical item list includes 40 stationery categories (registers, pens, tapes, papers, envelopes, clips, punch, etc.)
  • • Quantity variation: up to 25% at both order placement and during currency
  • • Delivery extensions linked to original delivery schedule with minimum 30 days provision
  • • ATC terms govern compliance, with emphasis on nationwide procurement readiness
  • • No explicit EMD amount provided; bidder must consult ATC for security deposit requirements

Categories 10

OFFSET PRINTING MARKING TOOLS RULERS CUTTER ENVELOPE PEN STRING INSTRUMENTS WOODEN HANDLE MACHINE STAPLER

Tender Overview

The Indian Army, Department Of Military Affairs, invites bids for a broad range of office stationery and supplies, encompassing 40 distinct items such as registers, pens, tapes, paper, envelopes, binders, clips, paper cutters, and related accessories. The estimated value and delivery specifics are not disclosed, but the procurement targets standard government stationery categories in bulk for military administrative use. The tender highlights a flexible quantity mechanism, enabling adjustments up to 25% at contract award and during the contract period, with delivery timing linked to the original order's final delivery date. Bidders should align with the ATC terms and supply chain readiness for uniform nationwide procurement.

Technical Specifications & Requirements

  • 40 total items across stationery and office supplies (registers, pens, tapes, paper, envelopes, filing accessories, binders, clips, punch, calculator, marker, paper cutter, white/blue/red tapes, etc.).
  • No explicit technical specifications provided in the data; bidders must submit compliant product lists that satisfy standard office-supply quality expectations.
  • The ATC indicates quantity flexibility up to 25% at contract placement and during the currency of the contract; delivery periods scale with increased quantity, minimum 30 days if extended.
  • ICD terms emphasize alignment with government purchasing norms; standard verification of item conformity to organizational requirements is implied.
  • BOQ shows 40 items; no itemized quantities or unit measurements disclosed in the data.
  • No EMD amount disclosed; bidders should review ATC for security and performance assurances.

Terms, Conditions & Eligibility

  • Option Clause: up to 25% quantity variation at order and during currency at contracted rates.
  • Delivery time: calculated extension rules apply; minimum 30 days if extended.
  • Compliance: bidders must adhere to Buyer Added Terms and ATC provisions; ensure readiness for nationwide delivery.
  • Documentation: prepare standard government procurement documents; ensure bidder qualifies under department rules and security clarifications.
  • Scope: broad stationery category with 40 items; no start/end dates disclosed in the data.
  • Penalties or LD: not specified in the given data; review ATC for any LD implications.

Key Specifications

  • Product category: stationery and office supplies (40 items)

  • Quantity: not disclosed; expressed as total BOQ items

  • Standards/Certification: not specified in data; bidders to comply with general government procurement standards

  • Delivery: subject to option clause; minimum delivery extension 30 days

  • Quality: standard office supply expectations; no IS/ISO codes listed

Terms & Conditions

  • Quantity variation up to 25% at contract and during currency

  • Delivery periods adjusted per quantity, minimum 30 days

  • Compliance with ATC and Buyer Added Terms required

Important Clauses

Payment Terms

Not specified in data; review ATC for terms

Delivery Schedule

Delivery periods subject to option clause; minimum 30 days for extended period

Penalties/Liquidated Damages

Not specified in data; check ATC for LD provisions

Bidder Eligibility

  • Compliance with Indian Army procurement rules

  • Ability to supply 40 stationery items in bulk

  • Adequate GST, PAN, and financial stability documentation

Bill of Quantities (BOQ) 40 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Register 100 Pages Register 100 Pages 20 nos buyer5.def.brc 30
2 Register 200 Pages Register 200 Pages 30 nos buyer5.def.brc 30
3 Register 400 Pages Register 400 Pages 5 nos buyer5.def.brc 30
4 Printed File Cover Printed File Cover 245 nos buyer5.def.brc 30
5 Blue Pen Blue Pen 20 nos buyer5.def.brc 30
6 Red Pen Red Pen 20 nos buyer5.def.brc 30
7 Black Pen Black Pen 20 nos buyer5.def.brc 30
8 Sharpener Sharpener 25 nos buyer5.def.brc 30
9 Stapler Big Stapler Big 5 nos buyer5.def.brc 30
10 Transparent Cello Tape Transparent Cello Tape 20 nos buyer5.def.brc 30
11 Transparent Cello Tape Big Transparent Cello Tape Big 10 nos buyer5.def.brc 30
12 Brown Cello Tape Big Brown Cello Tape Big 10 nos buyer5.def.brc 30
13 Steel Scale Steel Scale 5 nos buyer5.def.brc 30
14 Sticky Yellow Flag Sticky Yellow Flag 5 nos buyer5.def.brc 30
15 Black Binding Clips 19mm Black Binding Clips 19mm 10 pkt buyer5.def.brc 30
16 Black Binding Clips 32 mm Black Binding Clips 32 mm 10 pkt buyer5.def.brc 30
17 Paper Cutter Paper Cutter 5 nos buyer5.def.brc 30
18 Paper Pin Paper Pin 5 pkt buyer5.def.brc 30
19 Bold Permanent Marker Bold Permanent Marker 10 nos buyer5.def.brc 30
20 CD Marker Permanent CD Marker Permanent 5 nos buyer5.def.brc 30
21 Drawing Sheet Drawing Sheet 150 nos buyer5.def.brc 30
22 Water Proof Envelope 12x 10 Water Proof Envelope 12x 10 150 nos buyer5.def.brc 30
23 White Envelope 10 x 24 White Envelope 10 x 24 150 nos buyer5.def.brc 30
24 White Envelope 10 x 20 White Envelope 10 x 20 100 nos buyer5.def.brc 30
25 Uniball Black Pen Uniball Black Pen 5 nos buyer5.def.brc 30
26 Uniball Red Pen Uniball Red Pen 5 nos buyer5.def.brc 30
27 Uniball Green Pen Uniball Green Pen 5 nos buyer5.def.brc 30
28 Uniball Blue Pen Uniball Blue Pen 5 nos buyer5.def.brc 30
29 A-4 Paper A-4 Paper 90 nos buyer5.def.brc 30
30 Legal Paper Legal Paper 90 nos buyer5.def.brc 30
31 Cello Tape Blue Cello Tape Blue 20 nos buyer5.def.brc 30
32 Cello Tape Red Cello Tape Red 20 nos buyer5.def.brc 30
33 Cello Tape Yellow Cello Tape Yellow 20 nos buyer5.def.brc 30
34 Stamp Pad Ink Blue 100 ml Stamp Pad Ink Blue 100 ml 10 bottle buyer5.def.brc 30
35 Poker Wooden Handle Poker Wooden Handle 5 nos buyer5.def.brc 30
36 Paper Punching Machine Paper Punching Machine 2 nos buyer5.def.brc 30
37 Calculator Calculator 5 nos buyer5.def.brc 30
38 Pen Stand Pen Stand 10 nos buyer5.def.brc 30
39 Clip Board Clip Board 10 nos buyer5.def.brc 30
40 Glossy Paper Glossy Paper 2 pkt buyer5.def.brc 30

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Required Documents

1

GST registration

2

PAN card

3

Experience certificates

4

Financial statements

5

EMD/Security deposit documentation

6

Technical bid documents showing product lists and compliance

7

OEM authorizations (where applicable)

Frequently Asked Questions

What documents are required for stationery tender in Indian Army procurement?

Bidders must submit GST registration, PAN card, experience certificates, financial statements, EMD documentation, and technical bid documents showing compliant product lists. OEM authorizations may be required for brand-specific items; ensure all documents align with the ATC and Buyer Added Terms.

How to bid for 40 item stationery tender in Indian Army 2025?

Prepare a detailed product list covering all 40 items, ensure quantity flexibility up to 25%, and include delivery capabilities. Attach standard bid documents, financials, and EMD as per ATC. Confirm alignment with 25% variation and minimum 30 days extended delivery terms.

What are the delivery terms for Indian Army stationery supply?

Delivery is governed by the option clause allowing up to 25% quantity variation at contract and during currency. If extended, the delivery period extends proportionally with a minimum of 30 days. Ensure readiness to scale delivery nationwide per order escalation.

What standards or certifications are required for office supplies tender?

No explicit IS/ISO codes are listed in the tender data; bidders should ensure standard office-supply quality and comply with general government procurement norms and ATC requirements, providing product conformity and warranty where applicable.

When is the bid submission deadline for the Indian Army stationery tender?

The data provided does not specify deadlines. Bidders should monitor the official procurement portal and ATC documents for submission timelines, ensuring all required documents and product lists are ready before the stated closing date.

What is the EMD amount for the Army stationery procurement?

The tender data does not disclose an EMD amount. Bidders should refer to the ATC or tender notice for the exact EMD or security deposit requirements and submit proof of payment with the bid.

How to validate OEM authorizations for the stationery items?

If branding orOEM-specific items are in scope, provide current OEM authorization letters, item-wise conformity certificates, and ensure supplier can source genuine products meeting organizational expectations for bulk military use.

What items are included in the 40 stationery category for this bid?

The BOQ lists registers, pens, tapes, papers, envelopes, binders, clips, punch machines, calculators, markers, and related office accessories. Suppliers should prepare a compliant catalog covering all 40 listed items with applicable specifications and alternative equivalents.