GEM

Directorate Of Purchase And Stores Mumbai Atomic Energy Procurement: Hylok/Hamlet/Fitok Fittings 1x4-1x2 inch Series 2025

Posted

22 Oct 2025, 03:47 pm

Deadline

12 Nov 2025, 09:00 am

Location

MUMBAI , MAHARASHTRA

Progress

Issue22 Oct 2025, 03:47 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

285

Category

Union Cross 1 by 4 inch OD

Bid Type

Two Packet Bid

Categories 1

TEE

Tender Overview

Directorate Of Purchase And Stores, Mumbai, Maharashtra—procurement of specific union fittings including 1 by 4 inch OD, 1 by 2 inch OD, reducing unions, and related back/front ferrule sets. Scope covers GOODS supply with all-inclusive pricing. 10 items listed in the BOQ, though individual item details are not disclosed. The notice mandates OEM-specific make: “Hylok / Hamlet (Let-lok) / Fitok” and requires explicit OEM authorization. Estimated value and quantity are not displayed, but the procurement implies a BOM-level consignment. A critical differentiator is the exclusive acceptance of specified brands and mandatory security/compliance requirements for entry to purchaser premises. This tender is targeted to vendors capable of delivering high-integrity piping fittings under government security constraints in Mumbai, Maharashtra. Potential bidders should prepare for rigorous verification and exact conformity checks with the listed makes.

Technical Specifications & Requirements

  • Product names: union fittings in three makes (Hylok, Hamlet (Let-lok), Fitok) matched to current system counterparts
  • OEM authorization: mandatory documentary proof from the OEM; proprietary article certificate required
  • Security & entry: ID proof, PAN, no GPS-enabled devices in consignments; vehicle to store incharge; strict on-site access controls
  • Delivery windows: deliveries accepted 1100-1245 and 1400-1700 hours, Monday–Friday; police verification for workers may be required
  • Documentation: bid documents on bidder letterhead; acceptance undertakings for all specifications; hindrance register if extensions needed
  • BOQ: 10 items in total; detailed quantities not disclosed
  • Vendor responsibility: ensure packaging includes GEM contract number; compliance with all terms

Terms, Conditions & Eligibility

  • EMD/security: not publicly listed; ensure submission per T&Cs; attach Propriety/OEM authorizations
  • Delivery compliance: supply within original delivery period; hindrance register for extensions
  • Access controls: no GPS inside premises; driver and escort must carry valid IDs
  • Quality commitment: explicit acceptance of all parameters and any additional specification parameters
  • Documentation: upload on bidder letterhead; technical compliance sheet required
  • Aftercare: compliance with installation, commissioning, and security protocols as applicable

Key Specifications

    • Product category: union fittings set (1x4 inch OD, 1x2 inch OD, reducing unions, back/front ferrule sets)
    • Standards/brand: Hylok, Hamlet (Let-lok), Fitok (OEM-authorized)
    • Delivery window: 1100-1245 hours and 1400-1700 hours, Mon–Fri
    • Security: no GPS-enabled vehicles; entry requires ID proof and PAN; mobile devices prohibited
    • Documentation: bid documents on bidder letterhead; acceptance undertakings; OEM authorization
    • BOQ: Total items = 10 (specific quantities not disclosed)

Terms & Conditions

  • EMD/security deposit as per T&C and OEM authorization

  • Delivery strictly within stated windows; hindrance register for delays

  • Only specified OEM makes accepted; proprietary certificate required

Important Clauses

Payment Terms

Not publicly listed; ensure terms align with DP contract and mobilization charges as per DPS/CPU/04/A3/4843 guidance; submit with bid

Delivery Schedule

Deliveries accepted within specified daily windows; extensions require hindrance register

Penalties/Liquidated Damages

Not explicitly stated; ensure compliance with DP extension process and potential impact of delays per hindrance register

Bidder Eligibility

  • OEM authorization for Hylok / Hamlet / Fitok required

  • Experience in supplying high-integrity fittings to government setups

  • Financial capacity evidenced by recent financial statements

Bill of Quantities (BOQ) 10 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Union Cross 1 by 4 inch OD Union Cross 1 by 4 inch OD 20 number asoreceipt 104
2 Union Tee 1 by 4 inch OD Union Tee 1 by 4 inch OD 25 number asoreceipt 104
3 Union Tee 1 by 8 inch OD Union Tee 1 by 8 inch OD 20 number asoreceipt 104
4 Back and Front Ferrule Set 1 by 4 inch OD Back and Front Ferrule Set 1 by 4 inch OD 50 number asoreceipt 104
5 Union Tee 1 by 2 inch OD Union Tee 1 by 2 inch OD 20 number asoreceipt 104
6 Union 1 by 2 inch OD Union 1 by 2 inch OD 25 number asoreceipt 104
7 Back and Front Ferrule Set 1 by 2 inch OD Back and Front Ferrule Set 1 by 2 inch OD 25 number asoreceipt 104
8 Union 1 by 4 inch OD Union 1 by 4 inch OD 50 number asoreceipt 104
9 Reducing Union 1 by 2 inch OD to 1 by 4 inch OD Reducing Union 1 by 2 inch OD to 1 by 4 inch OD 25 number asoreceipt 104
10 Reducing Union 1 by 4 inch OD to 1 by 8 inch OD Reducing Union 1 by 4 inch OD to 1 by 8 inch OD 25 number asoreceipt 104

AI-Powered Bidder Prediction

Companies most likely to bid

Unlock Bidder Insights

AI predictions on likely bidders

Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates showing prior similar fittings supply

4

Financial statements for last 2-3 years

5

EMD/Security deposit documentation (as per terms)

6

OEM authorization letter for Hylok / Hamlet / Fitok

7

Proprietary article certificate

8

Technical compliance certificate or matching specification sheet

9

Hindrance register (if extensions expected)

Frequently Asked Questions

How to bid for Hylok fittings tender in Mumbai 2025

Bidders must submit GST, PAN, experience certificates, financials, OEM authorization for Hylok/Hamlet/Fitok, and Propriety Article Certificate. Include technical compliance sheets and bidder letterhead documents, plus hindrance register if extensions are needed. Deliver within windows and comply with security entry rules.

What documents are required for Mumbai fittings procurement 2025

Required documents include GST certificate, PAN, 2–3 years of financial statements, experience certificates for similar supply, OEM authorization letters, proprietary article certificate, technical compliance sheet, and bid on bidder letterhead with acceptance undertakings.

Which OEM brands are accepted for union fittings tender Mumbai

Only specified OEM makes are acceptable: Hylok, Hamlet (Let-lok), and Fitok. Submit OEM authorization from the respective OEM and a Proprietary Article Certificate; offers without this are liable for rejection.

What are the delivery time windows for Mumbai procurement

Deliveries must occur between 11:00-12:45 and 14:00-17:00 hours, Monday to Friday. Ensure vehicle handling excludes GPS devices and reports to the store incharge on arrival; adhere to premises access controls.

What are the security entry requirements for suppliers in Mumbai

Suppliers must carry valid ID proofs and PAN, with no GPS devices in consignments. An escort may be required; ensure declarations if GPS is present and disable prior to entry; compliance with on-site security protocols is mandatory.

What is the scope of supply for the fittings tender in Mumbai

Scope covers supply of goods only, with exact fitment categories including 1x4, 1x2 inch unions, reducing unions, and ferrule sets; all costs must be included in bid price; OEM-mandated products only.

What is required to prove technical compliance for Mumbai bid

Submit a technical compliance sheet reflecting acceptance of all parameters, including additional specification parameters, on bidder letterhead; attach OEM authorizations and Proprietary Article Certificate to prevent rejection.

How to handle extensions or hindrance delays for Mumbai tender

Maintain a hindrance register and submit it if a DP extension is required; the contractor must justify delays with documented hindrances to preserve eligibility for extension consideration.