GEM

Indian Army Repair & Maintenance Tender for Sewing Machine, Band Saw, Surface Planner, Brush Cutter & Electric Rickshaw 2025

Posted

24 Oct 2025, 11:04 am

Deadline

03 Nov 2025, 06:00 pm

Location

JALANDHAR , PUNJAB

Progress

Issue24 Oct 2025, 11:04 am
AwardPending
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Quantity

13

Category

REPAIR OF SEWING MACHINE

Bid Type

Two Packet Bid

Key Highlights

  • • Critical: 25% quantity variation during and after contract with fixed rates
  • • Critical: Detailed Design Drawings due within 5 days of award; 7-day buyer response window
  • • Critical: Buyback and GST handling with separate offline invoice and ITC consideration
  • • Critical: Military procurement context requiring repair/refurbishment instead of new manufacture
  • • Critical: Delivery schedule tied to approval timing with potential LD-free extension
  • • Critical: Five equipment categories including sewing machine, band saw, surface planner, brush cutter, electric rickshaw

Categories 8

GARDEN TOOLS WORKSHOP MACHINERY AND EQUIPMENTS BRUSH CUTTER CUTTER SEWING MACHINE RICKSHAW MACHINE WOOD WORKING MACHINERY

Tender Overview

The Indian Army/Department Of Military Affairs invites bids for repair and maintenance services across five equipment categories: sewing machines, band saw machines, surface planner machines, brush cutters, and electric rickshaws. The contract contemplates a potential 25% quantity variation during procurement and during the contract period. Successful bidders must submit Detailed Design Drawings within 5 days of award, with the buyer providing approvals or a modification list within 7 days; delays in approval may shift delivery without liquidated damages. The scope centers on repair and refurbishment rather than new manufacture, with work aligned to approved drawings and contract terms. This tender is issued within the GeM ecosystem, targeting vendors capable of precise alignment to military-grade repair standards and timely delivery.

Technical Specifications & Requirements

  • Product/service names: repair and maintenance of sewing machine, band saw machine, surface planner machine, brush cutter, electric rickshaw
  • Delivery/installation: delivery timeline tied to approval of Detailed Design Drawings; extended period allowed if approvals lag, with calculation: (increased quantity ÷ original quantity) × original delivery period, minimum 30 days
  • Design validation: submission of Detailed Design Drawings within 5 days of contract award; buyer response with approval or modification list within 7 days
  • Buyback/GST: GST applicable on buyback value; separate offline invoice; bidder must account for ITC on GST under the buyback arrangement
  • Clause management: option clause enabling up to 25% quantity variation; contract rates preserved during extension
  • Scope boundaries: repair/refurbishment, not new manufacture, adherence to buyer-approved modifications
  • Compliance emphasis: alignment to buyer’s design modifications and delivery scheduling

Terms, Conditions & Eligibility

  • Quantity variance: up to 25% at contract placement and during currency, with delivery period adjusted per formula, minimum 30 days
  • Drawing approval: Design Drawings due within 5 days; buyer to respond with approval or required modifications within 7 days
  • Penalty framework: delivery shifts without LD if approval delays occur; applicable to extended delivery windows
  • Buyback GST: separate invoicing; bidder to consider ITC for GST on buyback per buyer guidance
  • Documentation: bidders must be prepared to submit detailed design drawings, compliance certificates, and prior repair experience documents
  • EMD/financials: not explicitly stated in data; bidders should prepare standard GeM bid security and financial statements as per policy

Key Specifications

  • Repair scope includes: sewing machine, band saw, surface planner, brush cutter, electric rickshaw

  • Delivery/extension: (increased quantity ÷ original quantity) × original delivery period, minimum 30 days

  • Drawings: 5 days to submit; buyer to respond within 7 days

  • GST buyback handling with separate offline invoice and ITC eligibility

  • Option clause: up to 25% quantity variation with contracted rates

Terms & Conditions

  • Quantity variation up to 25% during contract with price protection

  • Submission of Detailed Design Drawings within 5 days of award

  • Buyback GST handling with offline invoicing and ITC implications

Important Clauses

Payment Terms

Not explicitly stated; bidders should expect standard GeM terms with possible milestone payments tied to approval and delivery

Delivery Schedule

Delivery attempts anchored to approval timing; extended delivery period formula applied with minimum 30 days

Penalties/Liquidated Damages

LD not specified; delays due to buyer drawing approvals may shift delivery without LD

Bidder Eligibility

  • Experience in repair and refurbishment of industrial/equipment similar to sewing machines, band saws, surface planers, brush cutters, and electric rickshaws

  • Capacity to submit Detailed Design Drawings within 5 days and implement buyer-modified drawings within 7 days

  • GeM-enabled bidder with ability to handle GST buyback arrangements and separate invoicing

Bill of Quantities (BOQ) 5 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 REPAIR OF SEWING MACHINE REPAIR OF SEWING MACHINE 3 job libin 75
2 REPAIR OF BAND SAW MACHINE REPAIR OF BAND SAW MACHINE 1 job libin 75
3 REPAIR OF SURFACE PLANNER MACHINE REPAIR OF SURFACE PLANNER MACHINE 3 job libin 75
4 REPAIR OF BRUSH CUTTER REPAIR OF BRUSH CUTTER 5 job libin 75
5 REPAIR OF ELECTRIC RICKSHAW REPAIR OF ELECTRIC RICKSHAW 1 job libin 75

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for repair of similar equipment

4

Financial statements demonstrating capability to undertake repair work

5

EMD/Security deposit as per GeM terms (if applicable in practice)

6

Technical bid documents detailing repair capabilities

7

OEM authorizations or service center approvals (if required)

8

Detailed Design Drawings submission framework

Frequently Asked Questions

How to bid for Indian Army repair tender in 2025 with multiple equipment?

Bidders should prepare repair capabilities for five equipment types, provide Detailed Design Drawings within 5 days of award, and anticipate a 25% quantity variation during contract. Ensure GST compliance for potential buyback and submit necessary experience certificates and financials per GeM terms.

What documents are required for Indian Army repair tender participation?

Prepare GST certificate, PAN, experience certificates for repair work, financial statements, and technical bid documents. Include OEM authorizations if applicable and a plan for Detailed Design Drawings submission within 5 days of award with a 7-day approval window.

What are the key technical specifications for repair work in this tender?

Scope includes repair of sewing machine, band saw machine, surface planner machine, brush cutter, and electric rickshaw; no new manufacture. Emphasize adherence to buyer-approved modifications and timely delivery post-design approval.

When is the delivery period affected by design approval delays?

Delivery shifts are permitted without LD if Buyer delays approval. The extension follows the formula: (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days.

What is the procurement mechanism for buyback GST under this tender?

GST applies to the buyback value; a separate offline invoice is issued by the government buyer. Bidders should account for ITC on GST for buyback and quote the total in bid excluding GST on buyback.

What is the role of Detailed Design Drawings in this repair bid?

Successful bidder must submit Detailed Design Drawings within 5 days of award; Buyer responds with approval or modification list within 7 days. Work must align with approved drawings, or modifications issued by Buyer.

What is the scope of quantity variation in this tender?

The Purchaser reserves the right to increase or decrease quantity up to 25% at contract placement and during currency, with rates fixed for contracted quantities.

What certifications or authorizations are required for participation?

Submit OEM authorizations or service center approvals if mandated; ensure repair capability for five equipment categories and GeM alignment, including GST and financial documentation.