GEM

Office Of The Registrar General And Census Commissioner Census Of India Renewal Of Security Appliances Licenses with Software Renewal Delhi 2025

Posted

28 Oct 2025, 05:14 pm

Deadline

18 Nov 2025, 06:00 pm

Value

₹4,90,00,000

Location

EAST DELHI , DELHI

Progress

Issue28 Oct 2025, 05:14 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Vendor must provide OEM authorization form with contact details
  • • 25% quantity variation allowed during contract and currency under option clause
  • • 3 years govt sector experience for similar security appliances
  • • DD-based EMD submission and alternative PBG for performance security
  • • IS/ISO standards not specified; emphasize OEM and software renewal scope
  • • Delivery timeline tied to last delivery order date with extended period rules
  • • Non-disclosure of critical certificates could risk bid rejection

Categories 1

SOFTWARE

Tender Overview

The Office Of The Registrar General And Census Commissioner, Census Of India, invites bids for the renewal of licenses of security appliances along with software renewal and software assurances in East Delhi, Delhi 110031. Estimated value is ₹49,000,000 with the scope extending to renewal of existing licenses and associated software support. The tender includes an option clause allowing a 25% quantity increase/decrease at contract placement and during currency at contracted rates. Bidders must demonstrate prior government supply experience and submit OEM authorization. A DD-based EMD path is permitted, with hard copy delivery within 5 days of bid end date.

Technical Specifications & Requirements

  • Product/Service: Renewal of licenses for security appliances with software renewal and assurances
  • Estimated value: ₹49,000,000; no BOQ items listed
  • Delivery: Renewal services commencing upon award; option to expand quantity by up to 25% during contract
  • Compliance: OEM authorization required for distributors/service providers, with details including name, designation, address, email, and phone
  • Documentation: EMD via DD payable to Sr. Accounts Officer, PAO(Census), New Delhi; hard copy to be submitted within 5 days; post-award DD submission within 15 days
  • Experience: Minimum 3 years of supplying similar category products to Central/State Govt bodies; yearly contracts to be provided
  • Controls: Performance security options include DD or PBG as per GeM guidelines

Terms, Conditions & Eligibility

  • EMD details missing in basic data; bidders may use a DD payable to Census authorities or provide PBG as per policy
  • Quantity: option clause permits +/- 25% during contract placement and currency
  • Experience: 3+ years in similar govt procurements; supplier or OEM through reseller acceptable
  • Authorization: OEM authorization form/certificate mandatory for distributors/providers
  • Documentation: Upload certificates and documents sought; failure to provide may lead to rejection
  • Payment/Delivery: Delivery period aligned with original order; extended period governed by option clause; delivery timelines calculated per clause
  • Compliance: Bidders must not be under liquidation or bankruptcy; provide undertaking

Key Specifications

  • Renewal of licenses of security appliances with software renewal and software assurances

  • Estimated contract value: ₹49,000,000

  • Option to modify quantity by ±25% during contract and currency

  • OEM authorization/authorisation required for distributors or service providers

  • EMD via Demand Draft payable to Sr. Accounts Officer, PAO(Census), New Delhi

  • Performance Security via DD or PBG as per GeM GCC

Terms & Conditions

  • Option clause allows 25% quantity variation at contract placement and during currency

  • OEM authorization required for all distributors/service providers

  • EMD submission via DD with hard copy submission within 5 days

Important Clauses

Payment Terms

EMD payable via DD to Census; post-award DD submission within 15 days; PBG allowed under GeM GCC

Delivery Schedule

Delivery starts from last date of original delivery order; extended time calculation follows option clause formula with minimum 30 days

Penalties/Liquidated Damages

Specified LD terms are tied to delivery slippage; exact LD rate not provided in data

Bidder Eligibility

  • 3+ years of supplying similar security appliance products to govt bodies

  • Not under liquidation or bankruptcy; provide undertaking

  • OEM authorization from manufacturer or approved service provider

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar govt procurements (3+ years)

4

Financial statements (as required by T&C)

5

EMD submission proof (DD or online) and scanned copy

6

OEM authorization certificate/document

7

Technical compliance certificates (if any) referenced in bid

8

Bidder undertaking of non-liquidity and no bankruptcy

Frequently Asked Questions

How to bid for security appliances renewal tender in East Delhi 2025

Bidders must register with the government portal, submit the OEM authorization, provide 3+ years govt supply experience, furnish EMD via DD payable to Census authorities, and upload required certificates. Ensure compliance with the option clause allowing ±25% quantity changes and deliver the renewal software per contract terms.

What documents are required for Census security renewal tender in Delhi 2025

Required documents include GST certificate, PAN card, three-year govt procurement experience certificates, financial statements, OEM authorization, EMD proof (DD), technical compliance documents, and a non-liquidity undertaking. Hard copies of DD must reach the Census office within 5 days of bid end date.

What are the delivery terms for renewal of security licenses in Delhi

Delivery is linked to the last date of the original delivery order; extended time is computed via (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. The purchaser may extend up to the original delivery period while exercising the option clause.

What is the EMD requirement for the Census renewal tender Delhi

EMD can be submitted via account payee Demand Draft in favour of Sr. Accounts Officer, PAO(Census), New Delhi, or equivalent per GeM GCC; scanned proof must be uploaded with bid and hard copy delivered within 5 days.

What is the experience criterion for bidders in this security tender Delhi 2025

Bidders or OEMs must have supplied same or similar category products to central/state govt or PSUs for at least 3 years prior to bid opening, with supporting contracts showing annual quantities supplied in each year.

Are OEM authorizations required for this Census renewal tender Delhi

Yes. Bids from authorized distributors or service providers require an OEM authorization certificate detailing name, designation, address, email, and phone number, submitted with the bid to verify legitimate product provenance and service capability.

What happens if the quantity changes mid-contract for the Delhi tender

The purchaser may increase or decrease quantity up to 25% at contract placement and during currency; delivery timing adjusts based on the option clause formula, with a minimum adjustment period of 30 days and possible extension up to the original period.

Which standards or certifications are explicitly required for this renewal bid

The tender specifies OEM authorization and renewal software assurances; however, explicit ISI/ISO standards are not detailed in the data. Emphasize OEM compliance, software renewal integrity, and robust warranty/AMC coverage as core expectations.

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