GEM

Indian Army Department of Military Affairs Engine Spare Parts Tender Leh Jammu & Kashmir 194101 2025

Posted

22 Oct 2025, 07:18 pm

Deadline

01 Nov 2025, 08:00 pm

Value

₹40,000

Location

LEH LADAKH , JAMMU & KASHMIR

Progress

Issue22 Oct 2025, 07:18 pm
AwardPending
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Quantity

25

Categories 8

FUEL FILTERS FAN SLEEVE VALVE WORM GEAR SEALING RING ENGINE PARTS WOODEN FLOORING

Tender Overview

Indian Army, Department of Military Affairs, invites bids for an extensive range of engine spare parts including main bearing sets, gasket sets, oil seals, valve components, filters, belts, radiators and related items for procurement at Leh, Jammu & Kashmir 194101. The estimated value is ₹40,000.00, with an 20-item BoQ where individual item details are not specified. The tender references an option clause allowing up to 25% quantity variation at contracted rates and a variable delivery window tied to the last delivery order date, with minimum additional time of 30 days. A mandatory shelf life of 3 years is stated. The Buyer requires compliance with security and anti-malware standards and a financial standing check.

  • Target audience: suppliers of automotive engine components to government agencies
  • Unique differentiator: explicit option clause for quantity and extended delivery terms
  • Location relevance: procurement for Indian Army operations in high-altitude Leh region

Technical Specifications & Requirements

  • Product categories include: Main Bearing Set, Bearing Cell Set, Piston Sleeve STD, Engine Main Oil Seal, Engine Crank Shaft Oil Seal, Chain Tension Shoe Assembly, Tappet Cover Gasket, Fuel Filter Set, Oil Filter Assembly, Inlet/Exhaust Gasket Set, Fan Belt Radiator, Cylinder Head Gasket, Timing Chain Assembly, Temp Sanding Unit, Oil Sanding Unit, Inlet Valve Set (4), Exhaust Valve Set (4), Engine Valve Seal Set (8), Valve Guide Set (8), Piston Assembly.
  • Shelf life requirement: minimum 3 years from date of supply; current usable shelf life must be available.
  • Malicious code certificate required: supplier must certify no embedded malicious code; breach implications clearly defined.
  • Experience criteria: bidder or OEM must have supplied same or similar category products to central or state government bodies for at least 3 years prior to bid opening; submit relevant contracts.
  • Documentation expectations: mandatory vendor creation docs with PAN, GST, canceled cheque, EFT mandate; no liquidation or bankruptcy.

Terms, Conditions & Eligibility

  • EMD: not disclosed in the tender; bidders should verify at submission.
  • Delivery terms: quantity variations up to 25%; delivery period begins from last date of original delivery order; extended period computes as (increased quantity ÷ original quantity) × original delivery period with a minimum of 30 days.
  • Financial standing: bidder must not be under liquidation or similar proceedings; upload an undertaking.
  • Submission documents: PAN, GSTIN, Cancelled Cheque, EFT mandate; OEM authorizations if applicable; experience contracts demonstrating successful supply to govt bodies.
  • Warranty/Quality: shelf life and anti-malware compliance; penalties or LDs, if specified, are to be observed according to standard govt terms.
  • Compliance with these terms is mandatory for bidder eligibility and technical bid evaluation.

Key Specifications

    • Product/service category: Engine spare parts for military applications
    • Quantity scope: 20 item BoQ with unspecified exact quantities
    • Shelf life: minimum 3 years from date of supply
    • Compliance: Malicious code certificate; anti-tamper and IPR protections
    • Eligibility: 3 years of govt/PSU supply experience; prior contracts to govt bodies

Terms & Conditions

  • Option clause allows up to 25% quantity variation at contracted rates

  • Delivery period linked to last delivery order; minimum 30 days extension

  • Mandatory documents: PAN, GST, cancelled cheque, EFT mandate

  • Shelf life requirement: 3 years; current usable shelf life must be available

Important Clauses

Payment Terms

EMD amount not disclosed; payment terms to be confirmed in contract; ensure EFT compliant banking details

Delivery Schedule

Delivery window fluctuates with order variations; minimum 30 days extension for increased quantity

Penalties/Liquidated Damages

Penalties to be determined per standard govt terms; ensure timely delivery and compliance with shelf life

Bidder Eligibility

  • 3+ years in manufacturing/supply of similar govt category products

  • No active liquidation or bankruptcy; financial integrity undertaking

  • GST registration and PAN verification; valid vendor creation under govt portal

Bill of Quantities (BOQ) 20 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Main Bearing Cell Set Main Bearing Cell Set 1 nos wkspjcobuyer868 15
2 Big and Bearing Cell Set Big and Bearing Cell Set 1 set wkspjcobuyer868 15
3 Piston Sleeve STD Piston Sleeve STD 4 nos wkspjcobuyer868 15
4 Eng Main Oil Seal Eng Main Oil Seal 1 nos wkspjcobuyer868 15
5 Eng Crank Shaft Oil Seal Eng Crank Shaft Oil Seal 1 nos wkspjcobuyer868 15
6 Chain Tension Shoe Assy Chain Tension Shoe Assy 1 nos wkspjcobuyer868 15
7 Tappet Cover gasket Tappet Cover gasket 1 nos wkspjcobuyer868 15
8 Fuel Filter Set Fuel Filter Set 1 nos wkspjcobuyer868 15
9 Oil Filter Assy Oil Filter Assy 1 nos wkspjcobuyer868 15
10 Inlet and Exhaust Gasket set Inlet and Exhaust Gasket set 1 set wkspjcobuyer868 15
11 Fan Belt Radiator Fan Belt Radiator 2 nos wkspjcobuyer868 15
12 Cyl Head Gasket Cyl Head Gasket 1 nos wkspjcobuyer868 15
13 Timing Chain Assy Timing Chain Assy 1 nos wkspjcobuyer868 15
14 Temp Sanding Unit Temp Sanding Unit 1 nos wkspjcobuyer868 15
15 Oil Sanding Unit Oil Sanding Unit 1 nos wkspjcobuyer868 15
16 Inlet Valve Set of 4 Inlet Valve Set of 4 1 set wkspjcobuyer868 15
17 Exhaust valve set of 4 Exhaust valve set of 4 1 set wkspjcobuyer868 15
18 Eng Valve Seal set of 8 Eng Valve Seal set of 8 1 set wkspjcobuyer868 15
19 Valve Guide Set set of 8 Valve Guide Set set of 8 1 set wkspjcobuyer868 15
20 Piston Assy Piston Assy 2 nos wkspjcobuyer868 15

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled Cheque copy

4

EFT Mandate certified by Bank

5

Experience certificates showing 3+ years in similar govt supply

6

Contracts/POs for supplying similar items to govt bodies

7

OEM authorization (if bidding via reseller)

8

Malicious code compliance certificate

Frequently Asked Questions

How to bid on the Indian Army engine parts tender in Leh 194101

Bidders must meet eligibility criteria including 3+ years govt supply experience, provide PAN, GSTIN, canceled cheque, EFT mandate, and OEM authorizations if applicable. Ensure compliance with Malicious Code Certificate and 3-year shelf life. Submit BoQ items with any available contracts showing govt procurement experience and maintain financial standing.

What documents are required for the Leh engine parts tender submission

Required documents include PAN Card copy, GSTIN copy, Cancelled Cheque, EFT Mandate certified by bank, experience certificates showing govt supply, contracts with govt bodies, and OEM authorization if bidding via reseller. Also include Malicious Code Certificate and shelf life proof (3 years).

What are the technical specs for engine spare parts in this tender

Specifications include broad engine component categories such as Main Bearing Set, Oil Seals, Gaskets, Fuel/Oil Filters, Valve Sets, and Timing Chain. Shelf life must be minimum 3 years; no detailed item-level numbers are disclosed. Bidders should rely on OEM-grade references and IS standards where applicable.

What is the delivery window and quantity variation allowed

The option clause permits up to 25% quantity variation at contracted rates. Delivery starts from the last date of the original delivery order, with extended time computed as (increased quantity/original quantity) × original delivery period, minimum 30 days.

Are there specific malware and IPR requirements for this tender

Yes. A Malicious Code Certificate is required, certifying no embedded malware that can disrupt function or steal data. The agreement also notes breach implications for IPR infringements and damage caused by embedded software, ensuring suppliers maintain secure software and hardware integrity.

What is the estimated value and what items are included

Estimated value is ₹40,000.00 for a BoQ of 20 items, covering categories like bearings, seals, gaskets, filters, belts, radiator, and valve sets. Exact item quantities are not disclosed; bidders should prepare to supply OEM-grade components meeting govt standards.

What experience criteria must bidders meet for govt procurement

Bidders must have supplied similarly categorized products to central/state govt or PSUs for at least 3 years prior to bid opening. Provide copies of relevant contracts showing yearly quantities and the primary product value for bunch bids to meet the criterion.

What delivery and payment terms govern this engine parts contract

Delivery terms hinge on the original order date with a minimum 30-day extension for additional quantity. Payment terms will be defined in the contract; bidders should anticipate standard govt terms, possibly including milestones, with vendor EFT banking details required at bid submission.