GEM

Madhya Pradesh Tribal Welfare and SC Department Uniform Procurement 2025 MP - Handicraft & School Uniform Standards

Posted

20 Oct 2025, 03:10 pm

Deadline

30 Oct 2025, 04:00 pm

EMD

₹30,000

Location

SATNA , MADHYA PRADESH

Progress

Issue20 Oct 2025, 03:10 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

3228

Category

uniformbalaclava cap polyester

Bid Type

Two Packet Bid

Key Highlights

  • • OEM authorization required for distributors; provide detailed OEM contact info
  • • Advance sample provision prior to commencement of supply
  • • NABL/ILAC or Central Government Lab test reports to prove conformity
  • • 25% quantity variation during contract and delivery window adjustments
  • • Approval of Detailed Design Drawings within 5 days of award with modification lists if any
  • • IS/India-specific garment construction parameters and fabric mass tolerances
  • • Polyester balaclava cap and hand-stitched or machine-knit sweater construction details
  • • Color and size specifics to be confirmed per BOQ/PO and IS standards

Categories 2

UNIFORM HOSIERY

Tender Overview

The procurement is by the Madhya Pradesh Tribal Welfare and Scheduled Caste Department for multiple schoolwear categories, including Mens Casual Shirt (Q3), Trouser (Summer Uniform) (IAF) (Q3), Kurtis and Kurta Sets - Handicraft (Q3), T-Shirt (V2) (Q3), socks (Q3), Sweater (Pullover) for School Students (V2), and uniform balaclava cap polyester. The estimated value is not disclosed; the EMD is ₹30,000. The tender supports quantity variations of up to 25% at contract award and during the contract period. Delivery terms hinge on approved Detailed Design Drawings within 5 days of award, with potential delivery time adjustments if the buyer delays approvals. Advance Sample(s) must be provided for buyer approval prior to supply. This tender emphasizes testing conformance via NABL/ILAC or Central Government Lab reports, and requires OEM authorization for bidders using authorized distributors.

Technical Specifications & Requirements

  • Product categories include: Size informed garments (Size/inches), Material composition and mass per square meter (±5%), knitting type, lining, pocket configurations, neck and sleeve patterns, and machine gauge/diameter as per IS standards.
  • Required documentation: Test Reports from NABL/ILAC or Central Government Lab; advance samples before supply; Detailed Design Drawings approval within 5 days of award.
  • Standards/Testing: Ensure NABL/ILAC accreditation conformity, IS-compliant knitting and garment construction details; confirm fabric weight and construction parameters.
  • Additional data points: color, sweater size, cap dimensions, and pattern details.
  • Supplier evidence: Manufacturer Authorization where applicable; record of defense authority registrations if applicable.

Terms, Conditions & Eligibility

  • EMD: ₹30,000; submission via online or Demand Draft as specified.
  • Turnover: minimum average annual turnover criteria as stated in bid documents; CA/audited statements required.
  • Delivery: initial delivery schedule to be aligned with approved drawings; any approval delay shifts the delivery without LD until drawings are approved.
  • Payment: terms not specified here; bidders should verify in T&C and bid document.
  • Documentation: GST, PAN, experience certificates, financial statements, OEM authorization, and technical bid documents as required.
  • Clause: 25% option to increase/decrease quantity at purchase discretion; extended delivery calculations apply.

Key Specifications

  • Product categories: Mens Casual Shirt (Q3), Trouser (Summer Uniform) (IAF) (Q3), Kurtis and Kurta Sets - Handicraft (Q3), T-Shirt (V2) (Q3), socks (Q3), Sweater (Pullover) for School Students (V2) (UP Government) (Q3), uniform balaclava cap polyester (Q3)

  • Material composition and mass per square meter with ±5% tolerance

  • Size in inches and corresponding measurements

  • Knitting type and structure; top of socks; heel and toe construction

  • Diameter of machine (mm) and gauge (needles per inch) as per IS standards

  • Lining, pockets, neck type, sleeve design, and fabric density specifications

  • Test reports: NABL/ILAC accredited or Central Government Lab conformity

  • Advance sample(s) for buyer approval prior to commencement

Terms & Conditions

  • EMD of ₹30,000 must accompany bid; payment terms as per T&C

  • Quantity may vary by ±25% during contract with adjusted delivery

  • Advance design drawings approval within 5 days of award; modification lists to be provided

Important Clauses

Payment Terms

Payment terms to be confirmed in bid documents, with potential milestone payments tied to delivery and approval milestones.

Delivery Schedule

Delivery commencement tied to last date of original delivery order; extension considered with option clause and calculated time formula.

Penalties/Liquidated Damages

LD provisions applicable for delays post approval, subject to adjustments for drawing approval delays.

Bidder Eligibility

  • Must have at least 3 years of experience in supplying school uniforms or similar garments

  • Average annual turnover meeting bid document threshold (three-year average)

  • Authorization from OEM for distributor bids; provide authorization details

Technical Specifications 7 Items

Item #1 Details

View Catalog
Category Specification Requirement
Dimensions and Size Size 4XS, 3XS, 2XS, XS, S, M, L, XL, 2XL, 3XL, 4XL
Technical Specifications Features Hand embroideried, Hand Printed, Block Printing, Fabric Painting, Hand Woven, Gems, Bead, Mirror Work, Others
Technical Specifications Sleeve Type Full Sleeves
Technical Specifications Material Art Silk, Cotton, Denim, Georgette, Linen, Satin, Silk, Wool, Jute, Cotton-Silk, Jute-Silk, Banana Fiber, Other Natural Fibers, Others

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar garment supply

4

Audited financial statements for last 3 years or CA certificate for turnover

5

EMD payment proof (₹30,000)

6

OEM authorization or manufacturer authorization (if bidding through distributor)

7

Technical bid documents and product sample conformity certificates

8

Advance Sample submission documents

Frequently Asked Questions

How to bid for MP tribal welfare uniform tender 2025?

Bidders must submit GST, PAN, experience certificates, financial statements, and EMD ₹30,000. Provide OEM authorization if distributor. Ensure NABL/ILAC or Central Lab test reports and advance samples. Detailed Design Drawings approval within 5 days of award; comply with 25% quantity variation terms.

What documents are required for school uniform supply tender in MP?

Submit GST certificate, PAN, three years of turnover documentation, audited statements or CA certificate, EMD ₹30,000, OEM authorization, technical bid, and NABL/ILAC test reports or Central Government Lab conformity proof; include advance sample submission.

What is the EMD amount for the MP uniform procurement?

EMD is ₹30,000. Submit with bid; ensure online payment or as specified in terms. EMD accompanies the bid document and is refundable as per standard procurement guidelines after contract award or bid rejection.

What testing standards are required for garment conformity in MP tender?

Conformity must be proven via NABL/ILAC accredited or Central Government Lab reports. Garment construction, fabric mass (±5%), and IS-derived knitting/testing standards may apply; ensure test reports accompany the bid and advance samples are approved.

What is the delivery schedule for MP uniform contract terms?

Delivery starts after last delivery order date; if drawings approval delays, delivery period is refixed without LD. Optional quantity increases up to 25% during contract with proportional delivery extension calculations.

Are OEM authorizations required for uniform supplier bids in MP?

Yes, if bidding through authorized distributors, provide a Manufacturer/OEM authorization with name, designation, address, email, and phone. This ensures compliance with OEM support and product conformity.

What are advance sample requirements for MP school uniform tender?

Bidders must provide advance sample(s) for buyer approval before commencement. Samples should reflect product description, material, color, size, and pattern as per tender specifications; approval or modification lists will be provided within 5 days of award.

What categories of garments are included in the MP uniform tender?

Categories include Mens Casual Shirt (Q3), Summer Trouser (IAF) (Q3), Handicraft Kurtis, T-Shirts (V2) (Q3), socks, and sweaters; cap polyester balaclava. Each item requires size, material, and knitting specifications, plus test conformity documentation.